A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WILL BE HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, APRIL 2, 2013 AT 10:00 A.M.
PRESENT: Mickey Thompson, member and Cheryl Cotner, member. Mr. Nash was not present.
OTHERS PRESENT: Joe Ham, Chris Gardner, Michael Hall, Dave Duggins, David Brewer,Police Chief Knight, Major Whitlow, Fire ChiefJuliot, David Hall, Amanda Deatherage, Mary Ann Prestigiacomo, Shirley Bairdand Vicki Glotzbach
Mr. Thompsoncalled the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
Item #1 - Susan Parr re: Brandon House Walkathon on April 14th
Ms. Parr was present to get their annual walkathon approved that they have done for the last 18 years. She presented a map of the walk to Major Whitlow. She said that it would be on Sunday, April 14th at 3:00 p.m. and will begin and end at Depauw Methodist Church on Vincennes Street across from New Albany High School.
Ms. Cotner moved to approve the Brandon House Walkathon on April 14th at 3:00 p.m., Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Item #2 - Nancy Anderson with Floyd County Physical Coalition re: Permission to use amphitheatre on September 28th
Ms. Anderson passed out information on the coalition. She said that it is made up of area organizations such as the YMCA, Floyd Memorial and schools. She stated that as a healthy community initiative, they would like to join the National Family Fitness Day on September 28th. She said that it has been going on for 17 years but this will be their first time joining in. She stated that they will be bringing in the Greenway 5K walk as part of this event. She also stated that there will be booths set up from different organizations in the community all under the umbrella of the Family Fitness Day.
Mr. Thompson asked if they were going to do the 5K at the same time.
Ms. Graf stated that the 5K would be at 9:00 a.m. and they would need closure of Water Street and the streets leading into Water Street.
Mr. Gardner stated that the amphitheatre is available and the city will have to be an additional insured on insurance.
Ms. Cotner moved to approve the use of the amphitheatre on September 28th for the Ohio River Greenway 5K in partnership with the Floyd County Psychical Coalition, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Item #3 - Jim Book re: Request to hold bike race event on June 9th, 2013 or July 28th, 2013
Mr. Book stated that he is with the Clarksville Schwinn Racing Team which is regulated by USA Cycling and he is responsible for hosting one race event per year. He passed out a proposal to hold the race in New Albany with a map of the route attached and said that there would be some street closures. He said that the races will begin at 9:00 a.m. and finish at 4:00 p.m. He said that they would like to host it either June 9th or July 28th.
Ms. Cotner asked which day he would prefer.
Mr. Book replied June 9th.
Ms. Cotner moved to take the request for the bike race under advisement until Mr. Thompson can look at the route, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Item #4 - Larry Hess with St. Anthony’s Church re: Banner request for May 13th, 2013 through May 27th, 2013
Ms. Glotzbach presented the banner request for Mr. Hess. She stated that the dates are available at the Spring & 8th location. She said that the banner is for their annual picnic.
Ms. Cotner moved to approve the banner request for St. Anthony’s Church Picnic from May 13th through May 27th, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Item #5 - Pastor Adrienne O’Neal re: Request use of the amphitheatre on Saturday, July 27th, 2013 for Unity Concert.
Pastor O’Neal stated that they would like to use the amphitheatre on July 27th for a Unity Concert. He passed out information on the concert. He also stated that they would have speakers and activities for the community. He would also like to have acandlelight vigil around 9:00 p.m.
Mr. Thompson asked if he knew how many people they are anticipating.
Pastor O’Neal replied that he is hoping for about 400 people.
Mr. Gardner stated that the amphitheatre is available. He also stated that the city does require proof of insurance with the city listed as additional insured.
Ms. Cotner moved to approve the use of the amphitheatre on Saturday, July 27th for the Unity Concert, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Item #6 - Cindy Ferree re: Banner request for Starlight Strawberry Festival April 29th, 2013 through May 13th, 2013
Ms. Glotzbach presented the banner request on behalf of Ms. Ferree. She explained that those dates are available for the Spring & 8th location.
