Roadside Vegetation Implementation Project (RVIP)
Progress and Final Reporting Template

This template is to be used for reporting on projects funded through the Roadside Vegetation Implementation Project (RVIP).

All projects will be expected to prepare the following:

  • Progress report – due 31 July 2012
  • Including financial report and tax invoice (plus GST) for the next instalment.
  • Final report – due 29 March 2013
  • Including final financial report

M&E Report Card:

The Project Planning Schedule, submitted as Part 2 of your application for funding, (excel spreadsheet) will now become your M&E report card. Each project will be provided with the M&E report card template. To complete this proforma please cut and paste the content in the Project Planning Schedule of your application and include some additional information as requested in the template.

The M&E report card will be completed for both the progress and final report.

Financial report:

Councils must submit a statement of expenditure. The final report must include a financial report certified by the Chief Finance Officer

Submitting reports:

You are required to submit one hard copy of your report (including attachments), and also provide an electronic version by email. To complete your Progress and Final Reports you must complete this form and submit together with your completed M&E report card.

Electronic version:

Download your electronic version of the reporting template, M&E report card and financial report from

Post your report to: Project Manager – RVIP

Local Government New South Wales

GPO Box 7003

SYDNEYNSW 2001

Email to:

RVIP Report

Grant reference number: / Total grant amount: / $
Project title:
Council:
Person submitting this report:
Contact number:
Report type: / SelectProgressFinal
Actual period covered in this report: / From to
Note that final reports should cover the life of the project

Note that the following text boxes will expand to the length required as you write your report.

  1. Summary

Provide a summary of progress to date, approximately 200-500 words (cover the life of the project if this is your final report).

  1. Project outputs

Outline the 3 most important outputs during this reporting period (cover the life of the project if this is your final report).

  1. Project outcomes

Describe any outcomes that have been achieved during this reporting period, or alternatively how you are progressing towards achieving those outcomes identified in your Application.

  1. Activities and outputs

These will be measured through your Monitoring and Evaluation Report Card. The M&E report card needs to be completed by all projects. A proforma will be provided to all councils in the form of an excel spreadsheet. To complete this proforma please cut and paste the content in the Project Planning Schedule of your application and include some additional information as requested in the template.

Please attach your completed M&E Report Card to both the Progress and Final Reports.

  1. Project evaluation

This section gives you an opportunity to evaluate the project as a whole rather than against individual objectives/activities as per your Monitoring and Evaluation Report Card (cover the life of the project if this is your final report).

6.1Progress

How the project is progressing / or has progressed overall.

6.2Issues/challenges

Include any problems you have encountered and how you have dealt with, or intend to deal with them.

6.3Lessons learnt

Include lessons learnt and how benefits from the project could be spread more widely.

  1. Other

Is there anything else you would like to raise in this report?

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CHECKLIST: Progress and Final Report / Attached?
  1. Will you be seeking a variation and/or an extension to this project? (Progress reports only)
SelectNoYes
If yes, please attach details of this request.
  1. Update Project Planning Schedule to the M&E report card
Ensure you update Schedule C – Project Measures and provide it as an attachment.
  1. Communication
Please provide copies of media coverage, publications and materials produced and provide as an attachment.
  1. Financial reports
Include a statement of expenditure certified by the Chief Finance Officer in both progress reports and final reports.
  1. Progress reports
Ensure you use the RVIP template (excel spreadsheet provided) and provide as an attachment.
Include a tax invoice for the next instalment of your grant (plus GST if applicable). / Proforma
Invoice
  1. Final report
Ensure you use the RVIP template and provide as an attachment.
Include financials and ensure these are certified by the Chief Finance Officer. Independent certification is not required.
Unspent grant funds
Ideally, all grant funds should be expended at the time of submitting your final report. Are there any unspent grant funds remaining? SelectNoYes
If yes, please return any unspent funds to the LGNSW. To return funds you should include a cheque for the amount of unspent grant funds, (plus GST), made payable toLocal Government New South Wales OR contact the RVIP Project Manager to discuss. / Proforma
Cheque for unspent grant funds

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