Glen Ridge Board of Education

Re-organization Agenda - May 2, 2011

Page 8

GLEN RIDGE BOARD OF EDUCATION

RE-ORGANIZATION MEETING AGENDA - May 2, 2011

Glen Ridge High School - LGI Room

CALL TO ORDER - 8:00 pm

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE

STATEMENT OF PUBLIC MEETING NOTICE

This is the re-organization meeting of the Glen Ridge Board of Education. Adequate notice of this meeting has been provided in that this Board notified the Glen Ridge Paper and the Star Ledger on May 10, 2010. Said notice was published in the Star Ledger and the Glen Ridge Paper on May 13, 2010. The date, time, and location of this meeting were also emailed to all recipients of the annual schedule of the Board's meetings.

SWEARING IN OF NEW BOARD MEMBERS

RESULTS OF ANNUAL SCHOOL ELECTION

Budget Question: Yes - 375 No - 166

BOE Members Total Votes

3 year terms:

Ms. Eisen 390

Dr. Dishmon 376

Mr. Moran 366

ROLL CALL

Mr. de Leeuw

Ms. Dishmon

Ms. Eisen

Ms. Ginsburg

Mr. Keppel

Mr. Kobernick

Mr. Licciardi

Mr. Moran

Ms. O'Connor

John M. Mucciolo, Ph.D., Superintendent

Peter R. Caprio, Business Administrator/Board Secretary

NOMINATIONS FOR PRESIDENT

ELECTION OF PRESIDENT

ELECTED PRESIDENT ASSUMES THE CHAIR

NOMINATIONS FOR FIRST VICE PRESIDENT

ELECTION OF FIRST VICE PRESIDENT

NOMINATIONS FOR SECOND VICE PRESIDENT

ELECTION OF SECOND VICE PRESIDENT

WRITTEN COMMUNICATIONS

PRESIDENT'S REPORT

SUPERINTENDENT'S REPORT

PUBLIC COMMENTS (Agenda items Only)

ADMINISTRATION

A-1 Approve the following resolutions for the re-organization of the Board:

a. Appoint John Calavano as Treasurer of School Monies at a rate of $5,247 for the 2011-2012 school year. This position is required as set forth in NJSA 18A:17-31.

b. Appointment of Auditor

WHEREAS, the Glen Ridge Board of Education requires the professional services of an Auditor, and

WHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS, funds are available to obtain such professional services, and

WHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contacts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That the firm of Nisivoccia & Company, Mt. Arlington, NJ, be appointed Board of Education Auditor for the period July 1, 2011 to June 30, 2012 to conduct the 2010-2011 audit of the Glen Ridge Public School District for an estimated fee of $34,500 and the 2010-2011 audit and tax filings for the Glen Ridge Home and School Associations and Executive Council for an estimated fee of $21,000.

This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.

c. Appointment of General Board Counsel

WHEREAS, the Glen Ridge Board of Education requires the professional services of Board Counsel, and

WHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS, funds are available to obtain such professional services, and

WHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contracts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That, Anthony Sciarrillo, Esq., of Lindabury, McCormick, Estabrook & Cooper, P.C., Westfield, NJ, be appointed Board Counsel for the period July 1, 2011 to June 30, 2012 at the rate of $160 per hour not to exceed $65,000.

d. Appointment of Architect

WHEREAS, the Glen Ridge Board of Education requires the professional services of an Architect, and

WHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS, funds are available to obtain such professional services, and

ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That the firm of Design Resources Group, Piscataway, NJ, be appointed Board of Education Architect for the period July 1, 2011 to June 30, 2012.

e. Approve the appointment of the following insurance brokers of record for the 2011-2012 school year:

1. Brown & Brown Benefit Advisors (formerly Grinspec Consulting) for medical, dental, prescription and vision insurance.

2. W.H. Roddy, Inc. for property and casualty and other organizational insurance.

f. Approve the participation in the Morris Essex Insurance Group (MEIG) for Worker's Compensation Insurance for the 2011-2012 school year. MEIG is a shared services cooperative purchasing arrangement whereby member school districts acquire lower rates for insurance through joint purchasing.

g. Approve the renewal with the School Alliance Insurance Fund (SAIF) to provide property-casualty, school leaders professional liability, excess liability, and student accident insurance coverage for the 2011-2012 school year for the Glen Ridge Board of Education and liability insurance coverage only for the following organizations:

