Tender Spec. No. DVVNL-MM/1348-2014, Page # 68
DAKSHINANCHAL VIDYUT VITRAN NIGAM LIMITED
VERY SHORT TERM TENDER DOCUMENTS FOR TENDER
SPECIFICATION NO. DVVNL-MM/1348-2014 FOR
11 KV XLPE Aluminium Cable 3×70 sq.mm.
Due date of Opening: 20.12.2014 / Cost of Tender Document: Rs.5250.00(Inclusive of All Taxes)
TENDER DOCUMENTS
I N D E X
Sl. No. / Particulars1 / Tender Notice
2 / Instructions to tenderers
3 / General Requirements of Specifications
4 / Schedule 'A' to 'P2'
5 / Form 'B'
6 / Form of Agreement
7 / Form of Guarantee Bond for 1% Security
8 / Form of Bank Guarantee (Earnest Money)
9 / Special Instructions to Tenderers
10 / Technical Specification
11 / Guaranteed Technical Particulars (GTP), Drawing, etc.
12 / Prices
13 / Quantity, Earnest Money details and desired delivery
14 / IEEMA PV Formula (If applicable)
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"INSTRUCTIONS TO TENDERERS"
1.1 Preparation of tender :
1.1.1 Before submission of the Tender, the tenderers are required to make themselves fully conversant with the technical specification, drawing, special instructions to tenderers, instructions to tenderers, general requirement of specification including Schedules and General conditions of Contract of form "B" as may be applicable so that no ambiguity at a later date in this respect.
1.1.2 Any inconsistency or ambiguity in the offers made by the Tenderer shall be interpreted to the maximum advantage of DVVNL and dis-advantage to the Tenderer. The tenderer shall have no right to question the interpretation of the purchaser in all such cases and the same shall be binding on the tenderer.
1.1.3 The tenderer should be prepared and submitted strictly in accordance with the instructions contained in these specifications. The tender shall be completed in all respect. Tender must be submitted in the manner specified on the attached prescribed schedule and/or copies there of. To complete the proposal, the tender must fill in the Tender form. Declaration, all schedules and data sheet annexed with the specification item by item in accordance with the instructions and notes supplementary thereto. The interpolation, insertions, cuttings and corrections made in the tender offers should be duly initialled by the tenderer.
1.1.4 Tenderer shall supply the data required annexed with the specification by typing at appropriate places against each item to facilitate preparation of comparative statements. These sheets must be properly signed by authorised representative of the tenderer/ manufacturer testifying the data submitted. All schedules must be duly filled in and shall be enclosed with each copy of the tender. In case the tenderer does not supply any of the required information at the time of tender necessary loading may be made while evaluating the prices of his offer without giving him any further opportunity to supply or clarity the same. The tenderers are notified that in case the required informations are not furnished in the specified proforma/schedules attached with the specification, the purchaser shall not be responsible for any error in the evaluation of specification, the purchaser shall not be responsible for any error in the evaluation of their tender on this account. Further, the failure to empty with this requirement may result in the rejection of the tender at the discretion of the purchaser.
1.1.5 Purchaser may revise or amend these specifications and drawings etc. prior to date notified for opening of tenders. Such revision/ amendment, if any will be communicated to all prospective tenderers as amended/addendum to the specification maintaining reasonable time schedule for preparation of tender by the tenderers.
1.1.6 Any portion of the terms and conditions as laid down in these specifications which are not clear to the tender should be got clarified from the purchaser before submission of the tender so that ambiguity/confusion arises at a later date in this respect. A set technical, descriptive and illustrative literature alongwith drawing must accompany each copy of the tender so that a clear standing of the equipment offered is obtained. The tender sent by post must be posted by Registered Post A.D., sufficiently in advance so as to reach the Purchaser by the scheduled date and time of submission of tender. Any tender received after the date and time of submission even on account of Postal delay shall not be opened. The tenderers are, therefore, requested to ensure in their own interest that the tenderers are delivered in time. Telegraphic tenders shall not be considered under any circumstances.
1.1.7 Tenderer, if so desires, may authorise one representative for attending tender opening on his behalf. In such instance, representative shall be required to submit the authorisation certificate with his signature duly attested by the person signing tender on behalf of the Tenderer. This certificate shall be submitted to the authority opening the tender. In absence of such certificate the representative shall not be allowed to participate in tender opening.
1.2 Pre-qualifying conditions:
Tenders meeting following conditions only will be considered.
1.2.1 Qualification of Tenders:
(a) The tenderers shall either themselves be manufacturer of the equipment offered or accredited representatives of such manufacturers in India or of their Principals abroad with whom they may be having collaboration. Such accreditation should be at least for one year on date of tender.
(b) Relevant document in support of the above must be furnished alongwith undertaking of the manufacturer. If these documents are not furnished alongwith the tender the offer will be liable to be rejected summarily.
1.2.2 (a) Operational Experience:
Offered equipment should have three years trouble free operational service in tropical climate. However in case of equipment being manufactured in India under valid FOREIGN COLLABORATION, operational experience in tropical climate of offered collaborator's equipment, shall also be acceptable provided copy of valid collaboration agreement for the equipment offered is submitted with the tender. Further in case of offer of imported equipment, the three years operating experience will be considered in respect of those areas only which are similar to the tropical conditions prevailing in India.
(b) Manufacturing experience:
The indigenous manufacturers or their foreign collaborator must have manufactured at least 20% of the specified quantities of each item of identical or similar equipment.
