South Carolina Caribbean Culture and Heritage, Inc.
P.O. Box 32278
Charleston, South Carolina 29417-2278
Tax ID: 74-3198518
Charleston Carifest 2013
Vendor Rules
- Please, total payment must accompany this 2-page application. No exceptions. Make a copy for yourself. Thank you.
- SCCCHI has the sole authority to sell Water, Beer, Wine, and all other alcoholic beverages. Initial Here ______
- FOOD VENDORS MAY SELL HOMEMADE TROPICAL JUICES and DRINKS !!!!!!
- Only items listed on the contract can be displayed. All vehicles entering the park will be searched for compliance.
- Arts & Crafts & Food Vendors should bring their own tables, chairs, lighting/lamps, electrical extension cords approximately 100 feet long and their own containers for hand wash. Water will be provided. SCCCHI will provide power outlets (spider boxes) for tents. Food Vendors should bring own generator for back-up power.
- Spaces will be assigned on a “First Come, First Served Basis.” You can begin set up from 9:30 am Saturday morning.
- Suggested time to set up displays/booths in designated area begins at 9:30AM Saturday – set up must be completed and cars/trucks must be off the main event site and parked in designated vendor parking by 1:00 pm. (No Exceptions).
- Food Vendors are required to obtain and abide by the rules of the South Carolina Department of Health and Environmental Control for Festival Food Preparation. It is your responsibility to have the appropriate licenses for operating a concession.
- On the day of event Food Vendors maybe required to show proof and be subjected to an inspection by South Carolina Department of Health and Environmental Control.
- All Vendors must abide by the Fire Marshall Codes. Please READ Important
- NO vehicles will be allowed in the designated areas after 1:30PM when the gates open to the public. Safety is paramount. Vehicles can re-enter festival grounds area at the close of the event to remove necessary fixtures etc.
- NO music is allowed at individual booths. The SCCCHI committee will provide all entertainment.
- NO sharing of tents, unless permitted in writing by the SCCCHI Logistics Committee.
- NO coolers containing alcoholic beverages are allowed in the park or tents. You will be turned away at the gate.
- Banners shall be neatly displayed and confined to the assigned area. All signage must be approved by SCCCHI and must be pre-printed. SCCCHI has sole exclusive discretion to remove any banner or signage as it so deems unfit for display.
- Violators of the rules or illegal vendors will be reported to the Charleston Police Department and subject to immediate termination and eviction from the event. There is no refund whatsoever for violation or non-compliance.
I have read all of the above rules and agree to comply with all terms, conditions, and state guidelines. I take full responsibility for participating in the festival and I agree to release all members of The SCCCHI Committee and all of its employees and volunteers from any liability. I also agree to clean my booth space and the immediate area surrounding the booth at the close of the festival. I understand that any violation immediately terminatesthis agreement. No refunds will be issued.
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NAME PRINT SIGNATURE DATE
Charleston Carifest
Vendor & Exhibitor Contract
Business Name:______
Address___
______
Business Phone: ______Home Phone:______
Contact Person:Fax No:____
E-Mail Address:______
Items to be Displayed:____
____
Total Number of booths desired: ______Total additional persons (first 2 free) ____
Company Check or Money Order made payable to: “South Carolina Caribbean Culture & Heritage Inc.” or “SCCCHI” and mailed along with this application to the address listed. Payment must be received before application deadline.
Note: A 10 x 10 or 10 x 15 (Food) Tent Space will be provided by SCCCHI. You will be responsible for bringing your own tent, tables and chairs. SCCFI regulations stipulate only 2 people per booth free. Additional staff/labour will have to pay event entry fee. Please add $5.00 per person for extra help required. You must set up on time to avoid cancellation. No refunds.
Application Deadline: May 31st, 2013. Space is very limited. First come basis.
Early Bird Registration is February 1st to March 1, 2013. No extensions. Food Booth-$300*; Arts & Craft-$175; Business Booths- $250.00. A $50.00 refundable clean-up deposit is required. Area must be clean, trash put in dumpster. No oil, grease etc dumped on the grass.