Glen Ridge Athletic Booster Club / Glen Ridge Association for Special Education
Glen Ridge Art Patrons / Glen Ridge Music Parents Association
Glen Ridge Educational Foundation / Forest Avenue Home & School Association
Linden Avenue Home & School Association / High School Home & School Association
Ridgewood Avenue Home & School Association / Glen Ridge Home & School Executive Council

h. Approve Mountainside Family Practice Associates (MFPA) as the school and team physicians for the 2011-2012 school year.

i. Approve the Open Public Meetings Act as follows:

Section 1. Except as provided in Section 7b of the Act, all meetings of the Board shall be open to the public at all times.

Section 2. At every regular public meeting, the public may actively participate during the time or times designated for that purpose in Order of Business and the Board might take formal action.

Section 3. At every meeting, the public may participate or be heard subject to the rules outlined in Bylaw #0167 of the Board. (Exhibit A-1.i-3)

Section 4. All public meetings, as set forth in the annual meeting schedule attached shall be held in the designated location as indicated. The Board will meet in Executive Session at 7:00 pm, except where noted by an asterisk, immediately following the call to order at each meeting. The public session of the meeting will begin at 8:00 pm. (Exhibit A-1.i-4)

Section 5. Within 7 days following the adoption of this resolution and any revising or modifying resolution,

a) A copy shall be filed with the Glen Ridge Library,

b) A copy shall be emailed to the Glen Ridge Paper and The Star Ledger,

c) A copy shall be filed with the Borough Clerk of the Borough of Glen Ridge.

Section 6. Upon receipt by the Board of a written request setting forth the name and address of the person making the request, the Board shall send to such person by regular mail or email, a copy of the regular meeting schedule referred to in Section 4, all revisions thereof, and all other advance notices of regular, special, and rescheduled meeting dates.

j. Approve designation of official newspapers as follows:

The Glen Ridge Paper, Union, New Jersey

The Star Ledger, Newark, New Jersey

k. Approve the following banking institutions as depositories of school funds: PNC Bank, Wells Fargo Bank, New Jersey Cash Management Fund (NJCMF), and Bank of America, and authorizes the Board Secretary to invest idle funds of the Board of Education in said depository and to transfer funds in and out of the following accounts for investment purposes for the 2011-2012 school year. Approve depositories and signatories as follows:

Account / Signatory
Wells Fargo Bank #2000011650557
General Checking / Board President
Business Administrator/Board Secretary
Treasurer of School Monies
Wells Fargo Bank #2000011650560
Payroll / Treasurer of School Monies
Wells Fargo Bank #2000011650573
Payroll Agency / Business Administrator/Board Secretary
Wells Fargo Bank #2000011650586
Unemployment Trust / Business Administrator/Board Secretary
Payroll Bookkeeper
PNC Bank #8101500561
High School G.O. / Principal and Secretary
PNC Bank #8101491407
Ridgewood Avenue G.O. / Principal and Secretary
PNC Bank #8102396786
Linden Avenue G.O. / Principal and Secretary
PNC Bank #8102396794
Forest Avenue G.O. / Principal and Secretary
PNC Bank #8101502639
High School Athletics / Principal, Assistant Principal, Director of Student Activities
and Secretary
NJ Cash Management Fund
#17100047317 / Business Administrator/Board Secretary
Bank of America #50909
Capital Projects Account / Business Administrator/Board Secretary

l. Appoint Peter Caprio, School Business Administrator/Board Secretary, as Custodian of Records for the Glen Ridge School District for the 2011-2012 school year.

m. Appoint Peter Caprio, School Business Administrator/Board Secretary, and John DuBuque, Supervisor of Facilities, as the district's Integrated Pest Management Coordinators (IPMC) for the2011-2012 school year.

n. Appoint John DuBuque to serve as Toxic Hazard Preparedness (THP) Officer for the2011-2012 school year.

o. Appoint John DuBuque as the district's designated person and program manager to carry out the duties required under the AHERA (Asbestos Hazard Emergency Response Act) 40 CER-763 for the 2011-2012 school year.

p. Appoint John DuBuque to serve as Chemical Hygiene Officer for all district schools for the2011-2012 school year.

q. Appoint Mary Lynn DePierro as the Affirmative Action Officer for the Glen Ridge School District for the 2011-2012 school year.

