IT Architecture and Infrastructure Committee
9:00-10:30am, December 9 2016, FAC 228D
I. O365 Full Suite (Bob Gloyd)
The Ofc365 project report for February 2016, May 2016, and December 2016 were presented - refer to the handouts. The Office 365 Phased Rollout Charter was presented. Project Charter is complete and Early Adopters are recommending a Grand-Opening of the service to the campus at large in order to help in transforming the way we work with negligible support overhead.
Discussion took place on Slack.
Request: AIC to endorse a Grand-Opening Launch of the Ofc365 Service Campus-Wide.
Unanimously endorsed.
II. ITS Service Review Recommendations (Brad Englert)
The current financial status was presented.
Discussion took place on how the ITS Budget Challenge occurred and its contributing factors.
Q: Can you elaborate on the number by UT-Web?
A: That is a centrally funded service and that is the cost per year to keep it running. 100% subsidy.
There has been growth in service demand the past five years. Their budgets have been going up and ours have been going down.
Q: What does this committee need to do.
A: Refine the recommendations through discussion.
III. ASMP IV&V (Brad Englert)
At the May SITAB meeting, President Fenves requested to bring in an independent consultant with the program. The September Go Live Check Point indicated that the July 2017 Go Live date was at risk due to Product Readiness triggered by WD 27. KPMG was the selected vendor and their role is to check and validate that products will meet the requirements and fulfill their intended purposes. KPMG began work on November 2, 2016 and they have been requested to focus on July 2017 Go-Live date immediately. They will perform work in three phases. The first is to assess the feasibility of the July 10, 2017 date. Second, they will work on IV&V Planning and Assessment. The last phase is ongoing guidance and monitoring. HCM/Payroll is in good shape however, in the finance area, we identified the number of gaps a year ago.
The first phase’s final draft was delivered on November 29th, 2016. Phase 2 is due in January 2017. Phase 1 recommended that the current July 2017 Go Live date is no longer feasible and we should consider decoupling HCM/Payroll module from the Financials module and work on it after a couple of cycles. It is also advised that we conduct a complete assessment of the impacts to the timeline for Financials and HCM/Payroll, and determine the appropriate go-live date from the results of that assessment. Phase 2 will be received soon and that will map out the narrow areas for Phase 1 and the whole program.
IV: UT Service Subcommittee Charter – Endorse
The UT Service Subcommittee Charter was unanimously endorsed.