AYSO Board Meeting

16July2015

Attendees: Gene Scherer, Bob Bradley, Tom Mason, Marty Fisher, Jeff Fisher,Bob Hannah,Simon King,Joe Mullins, Micheal Gravel (left early), Joe Mullins, Josh Coffey, Nick Lavent, Justin Terrell (left early), Michael Parker, Cathy Farless, Vernon Paulette, Patrick Willis

Peter Woods

Called to order at 6:36

  • Approval Minutes
  • Motion by Micheal Parker, second Jeff
  • Unanimous approval
  • Balance: 149,096.15
  • Adding Daryl Mason to account
  • Open Action Items
  • RC committee: Simon, David Parker, David Diehl
  • Indoor times posted
  • Fall Tournament committee not formed yet
  • Coaches’ meeting scheduled
  • Gene is working a draft for coaches’ meeting slides
  • Fall Registration
  • 1067 registered so far
  • Division Coordinators
  • Suggest of having a coordinator meeting
  • Vacant Coordinator positions
  • U7G – Coffey’s
  • U6G – Nick Levant
  • U16/19B – Gravel
  • U19G – Tom Mason
  • Motion to allow coordinators to do evaluations if and as they desire by Gene, Bob Hannah
  • Unanimous support
  • Try to get U5 through U8 to do a group practice with challenger coaches to augment assessment
  • [ACTION]Vernon will mail out ideas
  • Referee Training
  • John Price will coordinate some area instruction
  • August 1st– Gene Uhl
  • August 8th– Chris Poyer
  • August 22nd– Bob Bradley
  • Once dates are confirmed, Bob Bradley will request to mail to all volunteers
  • [ACTION]Get Gene referee training dates
  • [ACTION]Work to get more training, in particular Intermediate/Advanced
  • [ACTION]Cathy will get clarification on regional assessment credit for participating and volunteering at area training events
  • RC Selection Committee - Simon
  • 7 Responses
  • Area Status
  • All budgets were submitted in time, Atta boy!!!
  • Deb Farmer is holding training for VIP
  • Mike Hannan will support
  • Cathy is working on Regional Assessments currently
  • Normally there’s a Section staff meeting in August, but budgets are tight so it may be a telecom
  • Will discuss approach for Section 5 Games
  • Will entail discussion of how select/extra team formations work
  • Area has paid for commercial spots
  • Medals
  • Looking for someone to coordinate tournament medals and pins
  • Crista and Tom will coordinate
  • Vendors
  • Sportspin international is our typical supplier
  • Crown Trophy is a local AYSO approved vendor
  • ScoreSports
  • Consider doing competition
  • Medals
  • All teams U5-U8
  • First 4 teams for U10-U12
  • First 2 teams U14 and up
  • 1200 pins
  • 400 coins
  • Guidelines Updates
  • [ACTION]Jeff will send out suggested adjustments
  • [ACTION]New Guidelines may require regions to provide uniforms every season. Gene will ask National for guidance
  • Regional Tournament Rules Update
  • Peter Woods not present
  • Mostly adding Referee Points
  • [ACTION]Jeff email suggestion to Pete to require coaches to submit ratings before a team can have their first game
  • Challenger Coaches
  • Two Coaches provided, no female
  • The Fishers, Parkers, and Baughs will probably be available to host
  • Challenger owes us $900 check for camps
  • AYSO Camps will owe us a check from camps as well
  • Madison City needs us to make a presentation and sign a Facility Use Agreement
  • Gene will take lead, Joe would be willing to assist
  • [ACTION]Crista will get Gene financial information
  • Summer Camps
  • [TABLED]
  • Topics from the Floor
  • Shrink Voting Size– Suggests that we limit and define the number that vote to make adding and removing people from the board simpler. Suggestion is voting members must be voted on by the voting members of the board, all other members can be appointed as needed.
  • [ACTION]Jeff will put together his suggestion and send it out
  • Mike Hannan – [ACTION]Mike Hannan will put together a slide to make coaches aware of risks, especially U14 and below
  • [ACTION]Tom remove regional modifications to LOTG
  • Volunteer Day at the Palmer Shed next weekend

Motion to adjourn by Tom, Second Josh

Meeting adjourned at 8:29