Request for Prequalification
To be completed and returned in duplicate to BAPCO at the following address:
Postal Address Physical Address
For the attention of:For the attention of:
Manager of Procurement R&SManager of Procurement
The Bahrain Petroleum CompanyProcurement Building
P.O.Box 25555The Bahrain Petroleum Company
AwaliRefinery
Kingdom of BahrainKingdom of Bahrain
Office Tel: +973 17755708Office Tel: +973 17755708
Office Fax: +973 17755690Office Fax: +973 17755690
Vendor Name: .
INSTRUCTIONS
A)This pre-qualification is governed by the Law Regulating Government Tenders and Purchases, its Implementing Regulations and Tender Board’s Decisions.This prequalification document is in accordance with Articles 12 -31 of Decree No. 37 of 2002, the prequalification documents must be strictly adhered too.
B)As per Decision No 1 of 2014 of Tender Board, Kingdom of Bahrain, a non-refundablePrequalification Fee of BHD 25/- (or equivalent US Dollars) will be charged for issuance of the subject Request for Prequalification Form.
The Prequalification Fee can be Wire Transferred/ Cash Deposited in any of the following Bapco Bank Accounts and copy of deposit be attached with this Form:
National Bank of BahrainPO Box 106
Manama
Bahrain
Swift Code: NBOBBHBM
USD Account:
IBAN No: BH63 NBOB 0000 0048 0011 20
Bank A/C No: 0048 0011 20
BHD Account:
IBAN No: BH77 NBOB 0000 0094 0100 05
Bank A/C: 0094 0100 05 / Bank of Bahrain and Kuwait
PO Box 597
Manama
Bahrain
Swift Code: BBKUBHBM
USD Account:
IBAN NO: BH33 BBKU 0010 0000 0096 64
Bank A/C No: 10 0000 0096 64
BHD Account:
IBAN No: BH05 BBKU 0020 0000 0244 22
Bank A/C: 20 0000 0244 22
The questionnaire is divided into the following parts for ease of collating the information from Consultants, Suppliers, Manufacturers and Contractors as follows.
Part 1 - General Information: To be completed by all companies requesting prequalification.
Part 2- Contractors Only: Also to be completed by all contractors requesting prequalification.
Appendix: To be completed by all companies requesting prequalification.
N.B. To be completed by all companies requesting prequalification.
C)For any enquiries, you may contact
D)The bidders shall submit the prequalification documents in one original hard copy, two electronic copies (PDF format) and one additional copy of Tender Submission Form TB02.
PART 1 - GENERAL INFORMATION
Please note that responses contained in this document may be subject to audit
Please tick the box to indicate whether you are seeking prequalification as:
1) A ConsultantComplete Part 1 and Appendix.
2)A ManufacturerComplete Part 1 and Appendix.
3)A SupplierComplete Part 1 and Appendix.
4)A ContractorComplete Parts 1, 2 and Appendix
1.1Company Details
Name:Address:
Country:
Telephone Number:
Fax Number:
Email Address:
Please state website if applicable:
Describe services provided:
Describe services requiring pre-qualification:
Owners' Name(s): / Designation / % Holding
1.1Company Details (Cont’d.)
Directors: Name (s) / DesignationCompany Secretary
Date of Establishment:
1.2Please enclose copy of Commercial Registration Certificate and/or Memorandum of Association and Articles of Associations in Appendix A.
1.3Please attacha copy of any Registrations with Ministries, Public Utilities,
Companies etc. in Appendix B
1.4Please attach copies of all current insurances held (including GOSI if
applicable) in Appendix C (GOSI for local vendors only)
1.5Personnel authorised to sign on behalf of the company:
Name / Specimen Signature / Authority Level / Value BHD or US$Organisation And Management
1.6Do you have any ISO 9000 Certification?YES NO
If yes, please attacha copy of the certificate in Appendix D
1.7Do you have anyother externally recognised accreditation eg. QS9000?
YES NO
If yes, please attacha copy of the certificate in Appendix D
1.8Do you have a quality manager?YES NO
Name:Qualifications
Organisation And Management (Cont’d..)
1.9Do you have a Quality Control System?YES NO
If yes, please attachdetails in Appendix D
1.10Do you have any international affiliates or are you part of a J.V. (Joint
Venture) pertinent to the services offered?YES NO
If yes, please provide details on a separate sheet using the format detailed
below and place in Appendix E
Name / Address / Specialisation / J.V or Affiliate1.11Do you operate other divisions?YES NO
If yes, please provide details on a separate sheet using the format detailed
below and place in Appendix F
Division / Address / Annual Turnover / SpecialisationOrganisation Chart
1.12Do you have an Organisation Chart?YES NO
If yes, please attach chartin Appendix G
Financial
1.13Please provide copy of last 2 years detailed audited accounts including Balance Sheet, Profit & Loss etc. and banker’s reference -submit details inAppendix H
1.14Please advise name and address of your Auditors
1.15Please supply details of paid capital in Appendix H.