(c) In case the tenderer has successfully completed supplies of each items of identical similar or higher size against any previous order placed by DVVNL, the pre-qualifying conditions mentioned above at 1.2.2(a) and (b) shall be deemed to be fulfilled. Successful completion shall mean that these supplies must have been made within the delivery schedule, there should not have been any discrepancy during the pre-despatch inspection, no complaint against the supply of material and the operational performance of material/equipment has been found satisfactory.
(d) In case of equipment of all capacities the pre-qualifying conditions mentioned at 1.2.2(a) and (b) shall include operational/ manufacturing in respect of equipment of higher capacity than the offered than the offered ones.
1.2.3 Testing facilities:
The tenderers must have all necessary facilities at their works for carrying out such routine and acceptance tests as prescribed in the relevant ISS and any other routine and acceptance test as specified in the specification. Documentary evidence of existence of such facilities will be filled alongwith the tender.
1.2.4 Type test:
(a) For Indigenous bids or fully imported bids:
The offered equipment must have been fully type tested as per relevant ISS &/or other specified international standards, Photocopy of such type test reports/certificates must be submitted alongwith tender bid. The type test certificates of photo type manufactured and tested by foreign collaboration of the tenderer at their works shall not be acceptable for indigenously manufactured equipment.
(b) For Indigenous bids under valid foreign collaboration:
i. The offered indigenously manufactured or collaborator's manufactured equipment should have been type tested and reports submitted with tender.
ii. The collaborator's equipment shall have three years operating experience under tropical climate.
(c) In case of equipments of all capacities the type test mentioned at 1.2.4(a) and (b) shall include the type test of equipment of higher capacity than the offered ones.
1.2.5 For those indigenous manufacturers who have neither manufactured 20% quantity indigenously and nor got their equipment type tested but are qualifying because of his foreign collaborator's manufacturing experience and type testing, the maintenance period shall be 54 months from the date of receipt of material at site or 48 months from the date of commissioning, whichever is earlier, instead of 18 months and 12 months respectively as provided under clause 30 of Form 'B'.
1.2.6 The purchaser at his discretion may consider toaward trial order of small quantity to those Bidders who have proven design and meet the requirements of Clauses 1.2.1, 1.2.3 and 1.2.4.A. Such suppliers shall continue to be eligible for trial orders under this clause till their equipment has given one year trouble free operational service for low technology items such as 11KV TPMO, 11KV & 33KV Fuse Sets, 24 V Battery & Chargers and New T/F Oil. Trouble free operational service for 3 years shall be required for high technology items such as 33KV Lightening Arresters, 33KV Isolators, 11KV & 33KV Circuit Breakers, 33KV Control Panel, 11KV to 66KV Rated Transformers, 33KV Current and Potential Transformers.
1.2.7 Date of Consideration:
The above cited experience and manufactured quantities shall be counted as on the date of opening of the tender.
All statements and claims should be duly supported by authenticated copies of documents, without which the tender is liable to be rejected summarily.
1.3 Submission of Tender:
1.3.1 The tenderer shall submit his tender in duplicate in two separate parts. Each part shall be kept in double covers, inner once being sealed. All envelopes must also show on the outside the name of bidder and his address, and tender specification no. DVVNL-MM/......
(i) Tender Bid Part I:
This part shall contain the earnest money and a confirmation of validity of offer for 90 days. This part shall also contain Technical & Commercial Particulars and other terms & conditions except prices. The cover of this part shall be superscribed Tender Bid part-I (Earnest Money, Validity, Technical & commercial bid) against specn. No. DVVNL-MM/......
(ii) Tender Bid Part II:
This part shall contain prices and financial incidence of deviations and the cover shall be superscribed "Tender Bid Part II (Prices Bid)" against specification No. DVVNL-MM/......
The envelopes of both the parts shall be kept in another envelope which shall also be sealed and subscribed on top as under: "Tender for supply of ...... against specification No. DVVNL-MM/...... due for opening on ...... "
(iii) In case tenders are not submitted in separate parts and superscribed as above, the same may not be considered.
(iv) In case tenders of those firms who do not purchase tender specification from D.G.M. (MM), Agra, shall not be considered at all.
1.3.2 TENDER BID PART-I (EARNEST MONEY, VALIDITY, TECHNICAL, COMMERCIAL & OTHER TERMS)
1.3.2.1 Tenderer is required to deposit earnest money as specified in the tender notice for full tendered quantity. In case any tenderer wishes to quote to lesser quantity, the amount of earnest money may be reduced proportionately. In case any tenderer deposits earnest money of a lesser amount, his offer shall be considered for the proportionate quantity only unless specified otherwise in the special instructions.
There shall be no exemption from earnest money, even if the tenderer is registered with DGS & D, Store Purchase Section of U.P. Small Scale Industries etc. The earnest money shall be accepted in any of the following forms only.
(a) FDR or CDR drawn/pledged in favour of Executive Engineer, (Administration), DVVNL, Agra, payable at Agra.
OR
(b) Bank Guarantee executed in favour of Superintending Engineer. (MM) in the from of a scheduled bank in India executed on a non-judicial stamp paper of requisite value (at present Rs.100/-), as per U.P. Stamps Act, STRICTLY on the specified proforma appended with Form 'B' (only applicable when amount of earnest money exceeds Rs. 25,000/-), the validity of bank guarantee would not be less than 270 days from the date tender opening plus claim period of 6 months. Any deviation or addition/deletion from the text of the specified proforma of a Bank Guarantee/Inadequate value of stamp paper shall render the bank guarantee invalid for the purpose of opening of tender Bid Part-II.