ANNEXURE 2: ELECTION TIMETABLE
2014
No / Activity / Details / Duration (Guideline) / SRC dates / Faculty Council dates /1. / Publication of the Election Timetable / · University-wide
· Brief/ inform faculties / 21 July / 21 July
2. / Appoint Election Officers / By ED:DSA or nominee / n/a / 14 July / 14 July
3. / Determine and publish protocols and codes as required / Election Commission determination of values of campaign items / 21 July / 21 July
Question and Answers / 15 August / 15 August
Electronic Voting / 8 Sept / 15 August
Voter Education / 15 August / 15 August
Code of Conduct for Election Commission members / 21 July / 21 July
Code of Conduct for Election Officers / 21 July / 21 July
Code of Conduct for Election Assistants / 21 July / 21 July
Code of Conduct for Vote Counters and Observers / 15 August / 15 August
Procedures for constituting meetings / 15 August / 15 August
4. / Election Publicity / Advertising of key dates and election activities on all campuses / 21 July / 21 July
5. / Appointments by CEO or nominee / Election Assistants / n/a / 8 August / 8 August
Q&A chairpersons / 22 August / 8 August
6. / Decide and Publish number and location of voting stations / By Election Commission / 29 August / 8 August
7. / Information Sessions and workshops by the Election Operations Office
(Add further rows if required) / Sessions for potential candidates / 1 hour / 6,13,20 August / 23July and 30, 6 August
Campaign plan and budget info session / 1 hour / 7,14, 21 August / 24July and 31,7 August
Voter Info Sessions / 1 hour / 6,13,20 August / 23July and 30, 6 August
Election Assistant training / 3-6 hours / 5, 12 Sept / 8,15 August
Q&A Chairs training / 2-4 hours / 29 August / 15 August
8. / Opening of Nomination period by CEO / · Brief student advisors
Availability of forms:
· Nominations
· Candidate Support Team Registration
· Campaign Plan and Budget
· Code of Conduct declaration / 4 August / 28 July
9. / Close of Nomination period / Submission of forms (above) and:
· Digital photo
· Manifesto
· Logo/Slogan/Info
· CV
· Poster & pamphlet
designs / 22 August / 8 August
10. / Verification by Election Operations Office / · Office checks if all nominees and nominators are registered students
· CEO checks with USDT if nominees have sentences preventing student office / 25 August / 11 August
11. / Publish list of nominees / 27 August / 13 August
12. / Objection to nominations / 24 hours / 28 August (close) / 14 August (close)
13. / Validation of nominations by Election Commission / · Election Commission considers verification and objections
· Election Committee formally approves lists of nominations / 29 August / 15 August
14. / Candidates’ Workshop / 2-6 hours / 30August / 16 August
15. / Publish Campaign Plans and Budget / Election Operations Office to publish before campaigning starts / 22 Sept / 25 August
16. / Candidates allowed to view draft manifesto booklet before printing / 24 hours / 1 Sept / N/A
17. / Campaigning / Campaigning starts
Requirements
· Election Operations Office releases manifesto booklet
· Election Operations Office releases print media
· Candidates distribute print media and start on-line media / 10 days for SRC
5 days for FC / 8 September / 18 August
Campaigning ends / 19 September / 22 August
18. / Election Launch / Upper Campus, meridian / 1-2 hours / Monday 08/09 / 18 August
19. / Questions and Answer sessions / Residence, evening / Monday 08/09 / N/A
Campus, meridian / Tuesday 09/09 / 19 August
Residence, evening / Tuesday 09/09 / N/A
Campus, meridian / Wed. 10/09 / N/A
Residence, evening / Wed. 10/09 / N/A
Campus, meridian / Thurs.11/09 / N/A
Residence, evening / Thurs. 11/09 / N/A
Campus, meridian / Friday 12/09 / N/A
Residence, evening / Friday 12/09 / N/A
20. / Voting / Voting opens / 5 days for SRC
3days for FC / 15 September / 20 August
Voting closes / 19 September / 22 August
21. / Candidates’ campaign spending reports / · Candidates submit campaign expenditure and receipts / 19 September / 22 August
22. / Vote Counting / 20 September / 23 August
23. / Election Commission Campaign Spending Report / · Election Commission compiles and publishes a comprehensive Campaign Spending report, based on its analysis of information submitted by candidates / 22 September / 25 August
24. / Publish Provisional Results and percentage poll attained / 22 September / 25 August
25. / Objections to Campaign spending report and provisional results / Concurrent objection period / 24 hours / 23 September
(close) / 26 August (close)
26. / Declaration of Final results / 25 September / 27 August
27. / Other Reports / Complaints Summary Report
Election Commission Report, including recommendations
Election Operations Office report
28. / Constituting Meetings / SRC / On or before 9 October / n/a
Commerce / n/a / On or before 17 Sept
Engineering and Built Environment
Health Sciences
Humanities
Law
Science
Approved by the Election Commission
Date: 21 July 2014
Signed: Jacques Rousseau
Chairperson