r. Appoint Mary Lynn DePierro as the Section 504 Coordinator for the Glen Ridge School District for the 2011-2012 school year.

s. Appoint Mary Lynn DePierro as the Americans with Disabilities Act Coordinator for the Glen Ridge School District for the 2011-2012 school year.

t. Appoint Mary Lynn DePierro as the District Anti-Bullying Coordinator for the Glen Ridge School District for the 2011-2012 school year.

u. Readopt the Glen Ridge Board of Education Bylaws, Policies and Regulations consistent with the NJ Quality Single Accountability Continuum (NJQSAC) guidelines for the2011-2012 school year with all changes and revisions that have been properly adopted at public meetings.

v. Approve the2011-2012 Nursing Services Plan. (Exhibit A-1.v)

A-2 Petty Cash Funds

Approve the following petty cash funds for the2011-2012 school year:

Location / Amount / Individual Responsible
Glen Ridge High School / $200 / HS Principal
Ridgewood Avenue School / $200 / Ridgewood Principal
Linden Avenue School / $200 / Linden Principal
Forest Avenue School / $200 / Forest Principal
Student Services Department / $200 / Director of Student Services
Superintendent's Office / $200 / Superintendent
Business Office and Maintenance / $200 / Business Administrator
Technology Department / $200 / Director of Technology
Childcare Program / $200 / Ridgewood Avenue Asst. Principal

BE IT FURTHER RESOLVED, that the individual responsible, or his/her designee, shall report to the Board on the amounts disbursed and request reimbursement on a monthly basis, and

BE IT FURTHER RESOLVED, that all unused petty cash funds will be returned to the custodian general account at the end of the school year.

A-3 NJSBA Delegate and Alternate

BE IT RESOLVED, that be appointed delegate to the New Jersey School Boards Association and Essex County School Boards Association for one year, and that be appointed as alternate to the New Jersey School Boards Association and Essex County School Boards Association for one year, beginning immediately.

BE IT FURTHER RESOLVED, that the policy authorizing the duties of the delegate or the alternate to the New Jersey School Boards Association be approved, as follows:

1. Represent the Board at meetings and conferences of the New Jersey School Boards Association.

2. At the direction of the Board, prepare proposed resolutions for submission to the State School Boards Association.

3. Vote as the representative of the Glen Ridge Board of Education. The policy shall not prohibit or discourage other Board members from active participation in legislative affairs.

(Membership in New Jersey School Boards is required as set forth in 18A:6-45. Appointment of delegate is required as set forth in 18A:6-46.)

PERSONNEL

P-1 Retirement Resignation

Accept, with regret, the retirement resignation of Alice Terry, 5th grade teacher at Ridgewood Avenue School, effective June 30, 2011.

P-2 Re-appointments

Approve the re-appointment of the following personnel for the2011-2012 school year. (Exhibit P-2)

· Administrators

· Tenured Certificated Staff

· Non-Tenured Certificated Staff

· Secretarial Staff

· Custodians - Maintenance - Bus Driver

· Aides

· Confidential Staff - Childcare Program Coordinator

· Summer Duty Assignments

· Substitute Calling Service

P-3 Substitutes

Approve the appointment of substitutes for the2011-2012 school year as per the attached. (Exhibit P-3)

CURRICULUM

C-1 PreK-12 Curriculum

Adopt the PreK-12 curriculum for the2011-2012 school year which is aligned with the 2004 and 2009 NJ Core Curriculum Content Standards. (Exhibit C-1)

C-2 PreK-12 Textbooks

Approve the PreK-12 textbooks for the2011-2012 school year which is aligned with the 2004 and 2009 NJ Core Curriculum Content Standards. (Exhibit C-2)

C-3 Tuition Students

Approve tuition students for the2011-2012 school year.

C-4 Field Trips

Approve the following field trips for Glen Ridge students for the 2010-2011 school year:

a. Linden Avenue 2nd grade students to visit the Great Swamp Environmental Education Center in Basking Ridge, NJ on May 19, 2011 as per the attached. (Exhibit C-4.a)

b. Ridgewood Avenue School to visit the Bronx Zoo on June 10, 2011 as per the attached. (Exhibit C-4.b)

c. High School AP science students (grades 11-12) to visit The Bodies Exhibit at the South Street Seaport in NYC on June 1, 2011 as per the attached. (Exhibit C-4.c)