1.16Are your premises owned or leased? OWNED LEASED
1.17 Principal Bank (maybe contacted for reference)1.18 Principal Client List (maybe contacted for reference)
Information Technology
1.19Do you have an Information Technology Department? YES NO
If yes, please provide contact person.
Name / Job Title / Qualifications1.20Please detail software packages used:
1.21Do you have a computerised financial system?YES NO
If so please specify system used:1.22 When was this software last updated?
1.23Provide proof of Agency Registration.
Resources
Manpower
1.24Manpower availability:provide a list of all employees and their disciplines in Appendix J.
Company Facilities
1.25Provide details of company facilities, including manufacturing buildings,
testing areas, stores, warehouses, etc. in Appendix K
Company Facilities (cont’d.)
1.26Provide details of facility capabilities including material traceability, non-destructive testing (a testing reference list should be provided) etc. in Appendix K.
Major Plant & Equipment
1.27Please itemise all major plant and equipment. Please supply details on a
separate sheet using the format detailed below and place in Appendix L.
Type/ Description / Year/Model / Capacity / Service Interval / Last Service DateCompany Turnover & Projects Executed
1.28Total value of turnover from contracts executed over the last 3 years
Year / Turnover in BHD or US$1.29Pease detail the three largest value contracts per year undertaken over the
last three years
CurrentYear / Title & Type / Contract Period (Months) / Contract Value Underway
Previous
Year -1 / Title & Type / Client / Contract Period (months) / Contract Value
Previous
Year -2 / Title & Type / Client / Contract Period (months) / Contract Value
1.30Declaration
On behalf of We, declare that all information provided in this Prequalification Questionnaire is to the best of our knowledge true and complete, and confirm that we will immediately (within 3 days) inform The Bahrain Petroleum Company B.S.C. (Closed) of any change in the firm's circumstances affecting the above information.
Further, we authorize Bahrain Petroleum Company B.S.C. (Closed) to contact any of the references supplied in this pre-qualification document.
We also authorize Bapco representatives to conduct site visit(s) if required.
We also confirm a non-re-fundable Prequalification fee of Bahraini Dinars 25/- (equivalent US Dollars $ ______) have been Wire Transferred/ Cash Deposited vide Receipt No ______dated ______(copy attached).
Signed : Capacity : Date :
Name……………………………..
Company Stamp:PART 2 - CONTRACTORS ONLY
Bapco is currently looking for the Contractors meeting with minimum requirements essential to execute upcoming term contract projects as listed below:
- The contractors having worked ingeneral maintenance, overhaul, alteration or extension of existing buildings together with the construction, if required, of new buildings. Work including but not limited to;Civil, electrical, plumbing, structural welding, roofing, AC work, fencing, paving, etc.
- Locations of the works will be mainly within Awali, however works at the Jabel offices and the various installations in the ‘Bahrain Oil and Gas Field’ will also be required to be undertaken, whilst work at times will be on ‘LIVE’ plant, sites and facilities.
- Contractors MUST have minimum 5 years previous experience in building works in excess of BD2, 000,000.000suitable forspecifications in the Oil Industry or equivalent with specific experience working on live process plant, utility plant, timber frame construction, ‘gutch’ work construction, occupied offices/houses and Hospitals.
Note: Contractors must provide documentary evidence substantiating their claim of experience (i.e. Client letters of reference, copies of Purchase Orders / Agreements issued for the work).
- Contractors having documentary Proof that they are registered with the Ministry of Works under category Grade AA and Ministry of Housing under category Grade A respectively authorized as Building Contractors
- Must have a minimum qualified manpower resources of 150 such as Supervisors, Foreman with pickup, Carpenters, Masons, Painters, Plumbers, Trade Helpers etc.in their full time employment and sponsorship that meet with their trade skills and experience requirements. The availability of these resources shall be verified by Bapco, at its entire discretion, by conducting an audit visit to the bidder’s premises.
- Must have a valid Bahrainisation Certificate issued by the Ministry of Labour corresponding to the Commercial Registration Number as per the CR, and a copy of the same shall be submitted with the bid.
