Source: Compiled from Internet
Notice of the first Board Meeting of company with a complete agenda.
Indian National Publishing Company
1 College Street, Calcutta 13
Dated 1st January 2017
Notice:
This is to inform that the first meeting of the Board of Directors of the company will be held at its registered office at 1 College Street, Calcutta 13, on Friday 31stMarch 2017 at 3.P.M.
Your presence is solicited.
D. Roy
Director
Agenda:
1. Election of the Chairman.
2. Adoption of the Memorandum of Association, Articles of Association and Certificate of Incorporation of the Company.
3. Appointment of the first Directors of the Company.
4. Appointment of the Chairman of the Board.
5. Appointment of the Managing Director.
6. Appointment of the Secretary with retrospective effect.
7. Appointment of the Bankers of the Company and Auditors.
8. Fixation of the date of the next Board meeting.
9. Any other business.
Notice for an Annual General Meeting of Chinsurah Cooperative Credit Society
Chinsurah Cooperative Credit Society Ltd.
Regd. Office: 6 Netaji Subhas Road
P.O. Chinsurah, Dist. Hooghly, 712103
Notice
1st February 2017
Notice is hereby given that the 10th Annual General Meeting of the Society will be held on Friday 31stMarch 2017 at 3. P.M. at the registered office of the Secretary at 6 Netaji Subhas Rd, Chinsurah, to transact the following business.
S. N. Sen
Secretary
Agenda:
1. To confirm the proceedings of the last meeting.
2. To consider the adoption of the Secretary’s Report.
3. To consider the adoption of the Audited Accounts of the year ended 31st March 2017.
4. To consider the question of declaring dividend.
5. To elect the directors.
6. To adopt the budget for 2017-18.
7. To fix up the borrowing power of the Society.
8. To consider any other business with the permission of the Chair.
Notice of the Board meeting
Roychowdhury Chemicals Ltd.
Regd. Office, 10 Netaji Subhas Road
Calcutta 700 001
2nd February 2017
To
Mr.Mohan Kumar
Director
Address………………
Dear Sir,
The 11th meeting of the Board of Directors of Roychowdhury Chemicals Ltd. will be held at the Registered Office of the Company at 10 Netaji Subhas Rd. Calcutta 700001, on Friday, 31 March 2017 at 3 P.M.
Your presence is solicited.
Yours faithfully
Tapan Roychowdhury
Secretary
Agenda:
1. Confirmation of the minutes of the 10th Board Meeting.
2. Approval of share transfer.
3. Production of financial statements and declaration of interim dividend.
4. Consideration of opening a new branch at Bhubaneswar. –
5. Fixation of the date of the next Board Meeting.
6. Any other business with the permission of the Chair.
Notice of the Statutory Meeting of a Public Company
Raj and Raj Co. Ltd.
Regd. Office, 2 Netaji Subhas Road
Calcutta 700 001
1stFebruary 2017
Notice
Pursuant to Section 165 of the Companies Act, 1965, Notice is hereby given that the Statutory Meeting of the Company will be held at the Registered Office of the Company on Friday 31stMarch 2017 at 3 P.M.
A copy of the Statutory Report is annexed herewith.
By order of the Board
B. Das
Secretary
Agenda:
1. Consideration and adoption of the Statutory Report.
2. Inspection of the list of Members.
3. Discussion on any matter related to the formation of the company.
Note:
A member entitled to attend and vote is entitled to appoint a proxy to attend and vote in case of poll only instead of himself and the proxy need to be a member of the company.
A proxy form is attached herewith.
Minutes and Resolutions:
Minutes are the official records of the proceedings of a meeting. Minutes that are approved and signed is treated as an evidence in the court of law. For joint stock companies, it is compulsory to maintain the proceedings of every general meeting, board meeting and of committees. The main object of writing minutes is to record what was formally resolved or decided upon.
The writing-up of the minutes is the responsibility of the secretary. During the meeting he should take brief notes of the proceedings. Each important point should be carefully noted. After the meeting the minutes should be written-up in the minute book from the notes. All pages of the minute’s book should be numbered consecutively and, after confirmation, each page should be signed by the chairman.
It should be kept in mind that the minutes are not verbatim reports of the proceedings. In drafting minutes it is not necessary to record the discussions leading to a resolution. Minutes should be brief, factual and accurate. As far as possible, the exact wordings of the resolutions should be recorded.
