Leicestershire & Rutland

Local Pharmaceutical Committee

MINUTES OF THE PRIVATE MEETING

Date: Monday 22nd April 2013 / Chairman: Divyesh Shah
Time: 10.30am - 5.00pm / Venue: Premier Inn, Braunstone Lane East, LeicesterLE3 2FW
Present:
LPC Committee:
Jane Lumb (JLu)
Susan Hind (SH)
Sejal Gohil (SG)
Neena Lakhani (NL)
Rajni Hindocha (RJH)
Syma Raza-Jones (SRJ)
Rakhee Hindocha (RKH)
Prakash Dattani (PD)
Divyesh Shah (DS)
Ketan Patel (KP)
Danesh Gadhia (DG)
Rafica Ahmed (RA)
In Attendance:
Judith Lacey - Admin Support (JLa)
John Hind - Interim Secretary (JH)
Rosemary Plum - Secretary (RP)
Shenaz Alimohamed, Boots / Apologies:
Anita Bagga (AB)
1.0 / Introductions and Apologies for Absence
RP welcomed everyone to the meeting.
RA announced that due to workload commitments she will be resigning from the LPC and her immediate replacement is Shenaz Alimohamed. RA will have voting rights for today's meeting, but Shenaz will take over going forward.
Apologies: Anita Bagga and Rakhee will be a few minutes late.
2.0 / Appointment of New Executive Committee
RP advised that she had taken advice from PSNC with regards to the conduct of the meeting and called for nominations for the Chair position. DS put himself forward, seconded by DG. NL also put herself forward, seconded by RJH. Both candidates were then invited to make a statement on how they saw the LPC moving forward. The committee then proceeded to a written vote. 11 votes were casedt, 8 for NL, 3 for DS. NL was elected as Chair.
The appointments continued with the post of Treasurer. DG put himself forward, seconded by NL and his election was confirmed. Requests were then taken for the Vice Chair.NL nominated DS, seconded by SG. RJH nominated SH, seconded by NL.
DS decided to stand down and so SH was elected as Vice Chair.
3.0 / Minutes of last Meeting (Monday 18th March 2013):
  • Accuracy: Page 3, Item 4 - Last paragraph. Change wording to read '10 members present, 5 votes had confidence, with 5 abstaining'.
Proposed: PD Seconded: JLu
  • Action Points:
  • Laptop - RP and JLa happy to keep data on their own laptops, with back-up to hard drive. DG to produce a Confidentiality Agreement for both to sign.
  • Pharmacy2U - The contractors had been alerted to the activities of Pharmacy2U and Jane Lumb said she was willing to take any queries from contractors. This to be re-enforced with a reminder email to contractors.
  • Gout - Because of lack of an Exec Committee there had been no progress except for the letters having been prepared subject to the approval of the Secretary or Exec Committee.
  • Methadone - It was confirmed that details of the Methadone scheme had been re-enforced to contractors.
  • PSNC Meetings - To be covered later in the agenda.
  • Contract Sub-group - JLu confirmed that the LPC response for Internet applications has been updated and approved by the contract sub-committee. The response to the Oakham application was sent.
  • LMSG - A reminder was sent to the contractors regarding the Research Survey.

4.0 / Committee Structure
  • Confirmation of Members & Roles - Draft Terms of Reference to be prepared for the next meeting. It was confirmed that the Secretary role is shared with Rosemary as Secretary and Judith as Clerical Assistant. There was a discussion about the employment status of RP as a company and not a person. The matter has already been discussed with PSNC, but DG to discuss further with Mike King and others regarding a suitable contract. RP confirmed that this process had been done with Northants and will forward details to DG.
  • Clarification re position of Ketan Patel - JH had a copy of a page from Company House showing that KP did not resign his directorship of Thurmaston Pharmacy until 5th April 2013.
  • Constitution & Governance - It was proposed that a Governance Subgroup Committee should be formed to deal with governance matters. Members to be SG, JLu, RJH and RP.
  • Declaration of Interest - Should be the first item on every agenda. It was noted that not every one completed a current Declaration of Interest at the last meeting. It was suggested the LMSG's code of practice should be adopted for declaring and dealing with conflicts of interest. A copy of this will be sent to all members for consideration.
  • Care Home - RH said this matter is not a personal issue with DS. RH advised that he had responded to DS's email and asked the LPC what they want to do about. NL responded that she wanted to put this in the past now, but any strong issues regarding this should be put to the Exec in the first instance.
/ DG
RP
Agenda
RP
5.0 / LPC Representation at External Meetings
  • EPS Board Meetings - SH advised that she had received an email requesting LPC representation at these meeting. RP stated that it is very important that someone does attend as there have been massive issues with EPS. It was agreed that SH will attend the meetings with JLu as deputy. JLu invited SH to visit the Masons branch in Markfield to see what the actual problems contractors are experiencing.
  • Other meetings - LPC need to be represented at a lot of meetings, as not much happening at present. RP to scope which ones we need to attend and decide who attends these at the next LPC meeting. RP should actually take most of these, but decide on a shadow member. JLu suggested having a calendar for any forthcoming events, meetings, etc., which members and contractors could view on the website. RP suggested that dates could also be put on a weekly/fortnightly newsletter.
  • PSNC Conference - DS & RJH will be attending the PSNC Community Pharmacy Conference on 24th April.
  • PSNC Support Seminars:
  • Procuring and Commissioning NHS services - RJH attending on 22nd May in Leeds.
  • Market Entry Seminar - RKH attending. JLu suggested that another member of the Contract Sub-group should also attend. SH agreed.
  • LPC Website Training - The PSCN website is being refreshed and the LPC websites that PSNC provides on its site will also be updated. RP to attend training day on 17th May, but will share the costs with Northants LPC.
  • NB. Reports to be submitted by any member attending a meeting, seminar, etc.
/ SH
SH
RP
DS/RJH
RJH
RKH
SH
RP
Misc.:
  • Emails - RP to be main point of contact. All emails to go through RP who will then filter them through to the committee. After discussion it was agreed that only the Exec committee members need an LPC email address. JH to set one up for NL and DG (SH and RP already have one).
/ JH
6.0 / LMSG Update & other matters (NL)
  • LMSG - It was discussed whether the LPC should be represented at every meeting as at present DS or NL only go when issues on the agenda need to be picked up. It was agreed that every meeting should be attended and that RP should attend. NL wishes to step down from her LMSG role, leaving DS to continue, with a deputy if required. Suggested that two people should attend two meetings initially.
  • Research Survey - Leicester/shire came out very well in this survey monkey research with forty contractors expressing an interest. NL advised that her PCRN funding for one day a month consultancy has finished, but is happy to continue as a volunteer.
  • NMS Study - Requires eight pharmacies. Will choose eight from the expressions of interest, as mentioned above.
  • RP to deal with research and her email address to be given to receive research communication.

