1)Step-by-Step: Change Theme Colors
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Click the Colors button in the Themes group. A gallery displays showing color palettes for all available themes.
c)Move the pointer over some of the color palettes to see the live preview of those colors on the current slide (see right).
d)Click the Aspect theme color palette. The new colors are applied to the presentation.
e)Click the Colors button again, and then click Create New Theme Colors at the bottom of the gallery. The dialog box opens to allow you to replace colors in the current color palette.
f)Click the drop-down arrow next to the light green color designated for Hyperlinks.
g)Click Gray 80% Background 2, Lighter 25% on the Theme Colors palette to change the color for hyperlinks to a medium gray (see the next slide).
h)Select the text in the Name box and type Southridge in its place.
i)Click Save to save the new color palette.
j)SAVE the presentation.
k)LEAVE the presentation open to use in the next exercise.
l)You can choose new colors for theme elements in the Create New Theme Colors dialog box. This dialog box displays the theme’s color palette and shows you what element each color applies to.
m)A preview area shows the colors in use; as you change colors, the preview changes to show how the new colors work together. If you don’t like the choices you have made, use the Reset button.
n)You can save a new color theme to make it available for use with any theme. Saved color themes display at the top of the Theme Colors gallery in the Custom section. To save a color theme, on the Design tab, click Colors, and click Create New Theme Colors.
2)Step-by-Step: Change Theme Fonts
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Click the Fonts button in the Themes group. A gallery displays showing font combinations for all available themes.
c)Move the pointer over some of the font combinations to see the live preview of those
fonts on the current slide.Click the Trek font combination, as shown at right. The new fonts are applied to the presentation.
d)SAVE the presentation.
e)LEAVE the presentation open to use in the next exercise.
f)PowerPoint supplies a wide variety of font combinations to allow you to choose among traditional serif fonts and contemporary sans serif fonts.
g)The choice you make depends a great deal on the subject of
your presentation and the impression you are trying to convey with your slides.
h)As with theme colors, you can select your own theme fonts and save them to be available to apply to any theme.
i)Click Create New Theme Fonts at the bottom of the Theme Fonts gallery, select a heading font and body font, and then save the combination with a new name.
3)Step-by-Step: Select a Theme Background
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Go to slide 1.
c)On the Design tab, click the Background Styles button in the Background group. A gallery
displays as shown at right, showing some background styles created using the theme’s
designated background colors.
d)Right-click Style 6, then click Apply to Selected Slides. The background style is applied to slide 1 only.
e)SAVE the presentation.
f)LEAVE the presentation open to use in the next exercise.
4)Step-by-Step: Apply a Custom Background
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)With slide 1 still active, click the Background Styles button, then click Format Background at the bottom of the gallery. The Format Background dialog box opens. It shows a gradient because the style you selected in the previous exercise was a gradient.
c)Click the Preset Colors drop-down arrow and in thedrop-down list, click the Gold preset. The slide background changes behind the dialog box.
d)Click the Type drop-down list arrow and click Rectangular in the drop-down list (see next slide). The pattern of the gradient changes.
e)Click the Solid Fill option button. The controls change to those for solid colors.
f)Click the Color drop-down arrow and in the gallery that appears, click Tan, Accent 6 (the last color in the color theme gallery).
g)Drag the Transparency slider to 35%. The fill lightens because it is now partly transparent.
h)Click Picture or texture fill. The controls change to those for pictures and textures.
i)Click the Texture button, and then click the Sand texture (third texture in second row).
j)Click Pattern. The controls change to those for patterns.
k)Click the 10% pattern (first pattern in second row).
l)Open the Foreground Color drop-down list and click Orange, Accent 1.
m)Click Close. The pattern background is applied to only the current slide (slide 1).
n) SAVE the presentation.
o)LEAVE the presentation open to use in the next exercise.
p)For any background choice, you can increase transparency to “wash out” the background so it doesn’t overwhelm your text.
q)For a solid color, you might increase its transparency.
r)For a gradient fill background, you can adjust the gradient by adding or removing colors.
s)By default, a new slide background created in this dialog box applies only to the current slide.
t)Click the Apply to All button to apply the background to the entire presentation.
5)Step-by-Step: Work with a Different Slide Layout
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Click the Home tab on the Ribbon.
c)Go to slide 5 and click New Slide in the Slides group. PowerPoint adds a new slide with the same layout as slide 5, Title and Content.
d)Type the title Contact Information.
e)Type the following information as the first bullet point in the text placeholder.
i)457 Gray Road
ii)North Hills, OH 45678
f)Type these additional bullet points:
i)Phone: (513) 555-6543
ii)Fax: (513) 555-5432
g)Select the entire bulleted list and click the Bullets button on the Home tab to turn off the bullets. Your slide should look like the figure on the previous slide.
h)On the Home tab, click the Layout button to display the slide layout gallery shown at right.
i)Click Two Content to change the layout to two side-by-side content placeholders.
j)In the second placeholder, type the following bullet points:
i)
ii)
k)Select the email address and Web address, then click the Bullets button on the Home tab to turn off the bullets for those items. Your slide should look similar to Figure 4-12. Widen the text placeholder slightly if needed so neither of the addresses at the left wrap to two lines.
l) SAVE the presentation.
m)LEAVE the presentation open to use in the next exercise.
n)The layouts that appear in the slide layout gallery depend on the layouts stored in
the Slide Master, which you will learn about later in this lesson.
