SUFFOLK COUNTY ATHLETIC ASSOCIATION
MINUTES OF THE ANNUAL GENERAL MEETING
Held in the Dove Room, Mid-Suffolk District Council Offices, Needham Market, Suffolk
Friday 13 February 2015
Members present: Terry Back, Robin Belsom, Ian Gooderham, Jennie Grimwood, Ron Wallwork, Karin Mead, Martyn Brophy, Odile Wladon, Richard Archer, Russell Leek, Mike Oakley, Bill Cox, Jean Cox, Tony Cheatham, Terry McEntee, Trevor Bunch, Joe Mower, Margaret Leek.
1Minutes of the AGM meeting held on 28 February 2014, were approved and signed as a true record.
2Matters arising: The £750 mentioned in the Treasurer's report has now been received.
Terry Back gave some amendments to the Fixtures that had been circulated with the AGM minutes:
The Woodbridge 10k is part of the Suffolk Grand Prix
JAFFA 5 is also part of the Suffolk Grand Prix
Hadleigh 10 is not part of the Suffolk Grand Prix
Turkey Trot is part of the Suffolk Grand Prix
Bury 5 is on 26 June 2015 and not 19 June 2015
- Apologies for absence: Received from Ricky Peacher, Jonathan Wilding, Paul Felton.
4.Hon Secretary’s Report: There was no report as the Association does not have an Hon Secretary.
- Hon Treasurer’s Report: This had been circulated together with the balance sheet. TC reported that one item shown in the accounts as being in the No 1 Account should be in the No 2 Account. The No 1 account stands at £9847.45p and has been audited. The No 1 account stands at £4539.79 and has not been audited. The No 1 Account shows a trading loss of just under £1000 but radios had been bought for £3000 (which is a one-off) so it is not as bad as it looks.
The report was proposed by Jennie Grimwood and seconded by Ron Wallwork.
6.Reports from Assistant Secretaries:
Road Running Report: This was circulated with the minutes and Terry Back had nothing further to add.
The report was proposed by Karin Mead and seconded by Ian Gooderham.
Track and Field: This was circulated with the minutes and TC had nothing further to add.
The report was proposed by Mike Oakley and seconded by Jean Cox.
Officials: This was circulated with the minutes. Mike Oakley informed the meeting that the course on 8 March will be a Field course as they are the only applicants.
Joe Mower reported on the Endurance side that 2014 has seen a few changes and we have now 46 Officials who are on the active list and 41 on the Non active list and the reason being, their DBS's have run out and NOT re-applied or not sent their one to UKA to it registered. As from 1 March 2015 UKA will make officials non active if their DBS is 6 months in arrears.
In October 2015, Officials who have not done the risk assessment course will also become non active and at the moment there are only 24 of the active Officials with this and on the non active list there are 5 who have done the risk assessment course.
From these figures it can be seen that the County Association is getting less Officials and also they are all getting older. So please encourage some younger ones to come along and get traded.
The report was proposed by Odile Wladon and seconded by Terry Back.
Sportshall/Coaching: Terry McEntee handed out his report for both these sections.
The cost of the coach for the Sportshall athletics was queried as to how this is funded.
Athletes and parents pay the same as those who are selected for the County for cross country and Track & Field, plus any surplus made from the Sportshall events.
The report was proposed by Terry Back and seconded by Odile Wladon.
7.Reports from Delegates:
CAU: Joe Mower reported that the CAU championships are at Cofton Park on 7 March and there is a full Suffolk Squad. The Track & Field championships are on the 2/3 August please not new date. Their AGM is 1 August 2015.
Eastern AA: The Hibberd Trophy meeting is on 6 September 2015 at Ipswich. The Track & Field championships are at Cambridge on 27 June 2015.
- Recommendation from the Treasurer that the Annual Fee for Club subscription should be increased to £50.
This was agreed by all those present.
9 Election of Officers:
PositionNomineeProposerSeconder
PresidentKarin Mead continues in this post for a further year.
ChairmanJoe MowerKarin MeadTony Cheatham
Hon Gen SecVacant
Hon TreasurerTony CheathamTerry BackTerry McEntee
Hon Min SecMargaret LeekJoe MowerOdile Wladon
Hon AuditorGlen SmithTony CheathamJoe Mower
Trophy SecJoe MowerTerry BackKarin Mead
Hon Track/Field SecTony CheathamJennie GrimwoodKarin Mead
Hon Cross Country SecPaul FeltonRon WallworkMike Oakley
Hon Road Running SecTerry BackBill CoxJean Cox
Hon Walking SecRon WallworkJennie GrimwoodTony Cheatham
Hon Officials SecT/FMike OakleyOdile WladonTony Cheatham
EndJoe MowerTerry BackMike Oakley
Hon Coaching SecTerry McEnteeOdile WladonRon Wallwork
Hon Sportshall SecTerry McEnteeOdile WladonRon Wallwork
Team Managers:
Track & Field
WomenKarin MeadJoe MowerMike Oakley
MaleRichard ArcherKarin MeadOdile Wladon
Cross Country
WomenKarin MeadJoe MowerMike Oakley
MaleMartyn BrophyKarin MeadOdile Wladon
Road Running
WomenVacant
MenVacant
Race WalkingRon WallworkJennie GrimwoodTony Cheatham
Representative of Suffolk SchoolsOdile Wladon
Sub Committees – Main Committee will appoint as necessary. Jean and Bill Cox, Trevor Bunch are happy to sit on the Cross Country sub committees.
Delegates to U.K. Counties Athletic UnionJoe Mower, Tony Cheatham
Delegates to Eastern Athletic AssociationJoe Mower
9.Election of Executive Committee
The Executive Committee for 2015 is Jonathan Wilding, Trevor Bunch, Bill Cox, Jean Cox, Ian Gooderham, Ricky Peacher, Robin Belsom, Jennie Grimwood, Tom Fairbrother.
The meeting closed at 8.10pm.