Ms. Cotner moved to approve the banner request for the Starlight Strawberry Festival for April 29th through May 13th, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Item #7 - Joseph Greenwell with Danielle Dafler Gala re: Street closure request at Pearl and Bank St. on May 3rd, 2013 from 9:00 p.m. to 3:00 a.m.
Mr. Greenwell stated that they are doing a Celebrity Gala for charity on May 3rd from roughly 10:00 p.m. until 3:00 a.m. He said that they are bringing in several A-list celebrities and want to make it safe and because of the volume of people, they would like to do a temporary road closure on Market Street from Pearl Street to Bank Street.
Officer Kerbergstated that the closure would be directly in front of the Grand and they would also like to use the Farmer’s Market to park limos. He added that there will be no businesses open at that time so it shouldn’t affect any of the facilities there.
Mr. Thompson asked if they have spoken with all of the businesses downtown.
Mr. Greenwell stated that he has spoken with the restaurant next door and they are very supportive.
Police Chief Knight stated that she recommends closing the south lane only and if they see a problem then they will close both lanes if necessary.
Ms. Cotner stated that the event starts at 10:00 p.m. and asked what time they would need the closure.
Officer Kerbergreplied that 9:30 p.m. would be great.
Fire Chief Juliot asked if they are going to do a red carpet event where people will be standing out on the sidewalk taking pictures.
Mr. Greenwell replied yes, if the weather permits. He added that they will do it in the foyer of the Grand if the weather is bad.
Fire Chief Juliot stated that there have been events there in the past where exits were blocked and wanted to make sure that those exits are clear.
Mr. Greenwell stated that they have a professional crew and a lot of them will be off duty police officers so it will be well maintained.
Officer Kerberg stated that he will have officers at all of the exits to keep them clear.
Mr. Brewer stated that he could check with the businesses and if there is a problem he could bring it back to the board.
Ms. Cotner moved to approve the closure of the south lane of Market Street between Pearl Street and Bank Street on May 3rd, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Item #8 - IN-AWC re: Street Cut Permits at 2759 Briarwood Drive, Spring & Federal
Ms. Cotner moved to approvestreet cut permits at 2759 Briarwood Drive and Spring & Federal, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
COMMUNICATIONS – PUBLIC:
Mr. Hack stated that his son has a home on W. 9th Street between Ohio Street and Young Street. He said that on December 11th Mr. Coffey came before the board regarding his son’s property and he feels that there were a lot misstatements in that meeting that he would like to get straightened out. He stated that they are not connected to Jessie Elder and his son does not have drug people going in and out of his residence. He stated that he would like to work with Ms. Baird to straighten these problems out and come back before the board with a report. He also stated that he has spoken with the Building Commissioner and gotten permits because there were some improvements made on the property without permits. He said there was also a lot of stuff that has been removed.
Mr. Thompson stated that the board appreciates Mr. Hack dealing with those issues that need to be taken care of.
Mr. Stumler stated that he would like the 10ton weight limit sign at the top of Spring Street Hill moved further back so that the trucks will know that they can’t go down the hill before they get on the hill. He would like for more weight limit signs be placed around the city.
Mr. Thompsonstated that he would check into it.
Mr. Kuluzny stated that they would like a time extension on the lane closure on Spring Street for the Bicentennial Park sidewalk work.
Mr. Thompson thanked Mr. Kuluzny for letting the board know.
Mr. Close stated that he would like to get some churches involved with children this summer to clean up alleys and such. He also stated that Mr. Brewer told him that it would be very helpful for these groups to clean vacant lotsbefore the city mows them. He would also like to have some kind of a fair in the baseball park and have the police, fire and EMS present to talk about safety, drugs, etc. He thinks that would be educational and a good reward to the children for their hard work. He also stated that he is interested in starting a block watch.
Mr. Thompson told Mr. Close that he could contact the board to coordinate the cleanups after he gets his groups together. He also told him to get in touch with Kathy Wilkerson if he wants to set up something with the police and fire.