The minutes should record the business in the following order:
1. The nature of each meeting should be mentioned.
2. The date, time and place at which the meeting is held must be mentioned.
3. The names of the presiding officer, members in attendance and the secretary should be mentioned.
4. The minutes of the last meeting be read, confirmed and signed by the chairman.
5. Each item in the minutes be numbered with a brief heading.
6. The minutes should be impersonal. Reported speech and passive voice are used in writing minutes.
7. Names of absentees and apologies for absences received.
8. Resolutions adopted with names of movers and seconders, manner of voting and results.
9. Usually the rough draft of the minutes is shown to the chairperson and, with his approval, the final draft is prepared.
Specimen Minutes:
Minutes of Delhi University Teachers’Association (DUTA)
The 10th Annual General Meeting of the All Bengal College Teachers’ Association was held in the University Institute Hall on 22ndFebruary 2017 at 2. P.M.
Chair:
The Chair was taken by Dr. S. K. Roy.
Minutes:
The minutes of the preceding of Annual General Meeting held on 4th January 2017 were read, approved and signed.
Annual Report:
The Secretary read out his report giving a brief survey of the year’s work. The adoption of the report was moved by Dr. S. Ghosh, seconded by M. Banerjee and carried unanimously.
Statement of Accounts and Treasurer’s Annual Report:
The Treasurer submitted his report along with the Income and Expenditure Statement for the year under review. The report was read out by the Treasurer, moved by the Secretary and seconded by Dr. S. N. Sen and carried unanimously.
Election of Office bearers for 2017-18
The following were duly proposed, seconded and elected as office bearers for the year 2017-2018
President—Dr. P. K. Roy
Proposed by Prof. S.N. Bose and seconded by B.K. Kundu. Secretary—Dr. S.N. Bhowmick
Proposed by Dr. R.K. Sen and seconded by Prof. P. Sengupta. Asst. Secretary—Dr. R.K. Mitra,
Proposed by Dr. U.K. Mullick and seconded by Prof. J. Sarkhel.
Treasurer—Dr. S.N. Basak
Proposed by Dr. S.K. Dhar and seconded by Dr. S.N. Ghatak.
Election of Executive Committee for 2017-18:
The following were duly proposed, seconded and elected as members of the Executive Committee for the year 2017-18: 1. Dr. S.N. Basak, 2. Dr. P.K. Bose., 3. Dr. S.N. Nandi, 4. Prof. S.K. Chakrabarty, 5. Prof. D.K. Roy, 6. Dr. R.K. Ghoshal, 7. Dr. B.C. Goswami.
Appointment of Auditor:
The appointment of Sri KamalGhosh, C.A., as auditor for 2017-18 was moved by Dr. S.K. Biswas, seconded by Dr. T.K. Bose and carried unanimously.
Rules for Teachers’ LTC Benefits- Appointment of Subcommittee:
That a subcommittee with three members and with the Secretary as convener be appointed to draft LTC Benefit Scheme to be submitted to the Govt. of Delhi.
The resolution was supported by Dr. S.P. Das, Dr. T.K. Ghosh and Dr. S.P. Chakraborty and carried unanimously.
The following were appointed the subcommittee and were directed to submit the draft scheme by 30 June.
Dr. B.K. Basu, Dr. T.K. Sen, Prof. D. Sinha Secretary (convenor).
Vote of thanks:
A vote of thanks to the Chairman was proposed by Prof. S. P. Ganguly, seconded by Dr. S.K. Nandi and carried unanimously. S. N. Maitra (Chairman)
Minutes of the First Board Meeting of a public company
Calcutta Silk Manufacturing Co.Ltd.
Regd.Office 2 RabindraSarani
Calcutta 700 0009
Minutes of the First Board Meeting of the Company held at the Registered office, at 2 RabindraSarani, Calcutta 700001, the 3rdJanuary, 2017 at 3. P.M.
President: Mr B.K. Sethi in the Chair
Mr. S.N. Dalmia, Director
Mr. B.K. Grewal, Director
Mr. D.S. Kotari, Director
Mr. S.K. Ghosh, Director
Minutes and Resolution:
1. Chairman of the Meeting:Mr. B.K. Sethi was elected to the Chair.
2. Memorandum, Articles of Association and Certificate of Incorporation:
The Memorandum of Association, the Articles of Association and the Certificate of Incorporation No Dated 10.11.97 were produced and adopted.
3. First Directors:
It was recorded that Mr. B.K. Sethi, Mr. S.N. Dalmia, Mr. B.K. Grewal, Mr. D.S. Kothari and Mr. S.K.Ghosh had been named in the Articles of Association of the company and appointed first Directors of the company and statutory particulars from the Directors were placed and read out.
