City Council Proceedings
The Canistota City Council met on Monday, February 6, 2017 at 7:00pm in the Canistota City Hall Community Room. City Council Members present: Mayor Justin Engbarth, Rich Becker, Joel Weidenbach, Brad Miller and Jessica Kerher. Others present: Maintenance Supervisor Darin Nugteren, Finance Officer, Kathy Townsend, and Brad Engbarth. Gabe Laber arrived at 7:10pm
Mayor Justin Engbarth called the meeting to order at 7:00pm.
Weidenbach motioned, seconded by Becker, to approve the agenda as presented, all voted yes, the motion carried.
Becker motioned, seconded by Miller to acknowledge the City received the wrong dates that were included in the first opt-out resolution. The dates were corrected; the resolution was reprinted on January 12 and January 19, 2017. All voted yes, the motion carried.
The minutes from the last regular council meeting were approved as corrected on a motion by Weidenbach, seconded by Kerher, all voted yes, the motion carried.
There was no one present on behalf of the Sheriff’s office. The Council reviewed the December, 2016 and January, 2017 written report received from the Sheriff’s Office. The Council requested the Sheriff’s Office continue to list the offenses when a ticket is issued. On a motion by Weidenbach, seconded by Miller, the reports were approved as presented.
Engbarth presented the report for the Canistota Fire Department. The Annual Beach Bash Fund raiser will be held on February 18th. The Fire Department would like to apply for a one day liquor license over Sport Days for the second annual Rodeo. All proceeds from the sale of beer at the rodeo will go to the Fire Department. The Fire Department would use the money to invest in a jaws of life for the rescue unit. It would be a very valuable asset for the community. The approximate cost is $12,000.00. Engbarth also discussed a stop sign that is down along with snow alert bulletins for snow removal on Main Street.
Gabe Laber presented an update on the Main Street Improvement Project. DENR & CDBG have signed off on the submitted plans, DOT should approve by the end of the week. Laber would like to advertise bids beginning February 16th. A special meeting in March may be needed to review and award a contract to the successful bidder. Sport Days, sidewalks, ADA accessibility, street lights and the width of Main St. were all discussed.
Laber and Engbarth left the meeting at 7:40pm.
Kerher and Nugteren presented the report for the Canistota Development Corporation. The Governor’s house is nearly completed with flooring and appliances installed on the Main floor. The home is for sale for $109,900.00; the group is discussing a twin home project in the future and also exploring options to promote Canistota and involve citizens in activities. The report was approved as presented on a motion by Weidenbach, seconded by Miller; all voted yes, the motion carried.
There was no one present for Citizen Concerns. Mayor Engbarth briefly discussed utility billings.
Nugteren presented the maintenance report for the month of January, there were calls concerning raccoons and possums, the new Payloader has arrived and Nugteren is appreciative of the upgraded machinery and technology.
Becker motioned, seconded by Miller to purchase two Elan City Radar Solar Pack speed signs for $2,500.00 each, all voted yes, the motion carried. On a motion by Becker, seconded by Miller, a proposal of $2,961.43 was approved for a new tin roof and door to be installed on the jail, all voted yes, the motion carried. Several options to utilize the jail were discussed with no action taken. Weidenbach motioned, seconded by Kerher to appoint the following members and terms to the Canistota Planning & Zoning Commission, Al Klinkhammer, Chairman, 2 year term; Cathee Bruinsma, Secretary, three year term; Donna Diede, four year term and Drew Heinzmann, a five year term. A fifth member may be added at a later date. Darin Nugteren is the Commission Administrator with Rich Becker the representative for the City Council, all voted yes, the motion carried. Nugteren has attended a mosquito certification class; signs at the ballpark have been repaired and replaced. The maintenance report was approved as presented on a motion by Miller, seconded by Becker, all voted yes, the motion carried.
A final invoice #6701 from Stockwell Engineers was discussed. The invoice is for mileage and professional services to complete the contract in place with Stockwell Engineers from the Phase 2 project.
The following bills were approved for payment as presented on a motion by Becker, seconded by Weidenbach, all voted yes, the motion carried.
