Pinnacle Port Community Association, Inc.
23223 Front Beach Road
Panama City Beach, FL 32413
Phone: (850)234-9994 X 201
Fax: (850)234-9625
Sunset RoomRental Agreement for Guests (non-owners)
Terms and Conditions: _____ (Initials)
- Each reservation must be made through the Pinnacle Port Business Office.
- The guest shall pay a non- refundable reservation fee of $100.00 for the use of the Sunset Room.
- The guests shall pay a refundable cleaning deposit of $200.00. This deposit shall be returned, provided the Sunset Room is left in an acceptably clean and ready to use condition. In the event of a cancellation is necessary and the facility is not used, the cleaning deposit shall be refunded.
- Depositshall be returned, provided the Sunset Room is left in an acceptably clean and ready to use condition. Otherwise, it is considered negligence of the guestsand does not comply withthe Terms and Conditions agreed upon in this document. Therefore, the cleaning deposit will not be refunded but,used by PPCA to return the room to an acceptably clean and ready to use condition on behalf of the guests. Cleaning services are not offered outside the scope of the above stated scenario.
- The Pinnacle Port staff shall inspect the Sunset Room as soon as practical, following the scheduled event, to insure it has been properly cleaned as well as,there are no damaged and/or missing property belonging to PPCA, Inc.
- The guests in this agreement agree to pay for the repairs and/or replacement of any assessed missing and/or damaged property belonging to PPCA, Inc. Ifit was determined, at the discretion of the General Manager,that the guest(s) is at fault. The assessments must be a direct or indirect result of an event attendee and must not be a direct or indirect result of a PPCA employee or any faulty property belonging to PPCA, Inc.
- In this case, the responsible person(s) will forfeit the $200.00 refundable cleaning deposit over to PPCA, Inc. It will be applied to the balance of the assessment. If the balance is below $200.00 the difference will not be refunded. If the balance is above$200.00 the overages will be billed to theguestsand must be paid prior to turning the facility over to Security and/or leaving the premises.
Terms and Conditions (Cont.): _____ (Initials)
- The Guest may use Pinnacle Port’s tables and chairs for no additional charge. Availability of a specific number of tables/chairs is not guaranteed. If a change from the original room set up is requested by Pinnacle Port staff, a set-up and break down fee of $75.00 will be charged.
- Pinnacle Port’s quiet hours are from 11:00 p.m. to 7:00 a.m. The maximum capacity comfortably is 75 occupants and any requests for events with more than 75 attendees will be denied.
- Sunset Room hours are from 7:00 a.m. to 11:00 p.m. Pinnacle Port Security strictly enforces the noise ordinance that takes effect daily from 11:00 p.m. to 7:00 a.m. All guests must be in compliance with the PPCA Policy Manual.
______
Payment Details
Non Refundable Reservation Fee: $ 100.00
Refundable Cleaning Deposit:$ 200.00
Total Payment for Reservation:$ 300.00
Make Checks Payable to: Pinnacle Port Community Association, Inc.
Mail Payments to:23223 Front Beach Road
Panama City Beach, FL 32413
** We will accept: personal or business checks, money orders and cashier’s checks
No Credit Cards or Debit Cards accepted.
Reservation Information
Date(s) ofEvent: Times: ______
# Attending Event: ______Type of Event: ______
Are any unit(s) or block of units needed
And would like to be contacted about details? Y or N (Circle One)
If already have reservations please list Unit #(s), if applicable______
Guest/Responsible Party Contact Info:
Please mail the cleaning deposit refund check to the following address:
Attention:________
____________
______
PrimaryPhone: Alt Phone: ______
Email:
I agree to the Terms and Conditions outlined in this agreement, as stated.
I agree to take full responsibility for the role of the Guest and/or Responsible Party as stated in the Terms and Conditions outlined in this agreement.
I agree that any information in this agreement, for purpose of this agreement that was provided by me, be true and exact statements, as to the best of my knowledge.
Printed Name of Guest and/or Responsible Party:
Signature ofGuest and/or Responsible Party: ______
Date: ______
For Pinnacle Port Community Association Staff Use Only
Total Amt. Rcvd: $ ______
Date Rcvd: ______
Check # ______
Deposit Refund Amt: $ ______
Qualify For Refund:Y or N
Refund Date Sent With Letter: ______
Printed Name of Staff Member:
Signature of Approval:______Date: ______
Assessment Details, if applicable/Notes/Special Instructions:
1 | Page