7.0 / LPC Housekeeping
  • Chair Report
  • LMSG Meeting(DS)- The following items were discussed at a recent LMSG meeting which DS attended:
  • Gluten Free prescribing has changed
  • Hydroxicarbonide - a blood test every 3 months
  • Tacrolimus - Prescriptions going branded
  • Fentonil Patches - Sticking to branded prescriptions
  • LPC Accounts & AGM - The accounts need to be sent to the auditors for sign off after which they need to be put to the contractors. NL is happy for DG to send the accounts to the auditors and to start thinking about a date and theme for an AGM. The date of 16th September was agreed and each member to forward ideas to RP, which will then be considered at the next meeting. DG suggested inviting CCG leads.
  • Other meetings - Need to get events arranged with inter-professional collaboration. NL asked for suggestions.
  • Vice Chair Report
  • Pharmacy2U - Concerns regarding this. Another email to be sent to contractors re-enforcing the situation. Important that contractors get their nominations sorted out
  • EPS - Next meeting is on 13th April.
  • Swanswell - SH received email from Martyn Hull advising that changes to the SLA are in progress and will forward to the LPC when finalised. It was agreed that the LPC Exec will approve the changes.
  • Contract Sub-group
  • Oakham Distance Selling Application - JLu advised that the LPC response to this application has been sent.
  • PNA - JLu expressed concerns with regards to Salim Issak saying there were supplementary statements to the PNA. The LPC was not informed of this and nothing mentioned on the PCT website.
  • Process - After discussion it was agreed to follow the process as per the flow chart that JLu set up.
  • Sponsorship - Forward all sponsorship contacts to RP. JLa noted that Andy Harding from Cheisi had expressed an interest in sponsoring the May meeting. JLa to forward his details to RP.
  • (Misc. DG requested that a register is set up of all Treasurer files, etc. that he holds).
  • Treasurers Report
  • DG circulated Budget Statements and Expenditures(as appended) and went through them. DG proposed that attendance allowance for committee members should be stopped, which would save £7,000. After a lengthy discussion DG proposed again that attendance allowance is not paid and review this again in September. Seconded by JLu. Votes; 9 For, 2 Abstained.
  • Financial Sub-group - It was agreed that a Financial Sub-group should be set up to discuss budget matters, i.e. individual claims for work, etc. DG, SH and Shenaz agreed to be on this sub-group.
  • Underpayments - DG advised that some members had been underpaid for the last meeting and that this has been rectified.
  • Change of Signatories - DG suggested RP is signatory in place of DS.
  • Lloyds TSB Account - After discussion it was agreed to keep DG and DS as signatories for this account and review again.
  • Interim Secretary - John will finish his role as Interim Secretary at the end of April, but he will be happy to help out with any work. The Finance Subgroup to decide on payment.
/ All
All
JLa
Discussion regarding MECC
RA thought there was not need to make a big issue regarding entering patient details on the referral cards as consent is given through MUR's. NL proposed to say "We would like to be involved, but have reservations about confidentiality" and that we should ask them if they meet our confidentiality requirements.
8.0 / AOB:
  • Spirometers - It was noted that the LPCstill hold nine spirometer kits which were used for the COPD MURplus. It was agreed to keep hold of these for the time being. A discussion arose on the unused money in the MURplus account. The Governance subgroup committee to discuss this further. (RP to send doodle poll to set up initial meetings for the Governance Subgroup committee and the Finance Subgroup Committee).
  • Health Bus Event - Pfizer are holding a Health Bus event in Leicester on 20th & 21st May and have asked for a pharmacist to help out. RP advised that the same bus is coming to Northants and that she will speak to Pfizer regarding remuneration.
  • LPC Banner - It was noted that the logo on the LPC promotion banner needs to be changed to Leicestershire & Rutland LPC. JLa to enquire.
  • Newsletter - The contractors need to be informed that RP is the new secretary. It was agreed to put this on the LPC Newsletter (as well as Salim Issak's information) and send out by 1st May. Any suggested items for the newsletter to be forwarded to RP as soon as possible.
  • Health Living Pharmacies - Agenda item for next meeting.
  • Ketan Patel's Replacement - Two options were suggested.
Option 1 - Look at the two runner ups in the last election process and invite them to present at the next LPC meeting.
Option 2 - Send email to contractors requesting nominations.
  • It was noted that the Bowel Cancer Screening money had been returned
/ RP
JLa
All
Agenda
9.0 / Date of Next Meeting:
Monday20th May at 1.30pm
17.0 / LPC Confidential Session
None.
CLOSE

Amendments to Minutes (if any):

Signed as a true & proper record:

Approved by------Date ------

Neena Lakhani, Chair

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