Discovery International Travel Award Form

Class of 2018

Read these intructions carefully as they describe the policies you must follow if you wish to receive funds from this award. Failure to adhere to these policies will prevent reimbursement.

There is a limited pool of funds for helping to defray costs of students' international travel expenses (airfare and housing) related to their Discovery project. We will also cover the cost of required vaccines. We DO NOT cover food or project expenses such as translators or drivers.

To be eligible for this funding, the majority of your time in Discovery must be spent out of the country. Short trips of 2-3 weeks will NOT be approved for funding.

The exact amount of the funding awarded for an individual student will depend on many factors, but will generally not exceed $3,000. Vaccine costs are outside this limit. To obtain funding, we ask you to submit a proposed budget request as early as possible but no later than 8 weeks prior to your departure. Only the budgeted items will be reimbursed - you will not be able to modify your request once it has been approved, although final costs may vary slightly (e.g. fluctuation in ticket prices).

Airline tickets MUST be booked through Sherice Allen-Henry () and an Emory approved travel agent. This enters you into the ISOS program which provides security and medical evacuation services. If you book your ticket yourself, the SOM will not reimburse you, per their policy on travel bookings.

If IRB approval is required for your project, we will not book your ticket until this is received from the Emory IRB and the international IRB, if required.

Housing and vaccine costs will be reimbursed after you return and you MUST HAVE DOCUMENTATION of your expenses or we will not be able to reimburse you. This is a university policy. Save your receipts!

Discovery Student Information: Date:

Student Name
E-mail
Contact number
US Emergency contact name
US Emergency contact #
Mentor Name
Mentor contact (email and phone)

Travel Information (if requesting):

Estimated cost of RT flight
Airline
Destination City
Destination Country
Destination Airport
Departure date
Return date

Housing Information (if requesting):

Estimated Cost of Housing
Hotel name or Private Residence Rental
Location
Estimated Days of Stay

Required Vaccines or Prophylactic Drugs (if requesting):

Vaccine / Approximate Cost if known

Please complete this form and save as a file named: First initial_last name_travelform.doc

For example: A_Smith_travelform.doc Send this file as an attachment to

with the subject line Travel Form.