6)Step-by-Step: Insert a Date, Footer, and Slide Numbers
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Click the Insert tab, and then click the Header & Footer button. The Header and Footer dialog box opens.
c)Click the Date and time check box, and then click Update automatically if it isn’t already selected.
d)Click to select the Slide number check box.
e)Click the Footer check box and then type Special Events in the text box below the check box.
f)Click the Don’t show on title slide check box. The dialog box should resemble the figure on the next slide at this point. The date will be today’s date rather than the date shown in the figure.
g)Click Apply to All to apply the date, footer, and slide number to all slides except the title slide. Slide 6 should look similar to the lower right figure.
h)SAVE the presentation.
i)LEAVE the presentation open to use in the next exercise.
j)You have two choices when inserting a date: a date that automatically updates by changing to the current date each time the presentation is opened or a fixed date, which stays the same until you decide to change it. If it is important to indicate when slides were created or presented, use a fixed date.
k)The Header and Footer dialog box has another tab, the Header tab. When you create notes pages and handouts, you can specify a header to appear at the top of every page. A header is repeated text that appears at the top of each page. Headers do not appear onscreen in Slide Show view—only on printouts. You can also create footers for notes pages and handouts.
7)Step-by-Step: Add a Text Hyperlink
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Go to slide 6, and select the website address ().
c)Click the Hyperlink button on the Insert tab. The Insert Hyperlink dialog box opens.
d)Click in the Address box and type as the target of the link text (see below).
e)Click OK. The website address is formatted with the theme’s hyperlink color and an underline.
f)Go to slide 1, and select Southridge Video.
g)Click the Hyperlink button on the Insert tab. The Insert Hyperlink dialog box opens.
h)In the Link To list on the left side of the dialog box click Place in This Document. A list of slides from the current presentation appears.
i)Click 6. Contact Information,as shown above.
j)Click OK; PowerPoint identifies slide 6 as the target for this hyperlink.
k) SAVE the presentation.
l)LEAVE the presentation open to use in the next exercise.
m)Choose Existing File or Web Page to link to any Web page or any file on your system or network. Use the Look in box, the Browse the Web button, or the Browse File button to locate the desired page or file, or type the URL or path in the Address box.
n)Choose Place in This Document to display a list of the current presentation’s slides and custom shows. Click the slide or custom show that you want to display when the link is clicked.
o)Choose Create New Document to create a link to a new document. You supply the path and the name for the new document and then choose whether to add content to the document now or later.
p)Choose Email Address to type an email address to which you want to link.
q)You can add hyperlinks to a slide in Normal view, but the links will work only in Slide Show view.
8)Step-by-Step: Add a Graphical Hyperlink
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Go to slide 4, and click the photo to select it.
c)Press Ctrl+K to open the Insert Hyperlink dialog box. (This is a keyboard shortcut for the Insert, Hyperlink command you used previously.)
d)Click Place in This Document. A list of slides from the current presentation appears.
e)Click 6. Contact Information.
f)Click OK.
g)SAVE the presentation.
h)LEAVE the presentation open to use in the next exercise.
i)If you need to change a link’s target, click anywhere in the link and then click the Hyperlink button, or right-click it and click Edit Hyperlink. The Edit Hyperlink dialog box opens, offering the same functionality as the Insert Hyperlink dialog box. You can remove a link by right-clicking the link and selecting Remove Hyperlink from the shortcut menu.
9)Step-by-Step: Add an Action to a Slide
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)Go to slide 5.
c)Click the Shapes button on the Insert tab to display a gallery of drawing shapes.
d)Click the Action Button: Information shape in the middle of the last row of shapes, as shown above.
e)The pointer changes to a crosshair. Click near the bottom of the slide to draw the button there at its default size. As soon as you release the mouse button, the Action Settings dialog box opens.
f)Click Hyperlink to and then click the drop-down arrow of the text box below it.
g)Scroll to the bottom of the list of possible link targets and click Other File, as shown above. The Hyperlink to Other File dialog box opens.
h)Navigate to the data files for this lesson, click the Service Fees file, and then click OK to apply your selection and return to the Action Settings dialog box.
i)Click OK again to close the Action Settings dialog box.
j)SAVE the presentation.
k)LEAVE the presentation open to use in the next exercise.
l)The Action Settings dialog box has two tabs that contain identical options. The default tab, Mouse Click, offers actions that will occur when you click the mouse pointer on the action item. The Mouse Over tab offers actions that will occur when you move the mouse pointer over the action item. Thus it is possible to attach two different actions to the same item.
10)Step-by-Step: Test Links in a Slide Show
a)USE the Special Events Final presentation that is still open from the previous exercise.
b)SAVE the presentation and then press F5 to start the slide show from slide 1.
c)On slide 1, click the underlined Southridge Video text. The show jumps to slide 6.
d)Right-click, and on the menu that appears, choose Last Viewed to return to slide 1.
e)Click the mouse button three times to advance to slide 4, and then click the photo. The show jumps to slide 6.
f)Right-click, and on the menu that appears, choose Last Viewed to return to slide 4.
g)Click the mouse button to advance to slide 5, and then click the Information button. A spreadsheet opens in Excel.
h)Close Excel without making or saving any changes.
i)On the Windows taskbar, switch back to the running presentation show.
j)Click the mouse button to advance to slide 6.
k)Click the underlined hyperlink.
l)Close the Web browser and end the slide show.
m)Close the presentation, saving your changes to it.
n)LEAVE PowerPoint open to use in the next exercise.
o)When you activate links or actions during a slide show, the target of the link or action is displayed in the full screen, like the slides in the slide show.
p)After working with the external content, you can return to the slide show by selecting it from the taskbar in Windows.