As of March 1, Booth full prices are below: Carnival Day is Saturday, June 22, 2013
Food Booth $350.00 at Brittle Bank Park, across from the
Arts & CraftSingle Food $200.00 Charleston Police Department,
Business $300.00 181 Lockwood Blvd. Charleston, SC 29403
I have read the attached rules and agree to comply with all terms, conditions, and stated guidelines. I understand that there are no assigned spaces. Spaces are on a first come basis. I understand that the fee is non-refundable however I will be issued a credit for future use. SCCCHI retains the sole rights to the site plan for all vendors and the designated areas for each type booth thereof. Due to weather conditions or other acts of God or circumstances beyond the control of SCCCHI, the event may be postponed or the designated venue changed. Please obtain and read Fire Marshall Rules.
Signature: ______Date: ______
Information from the link above.
City of CharlestonFire Department
Fire Marshal Division
46 ½ WENTWORTH STREET, CHARLESTON, SOUTH CAROLINA 29401 • PHONE (843) 720-1981• FAX (843) 720-4267
JOSEPH P. RILEY, JR.
MAYOR
THOMAS CARR, JR.
FIRE CHIEF
Outdoor Special Event Requirements
Issued: July 19, 2010
The following is an outline of the basic or common requirements found during most events and is not all inclusive. Any special
event, tent, canopy, food-vending booth or trailers, or temporary structures not in compliance shall not operate. Additional
requirements may exist and the City should be contacted prior to an event with any questions.
Temporary structures, tents, canopies, and air supported membranes:
1. Secured by staking or not less than 50 lbs per tent/canopy post. Additional securing is required as tent size increases.
2. Tents in excess of 200 square feet, tents or canopies used for cooking or for the assembly of people shall include a
permanently affixed label with the flame resistant information of the structure.
3. Maintain 20 ft between any cooking temporary structure and all other temporary or permanent structures.
4. Cooking shall not be conducted under or within the same tent utilized for seating or assembly.
5. Smoking is prohibited within 20’ of any temporary structure. “No Smoking” signs shall be posted.
6. No hay, straw, or easily combustible items shall be used under or within 20 ft. of a temporary structure.
7. Open flames (candles, torches, decorative items) are prohibited under or within 20’ of a temporary structure.
Fire Extinguishers
1. Vendors with cooking or food heat processing equipment shall have a 2A:20B:C or larger extinguisher.
2. Vendors utilizing deep-fat frying shall utilize a type K or 40BC rated fire extinguisher.
3. Less than 1 year old (per manufacture) or serviced by a fire protection company within the last 12 months.
4. Distribute extinguishers throughout any tent used for assembly, spaced no further than 75’ apart.
5. Extinguishers must be located at each mechanical ride or amusement location.
6. Extinguishers shall be readily accessible at all times.
Electrical & Generator
1. All electrical cords, lights, etc. exposed to the weather must be rated for outdoor use.
2. Multi-outlet devices shall include over current protection and protected from the weather.
3. All cables/cords crossing public areas or drives shall be covered with safety mats.
4. Generators shall not be within 20 ft of structures & isolated from contact by fencing or other enclosures.
Compressed Gas Cylinders
1. Secure to maintain the cylinder in the upright position. Do not secure to tent poles or supports.
2. Cylinders shall not be stored/operated on their side, protective collars & caps must be in place when not in use.
Access requirements
1. Maintain an unobstructed fire lane, not less than 20 feet wide, to all areas during the event.
2. Maintain a clear space of 5 feet on either side of fire hydrants and sprinkler or standpipe connections.
Other
1. Trailers or vehicles shall be stabilized to prevent accidental movement by chocking or other methods.
2. Fireworks sales are prohibited, displays require permitting by a state licensed Pyro-technician.
3. All stage or scaffold materials shall be approved by the Building Department prior to the scheduled event