The AFRICA GROUNDWATER NETWORK
FINANCIAL REPORT
2012
Dr Richard Owen
AGW-Net Manager
Harare
Zimbabwe
+263-4-481072 home
+263-772-239966 mobile
www.agwnet.org
Date: 14th December 2012.
Financial Report 2012
Cap-Net allocated $16,000- to AGW-Net for core funding for the year January to December 2012 under contract Ref. 010211/00075517 signed on 20 Feb 2012.
The funding for specific short courses is accounted for entirely separately outside the AGW-Net financial management system by the host institution that hosts each course. In 2012, AGW-Net hosted just one course in Lusaka, Zambia in April. The host institution for this course was WASAZA (Water and Sanitation Association of Zambia) and they have submitted accounts for this course.
The $16,000 CapNet core funds were allocated to the budget line items as shown in the table below. These funds are paid to the AGW-Net host institution, IWSD (Institute of Water and Sanitation Development, Harare) in three separate tranches as specified in the contract between IWSD and CapNet. At the time of the submission of this 2012 financial report, CapNet has paid two tranches of $6000- each to IWSD, and the third and final tranche of approximately $4000 will be paid based on the final 2012 invoice to be submitted by IWSD.
Table 1: CapNet budget support AGW-Net 2012 for core activities
according to contract 010211/00075517.
Network Development & Management ActivitiesActivity / Time / Unit cost / Total / Source of Funds
Honorarium network manager / Continuous / $600 pm / $7200 / CapNet core grant
Web Site Hosting (Black Square) / $200 / CapNet core grant
Communications – email / tel. / Monthly / $200 pm / $2400 / CapNet core grant
Office Hire / Monthly / $100 pm / $1200 / CapNet core grant
Admin Assistant / Monthly / $150 pm / $1800 / CapNet core grant
Attendance at partnership & visibility events / Ad hoc / $2400 / CapNet core grant
Host Fee / Annual / 5% / $800 / CapNet core grant
Total / $16,000
Disbursements made by CapNet to IWSD:
In 2012, dated AGW-Net invoices were submitted to IWSD as follows:
28th February $6000 – received by IWSD and $5700 paid to AGW-Net.
26th July $6000 – received by IWSD and $5700 paid to AGW-Net
Direct payments by CapNet to Black Square for Web Site Hosting.
Inv 006: R1026
Inv 007: R1026
Inv 008 & 009 R654-29
Total: R2706.54 =
Total $ $333-79
Total paid by CapNet to date: $12,333-79
Balance Due: $3666-21
The balance due is payable on submission of this 2012 annual financial report (this report). The invoice from AGWNet to IWSD dated 2nd January 2013 is shown below.
Invoice 3 (shown above) has been submitted to the Institute of Water and Sanitation (IWSD) and in turn IWSD will submit their Invoice to CapNet , retain their hosting fee ($200) and pay out the balance to AGW-Net.
Please note that in 2013, the contract between CapNet and AGW-Net will be managed by a different network manager, Prof. Tamiru Abiye, and a different host institution, the Water Research Commission of South Africa, will be the signatory to the contract.
The actual annual budget expenditure for AGW-Net in 2012 is shown in table 2 below.
AGW-Net budget: Actual expenditures with supporting receipts / invoices.
Budget Line / Service Provider / AmountNetwork Manager Honorarium @$600pm / Richard Owen. Invoice submitted. / $7200
Web Site Hosting / Black Square. Paid directly by CapNet1 – / $333.79
Internet / email / telephone2 / Includes telephone charges and internet service provider fees - receipts submitted. / $2400
Admin Assistance / $150 per month for 12 months. Receipt submitted. / $1800
Office Hire / Office hire at $100 per month. Receipt submitted. / $1200
Attendance at visibility events3 12 days @ $200 per day / Steering committee meeting (2 days); Africa water week (4 days); Capnet managers meeting (6 days). Invoice submitted. / $2266.21
Hosting Fee – IWSD / Invoice to be submitted by IWSD / $800
Total / $16,000-
Total Invoiced by directly AGWNet in 2012. / $333.79 not invoiced by AGWNet but paid directly by CapNet to Black Square for web hosting. / $15,666.21
1 CapNet agreed to pay Black Square web site hosting directly since they are based in South Africa and this is administratively easier than payment from IWSD. The Black Square charges were R2706-54 approx $333.79
2AGW-Net paid telephone accounts $1200 as well as internet service provided charges to ZOL, YoAfrica and PowerTel $1400 – total $2400- for the year
3 Budget item: Visibility Events budget line item has been used to cover the network managers professional time while away from his home base on network duties. Budget reduced to $2282- to make up for excess of $133.79 spent on web site hosting and newsletters.
Summary 2012:
2012 is the fourth year of AGW-Net operations.
The year was characterized by a modest rebound funding support from CapNet, but additional partner funding support remained difficult.
Support was received from the World Bank and IAH for a course in Lusaka, Zambia.
IGRAC established links with AGW-Net for the Global Groundwater Monitoring Project.
AGW-Net was represented at Africa Water Week in Cairo, Egypt. (May)
AGW-Net did held a steering committee meeting in Nairobi, Kenya. (April)
AGW-Net participated in the CapNet annual managers meeting.
Signed
Dr Richard Owen AGW-Net Network Manager.
Notes to Lucas Tlhagale for 2012 financial report.
Invoices submitted: (attached to the email)
INVOICE for Network Administration. $7200-
Web Hosting (paid directly by CapNet – check with Shirley) $333.79
J Murgham administrative support @ $150 / pm x 12 months. $1800
Sunrise Children Office rental @ $100pm x 12 $1200
Communications: Internet service providers (Zol, YoAfrica and Powertel)
telephone (TelOne and EcoNet) – several receipts submitted. $2400
Visibility Events attendance: 13 days @ $200/day (adjusted to fit budget) $2266.21
Admin Host Fee 5% – paid to IWSD: Receipts to be submitted by IWSD $800
Total for AGW-Net $16,000-