Mr. Hawkins stated that the street patch in front of his house is deteriorating and will potentially become a sizable pothole. He then asked what the intentions of the city are to address this surface defect.
Mr. Thompson said that he went out and looked at the patch in the westbound lane and didn’t see a problem with it.
Mr. Hawkins stated that he was talking about the patch in eastbound lane not the one in the westbound lane.
Mr. Thompson stated that he will take a look at the patch in the eastbound lane.
Mr. Hawkins then explained that if you stand in his house when a fully loaded dump truck or an eighteen wheeler drives over that depression in the street, you would feel the shaking and the shuttering on either floor of his home and would understand why he is concerned. He alsostated that 1308 E. Main Street was vacated and boarded up and now there are people living in the house. He asked if there had been any inspections done and formally documented to approve the house for habitability.
Mr. Brewer stated that he would have to check his records and that he would check the property.
Mr. Jenkins, Vectren was present to request a street cut at 722 W. Spring Street for valve maintenance.
Ms. Cotner moved to approve the street cut for 722 W. Spring Street, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
OLD BUSINESS:
Item #1 - Sidewalk and parking issues in the 1400 block of Charlestown Road
Item #2 - Parking on Charlestown Road in front of Tri-City Baptist Temple
Item #3 - Don Harshey re: Approval for motorcycle ride through the city on May 18th to celebrate Armed Forces Appreciation day.
Mr. Harshey stated that he rode the route with Major Whitlow and Mr. Thompson yesterday and they came to the conclusion that they want to limit parking on the route. He said that they want to put no parking signs up from 9:00 a.m. to 3:00 p.m. He said that the ride is approximately 20.1 miles. He said that he also wanted to see if the amphitheatre has been reserved that day by someone else.
Mr. Gardner stated that the amphitheatre is reserved for NA Road Racing that day.
Mr. Hall said that they were having a similar event with a band so Mr. Harshey might try to work with them on that.
Mr. Harshey stated that they want to make it an all day event and possibly have a temporary stage downtown on MarketStreet for a concert since the amphitheatre is booked.
Major Whitlow stated that if they want to set up a stage downtown then Mr. Harshey will have to contact Homeland Security for a permit.
Mr. Harshey stated that they wanted this to be an all day event and attract people to the downtown area.
Mr. Thompson stated that he and Major Whitlow do not have a problem with the course but the problem is with the amphitheatre already being reserved.
Mr. Harshey stated that this is also a Bicentennial Committee event and asked if their insurance would cover them.
Mr. Thompson stated that he would contact the Bicentennial Committee to find that out.
TABLED ITEMS:
COMMUNICATIONS - CITY OFFICIALS:
Mr. Duggins stated that the New Albany Exchange would like to put some dining tables on the sidewalk in front of their restaurant. He stated that the sidewalk has been increased so the availability is there to do that.
Mr. Thompson stated that they would have to submit a detailed drawing of where they want to place the tables and would have to meet the requirements of ADA and then the board could motion to approve the request.
Mr. Hall presented a copy of the contract with Pyrotechnic Display which is the company that does the fireworks for the July 4th celebration. He stated that the total cost is $11,000.00 and asked that the board approve it.
Mr. Thompson asked if there was a date set for the celebration.
Mr. Hall replied July 3rd.
Ms. Cotner moved to approve the Pyrotechnic Display contract, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
Chief Juliot asked that the board approve the municipal certificate for the lease of two vehicles. He said that the money was appropriated through the fire contract with the Horseshoe Foundation.
Ms. Cotner moved to approve the two leases for vehicles, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
BIDS:
CLAIMS:
APPROVAL OF MINUTES:
Ms. Cotner moved to approve the March 26, 2013 Regular Meeting Minutes, Mr. Thompson second, all voted in favor with the exception of Mr. Nash who was not present.
ADJOURN:
There being no further business before the board, the meeting adjourned at 10:55 a.m.
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Mickey Thompson Vicki Glotzbach, City Clerk
1 Board of Works
April 2, 2013
All meetings are recorded and on file with the City Clerk’s Office