October 2, 2006
Glendale - Phase 4
Dear Valued VMI Supplier,
Ralphs has been converting to the Kroger OLP purchasing system throughout 2006. This has been a multi-phased project. Conversions were done by commodity. This is a format change ONLY. This is the last and final conversion for Ralphs onto the Kroger OLP Purchasing system. With this final phase all of Ralphs items have been converted to the Kroger format.
*We have created a list of the items and vendor relationships affected by this conversion. The list is on our website, (Click on the ALERTS and UPDATES link). Please review this list to ensure proper alignment within your systems
This notice addresses the conversion for the following commodities: Grocery items shipping to the RalphsGlendaleDistributionCenter
Effective October 29, 2006you will begin receiving EDI docs in the “Kroger Format” for the converted Grocery items in the RalphsGlendaleDistributionCenter.
NO CHANGES in EDI Communication!!!
Our communication ID’s will remain ISA Qualifier 08 - ISA ID 9254110060 - GS ID 5137624388
You may already be sending and receiving Kroger EDI documents and are familiar with the Kroger format and the segment, element and qualifier code differences. If you have questions or are not familiar with the Kroger formats please go to the EDI web site and review the implementation guides and Kroger (KE) specifics.
Inbound VMI Purchase Orders prior to the conversion.
Stop sending VMI purchase orders on Thursday, October 26, 2006 and resume ordering on
Monday, October 30, 2006. Please make arrangements with the Ralphs buyer so no inventory issues arise.
VMI Orders written before October 27, with delivery/pickup dates after October 27, must use a assigned purchase order range between 010000 – 054999. To receive additional purchase order ranges, please email Kim Whitaker at .
The major format changes for the conversion are as follows:
PO Format Changes:
The PO format and the 852 XPO01 and XPO02 will change to a five-digit PO format. Ex. 12345
852- Refer to the following segment, element and qualifier code differences.
XQ03 Week End Date, N902 Kroger sends JIT and Division number, LIN04 you will no longer receive, LIN05 you will no longer receive, ZA01 Review Kroger specific activity codes, ZA05 Code Change to 015
ZA01 Format Change:
QS - Ralphs currently sends the QS qualifier to indicate store pulls from the warehouse. After the conversion, Ralphs will send the QW qualifier to indicate store pulls from the warehouse.
855 (continued)
855- Refer to the following segment, element and qualifier code differences.
BAK04 The PO format will change to a five-digit PO format. Ex. 12345
XPO-Replacement PO’s
Replacement PO’s will follow the Kroger format. You will receive a range of PO’s each week. PO’s are not to be carried over. If not used, please discard. Should you run out of PO’s during the week you will need to contact the buyer ASAP. Only the buyer can provide additional PO numbers.
Note: After the conversion, do not send an 855 “mixing” items across multiple facilities within the GlendaleDistributionCenter. You will need to send separate 855’s by each specific facility.
**New Ship To Duns for the converting items in the RalphsGlendaleDistributionCenter
The warehouse affected by this conversion for Grocery items.
Ship to Duns New Ship To Suffix WarehouseOld Ship to Suffix
038176921 2001 Glendale - Grocery 0407
Please see that all required system changes are in place to accept the new ST DUNS numbers.
The physical location and addresses for the affected DistributionCenterwill not change.
880/810 EDI Invoices
When invoicing VMI orders placed before October 27 and received after October 27, please use the new OLP duns + suffix and truncate the existing 6 digit Biceps po numbers to a 5 digit PO number. This change will allow the EDI invoice to be routed to the correct payment system.
Example: If the original PO number was 012345, the new PO number sent on the invoice would be 12345.
Failure to prepare your systems and notify all those who will be affected by these conversions could impact or jeopardize PO placement and invoice payment.
*New Bill to Duns for the converting items in the RalphsComptonDistributionCenter
Bill to Duns Bill to suffixBill to Name and addressOld Bill to Suffix
0381769210000Ralphs Grocery Co. 0469
P. O. Box 54143
Los AngelesCA 90054
Invoice Format Change – Freight and Pickup Allowances:
For 880 invoices, all freight and pickup allowances must transmit in the ‘Header’ section using the G72 segment. For 810 invoices, the freight and pickup allowances must transmit in the ‘Summary’ section using the SAC segment. Currently, these allowances are transmitted in the detailed section of the EDI invoice.
830 Planning Schedule with Release Capability - VMI Vendors
Once a Ralphs’ facility is converted to OLP, Ralphs will have the ability to transmit the 830 – Planning Schedule with Release Capability document to VMI vendors.
If you are interested in implementing the 830 with Ralphs, please email Kim Whitaker at .
Action Required After Conversion
- You will receive your 1st set of replacement five digit PO numbers in the XPO segment on Sunday
October 29, 2006. Thereafter, a new set of replacement PO’s numbers will be sent each Sunday.
- Please use the replacement PO numbers in sequence and discard any unused PO numbers at the end of the week. Do not carry over unused replacement PO numbers from week to week.
- Begin placing orders using only the PO numbers provided in the 852 from Kroger on Sunday, October 29, 2006.
- Do not send an 855 “mixing” items across multiple facilities within the GlendaleDistributionCenter. You will need to send separate 855’s by each specific facility.
- After the conversion, we will not accept PO numbers sent prior to the conversion by Ralphs. On October 27, discard all old VMI reserved PO numbers.
- Immediate Action ALL Trading Partners
- Promptly complete the attached Partner Receipt Form or download another located on our site, (Click on the ALERTS and UPDATES link). We will use the information you provide to validate you have received, read, and understand the information on this notification letter
- We have created a list of the items and vendor relationships affected by this conversion. The list is on our website, (Click on the ALERTS and UPDATES link). Please review this list to ensure proper alignment within your systems.
Please direct questions regarding items and vendors to convert to our buyer (s) or category manager.
If you have any technical questions, please call Kim Whitaker at (310) 900-3323.
Your help is needed to successfully complete this project with the minimal effect on our business. Should you have any EDI related questions regarding this change please contact us via email at , or visit us on the web at
Sincerely
The Kroger EDI Support Team
Company'sSupported / Name / Title / Phone / Email
A-J / Gopi Purushothaman / EDI Business Analyst / 302-781-1030 x 1396 /
K-R / Sampath Radhakrishnan / EDI Business Analyst / 302-781-1030 x 1335 /
S-Z / Badrinath Balasubramanian / EDI Business Analyst / 302-781-1020 x 5347 /
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Ralphs Glendale Phase 4