4. Chairman of the Board:
Resolved that Mr. B.K. Sethi be and is hereby appointed Chairman of the Board.
5. Appointment of Managing Director:
Resolved that Mr. S.K. Ghosh be appointed the Managing Director of the company and the necessary approval be obtained from the Central Government.
6. Appointment of Secretary:
Mr. S. Ganguly was appointed the Secretary of the company with retrospective effect.
7. Appointment of Bankers:
Resolved that the State Bank of India, RabindraSarani Branch, be appointed Bankers of the company and Directors were authorised to operate the Bank Account jointly by any two of them.
8. Approval of Draft Prospectus:
The solicitors placed the Draft Prospectus which was approved.
9. Common Seal:
The Common Seal of the company was adopted.
10. Quorum:
Resolved that the quorum of the Board meeting be three.
11. Next Board Meeting:
The next Board Meeting was fixed on 4th March 1998, at 3. P.M.
12. Vote of Thanks:
The meeting ended with a vote of thanks to the Chair.
Calcutta 3rd January 1998 B.K. Sethi (Chairman)
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Minutes of the Statutory Meeting of a Public Company
Bloomfield Tea Co. Ltd.
Minutes of the proceedings of the Statutory Meeting of the Company held at its registered office at 4 B.B.D. Bag, Calcutta 700001 on Tuesday, the 24th February 2017 at 3. P.M.
Present: Mr. S. Agarwalla, Chariman
B.K. Sethi (Chairman)
Mr. B.K. Somani, Director
Mr. T.K. Ghosh, Director
Mr. D.K. Bhowmick, Director
and 100 other members whose names appear on the Attendance Register.
Minutes and Resolutions:
1. Chairman:
Mr. S. Agarwalla, Chairman of the Board, took the chair.
2. Statutory Report:
The Statutory Report dated 20.01.2017 copies of which were circulated to the members, were taken as read. The Chairman dealt with the questions raised by the members. On the motion of the Chairman and seconded by Mr. T. K. Ghosh, it was resolved that the statutory report is hereby approved.
3. Vote of Thanks:
The Chairman thanked the members and declared the meeting closed.
Dated 24 February 2017
S. Agarwalla (Chairman)
Minutes of the Annual General Meeting of a Club
Calcutta Club
Regd. Office: 1 Chowringhee Road
Calcutta 700 020
[Registered under the Societies Registration Act, 1961,
Registration No….]
Minutes of proceedings of the Sixth Annual General Meeting of the Club held at the Registered Office of the Club at 1 Chowringhee Rd. Calcutta 700020 on Saturday 1st March 2017 at 5 P.M.
Present: Mr. S.K. Biswas, President
Mr. K.K. Sengupta, Member, Managing Committee
Mr. B.K. Chakraborty, Member, Managing Committee
Mr. S.M. Khaitan, Member, Managing Committee
Mr. D.K. Dutta, Honorary General Secretary
and 50 other members whose names appear in attached sheet.
Minutes and Resolutions:
1. Chairman:
Mr. S.K. Biswas, President of the club, took the Chair.
2. Confirmation of the Minutes:
The Minutes of the 5th Annual General Meeting of the club held on 5th January 2017 and General Meeting held on February 20, 2017 were confirmed.
3. Secretary’s Report:
The Secretary placed the Annual General Report which was discussed and adopted unanimously.
4. Audited Accounts:
It was resolved, that the Audited Accounts, Balance Sheet and Auditor’s Report for the year ended 31.12. 2016 be and are hereby adopted.
5. Budget:
The Annual Budget for the year ending 31.12. 2017 was placed by the Secretary and adopted.
6. Election of the Members of the Managing Committee:
It was resolved that Mr. S.K. Biswas be elected President, Mr. N.N. Sanyal, the Vice-President, Mr. D.K. Dutta, the Honorary General Secretary, Mr. S. Mahanta, Treasurer and Mr. D.K. Kundu, Mr. R. Goswami and Mr. D. Das be elected members of the Managing Committee for the year unanimously.
7. Appointment of Sub-Committee:
On the motion of Mr. S.N. Mitra, the same being seconded by Mr. U.K. Mullik, it was resolved that the President be empowered to appoint Cultural Sub-Committees.
8. Appointment of Auditors:
It was resolved Mr. KamalGhosh, C.A., be and hereby appointed Auditor of the club on a remuneration of Rs. 50000 per annum.
9. Vote of thanks:
The meeting ended with a vote of thanks to the Chair.
D. K. Dutta S.K. Biswas
Honoorary General Secretary Chairman
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