Addy Disposal, $4,292.00; AmeriPride, Rugs for City Hall, $13.41; Anderson Publications, Proceedings & Notices, $402.49; Bill’s Sprinkler & Sod, Winterize Sprinklers, $175.00; Cadwell, Sanford, Deibert & Garry, Attorney Fees, $270.00; DGR, Professional Fees, $44,440.00; February Payroll, Streets, $1092.16; Water, $896.30; Clean Water, $896.29; FO, $349.65; First National Bank, Ash St. & Phase 2 CW & DW Loan Payment, $17,481.56; GoldenWest, Utilities, $372.64; KW Elec., Supplies & Labor, $280.51; Larry’s F & A, Battery, $117.00; Marc, Chemicals, $743.87; Marco, Copier Contract, $71.78; McCook County, Law Enforcement, $4,225.00; Merchants Bank, Payloader Down Payment, $70,000.00; Northwestern Energy, Utilities, $464.66; Poster Master, Box Rental, $92.00; Puthoff Repair, Parts, $45.64; RTC Pedal Pull, Deposit, $100.00; Rural Development, Water & Wastewater Loan, $2,074.85; Schmidt Country, Supplies, $82.78; SD Assn. of Towns & Townships, FO Bond, $304.00; SD Dept. of Revenue, Sales & Use Tax, $278.98; SD One Call, Locates, $19.95; Stockwell Engineers, #6701, Prof. Services, Phase 2 Final, $2,939.62; TM Rural Water, Water Purchased, $4,452.00; Total Stop, Supplies, $159.25; US Bank, Supplies, $1,036.96; Verizon Wireless, Cell Phone, $52.55; Xcel Energy, $2,357.26. Bills Paid since the last meeting, Anderson Publications, Proceedings, $255.10; GoldenWest, Utilities, $382.87; January Payroll, $5, 050.73; SDRS, Full Time Emp. 756.88; Security State Bank, Payroll Taxes, $1,704.02; Total Stop, Supplies, $60.11; US Bank, Supplies, $611.68.
The Finance Officer’s report was presented with a beginning balance of $882,417.01; with total receipts of $58,727.85, and total disbursements of $85,000.00, leaving a balance on hand, February 6, 2017 of $856,144.86.
Petitions for City Council can be picked up in the Finance Office; petitions are due back on February 24, 2017 by 5pm. The Finance Officer was instructed to advertise for a Pool Manager and Lifeguards for the 2017 swim season. Wages will be determined at a later date. A utility billing was discussed with no action taken. An increase in rates from Rural Water was discussed. The first reading of Supplemental Appropriations Ordinance #2017-01 was acknowledged. The Finance Officer’s report was approved on a motion by Weidenbach, seconded by Kerher, all voted yes, the motion carried.
Council Concerns:
Mayor Engbarth: The Lion’s Club would like to make a donation to the City for improvements to the bath house, several options were explored. The loan documentation for the Main Street Improvement Project is in place and the project is can moved forward, pending DOT approval. Emergency snow routes, especially on Main Street were discussed when over 2 inches of snow has fallen, per City Ordinance 7.0507. The Council discussed, with no action taken at this time, snow removal on City sidewalks along Main Street when the Main Street Improvement Project is completed. Options will be explored. A full time maintenance assistant was discussed. The Finance Officer was instructed to advertise the position until it is filled. Benefits will be determined at a later date.
Rich Becker had a concern about sidewalks not being cleared in a timely fashion after a snowfall. Ice buildup is also a concern.
Joel Weidenbach had no concerns
Brad Miller had no concerns
Jessica Kerher had no concerns.
Becker motioned, seconded by Kerher to enter into executive session for Personnel Matters at 10:05pm.
Executive session was declared over at 11:45pm and the Council convened in open session.
Kerher motioned, seconded by Miller to raise the pay of the Maintenance Supervisor and Finance Officer by $.25/hour, effective immediately; all voted yes, the motion carried.
Becker motioned to adjourn the meeting at 11:50pm, seconded by Kerher, all voted yes, the motion carried.
The next regular City Council meeting will be held on Monday, March 6, 2017 at 7pm in the Community Room of City Hall. All are welcome.
ATTEST:
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Justin Engbarth, Mayor, City of Canistota
SEAL
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Kathy J. Townsend, Finance Officer