- Must be financially sound. Official Audited Financial Statements and Financial Reports for the past two years shall be submitted along with the bid
- Must fully comply with the safety standards of BAPCO as defined in “Guide to Safety 2001 Edition”. Bidder should have aminimum of two NEBOSH qualified and trained Safety Officers with previous work experience in the Oil & Gas Industry or equivalent and should be able to have a safety plan for execution of the job for which the tender to be submitted. A copy of the Bidder’s EHS Policy, Safety Manual and the Proposed Safety Plan for the subject work shall be submitted with the bid. Bapco, at its entire discretion, shall physically verify and ascertain the bidder’s compliance by conducting an audit visit to the bidder’s premises.
- Bidder’s workforce must have an acceptable level of skills in their respective trades and will require each worker to pass a trade test carried out by the Company. The Contractor must provide ongoing training and development for his/her trade tested workforce and the Company will carry out further trade testing as it deemed necessary to ensure that an acceptable improvement in the general skill level of the Contractor’s workforce is being maintained
2.1Do you have a personnel training and development schemeYES NO
Provide details of scheme by trade:2.2Please fill in the boxes below for the work requiring prequalification:
Total / Number Of Bahraini / % BahrainiManagement
Administration
Site Supervision
Skilled Site Staff
Unskilled Site Staff
Total
Key Personnel/Qualifications
2.3Please supply qualification of key personnel & years of experience using
the below headings in Appendix M.
Trade Type / Number of People / Qualification Type / Years ExperienceSupervisor
Quantity Surveyor
Builder/ Civil Engineer (EPP)
Project Coordinator
Foreman each with pickup as transport.
Safety Officers (NEBOSH)
Carpenter –Internal Joinery
Carpenter - External
Mason – General
Mason – Ceramic Tiles
Bitumen roof sheeting layer
Trades Helper
Painter - Domestic
Painter / Polisher
Scaffolder (below 4m)
Plumber
Welder (Bapco Coded)
Trades & Job Descriptions
2.4Supply list of trades and job descriptions for supervisory and technical
personnel as a separate attachment in Appendix N
Trade / No. Employed2.5Do you have or had planned maintenance programmes for the upkeep of plant and equipment? If yes please provide a detailed list with the below header in Appendix O
YES NO
Plant and Equipment / Program / Years of maintenanceResources - Safety
2.6Do you have dedicated full time Safety Officer(s)?YES NO
Name / Qualifications / Years Experience2.7Do you have Safety Procedures Manual?YES NO
If yes, please provide a copy in Appendix P
Date of Last Safety Procedures Review?2.8Do you maintain Accident Records?YES NO
2.9Please detail how you ensure employee awareness of Safety Policy /
Procedure
Provide details: (seminars, meetings, training etc)2.10Please itemise all safety instrumentation or equipment. Please supply details
on a separate sheet using the format detailed below in Appendix Q
Type Description / Date of Manufacturer / Capacity / Last Service DateFines and Breaches of Law
2.11Have you had any type fines or trade suspension imposed upon your organisaton by The Bahrain government or regulatory authorities. Please supply details
on a separate sheet using the format detailed below in Appendix S
YES NO
Type Of Penalty / Date of Penalty / Fine amount / Any court actionAPPENDIX
Appendices cover sheets are supplied and titled, please place all supporting documentation behind the relevant section.
Appendix / Documentation / EnclosedYes / No
A / Company Profile &Commercial Registration Certificate
B / Registration with Ministries etc
C / Current Insurances Held
D / Quality Certificate& Quality Control System
E / International Affiliates / Joint Ventures
F / Divisions
G / Organisation Chart
H / Audited Accounts
J / Manpower Availability
K / Company Facilities
L / Major Plant & Equipment
M / Key Personnel/Qualifications
N / Trades & Job Descriptions
O / Plant and Equipment Maintenance Record
P / Safety Procedures Manual
Q / Safety Equipment
R / Additional Supporting Documents
S / Fines and Breaches of Law
Appendix A
Company Profile &
Commercial Registration Certificate
Appendix B
Registration with Ministries etc
Appendix C
Current Insurances
Appendix D
Quality Certificate
Quality Control System
Appendix E
International Affiliates/Joint Ventures
Appendix F
Divisions
Appendix G
Organisation Chart
Appendix H
Published Accounts
Appendix J
Manpower Availability
Appendix K
Company Facilities
Appendix L
Major Plant & Equipment
Appendix M
Key Personnel/Qualifications
Appendix N
Trades & Job Descriptions
Appendix O
Plant Maintenance Record
Appendix P
Safety Procedures Manual
Appendix Q
Safety Equipment
AppendixR
Additional Supporting Documents
Appendix S
Fines and Breaches of Law
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Request For Pre-Qualification
Rev 2 2015