BHARAT PETROLEUM CORPORATION LTD.
BHARAT PETROLEUM CORPORATION LIMITED
TENDER NO. URN/LPG/DPT: T/09-10/44
TENDER FOR PRESSURE TESTING / PAINTING / TRANSPORTATION OF OUR 14.2KG, 19KG &47.5Kg DPT LPG CYLINDERS GENERATED EX URAN LPGPLANT
TECHNICAL BID
To be submitted at the following address in sealed cover marked “Tender for Pressure Testing, Painting & Transportation of DPT LPG cylinders Ex – “URANLPGTERRITORY”
TERRITORY MANAGER, BHARAT PETROLEUM CORPN LTD,
URAN LPGBOTTLING PLANT, BEHIND M.S.E.B POWER PLANT
POST BOX NO 8, NAVGHARIND.AREA, URAN TALUKA,
RAIGADDISTRICTMAHARASHTRASTATE – 400 702
Please affix your rubber stamp and sign on each page and return to us along with all enclosures
Please quote rates in Schedule of Rates – Annexure XVI
CLOSING DUE DATE / TIME: 17.03.2010 UPTO 15.00 Hours
OPENING DUE DATE / TIME: 17.03.2010 AT 16.00 Hours
INDEX
Details / Page nos.Conditions of tender / Annexure I / 3– 5
Special Terms and Condition of Tender / Annexure II / 6 – 16
Scope of Work / Annexure III / 17 – 21
Special Instructions on Pr. Testing of Cylinders / Annexure IV / 22
Information regarding Tenderers / Annexure V / 23
Tenderers Credential Bio-data / Annexure VI / 24
Tenderers Bank Data Details / Annexure VII / 25
Test Certificate for Hydrotested LPG Cylinders / Annexure VIII / 26
Proforma of List of Cylinders – Pressure Tested / Annexure VIII-A / 27
Proforma of List of Rejected Cylinders / Annexure IX / 28
Proforma of Monthly Reconciliation statement / Annexure X / 29
Specifications of Trucks / Annexure XI / 30
Proforma of Bank Guarantee-EMD / Annexure XII / 31
Address of LPG Plant and various Locations / Annexure XIII / 32
PRICE BID (Schedule of Rates) / Annexure XIV / 33-38
INTEGRITY PACT / Annexure XV / 39- 44
Drawings / Annexure XVI / 45-57
ANNEXURE I
CONDITIONS OF TENDER
1)Offers are invited in a sealed envelope in two bid system – Technical Bid and Price Bid for Pressure Testing, Painting and Transportation of our 14.2 KG, 19 KG,47.5 Kg LPG DPT cylinders generated from Uran LPG plant .
2)The Pressure testing job is to be carried out as per present prevailing IS codes with latest amendments and as per our Conditions of Tender, Special Terms and Conditions of tender, Scope of Work etc., as detailed in the Technical Bid.
3)The tender for Pressure testing is not exclusive but inclusive of transportation, hence, a tenderer willing to do the Pressure testing job must also do the transportation job for that particular plant.
4)In case the tenderer is not willing to do the job of Pressure testing then the tenderer should point out the same on his Letter Head and enclose the same in the Technical Bid. In the Price Bid the tenderer should cancel the transportation rate in which he is not interested to do the job and should sign against the cancellation.
5)This tender should be submitted in two parts namely - Technical Bid & Price Bid.
a)TECHNICAL BID – Annexure I to Annexure XV with various drawings
b)PRICE BID – Annexure XVI
6)Tenderers should provide correct information all the required information asked for in the Technical Bid / Annexures and only the Authorised Signatory should sign on all the pages including drawings and affix the Company’s Seal on the Schedule of Rates page (Annexure XVI) and affix official seal on all the other pages from Annexure I to Annexure XV including all the drawings.
In case at a latter stage, if on cross checking, inspection etc., if it is found out that the information furnished by the tenderer is different / wrong / not matching with the information furnished in the Technical Bid / Annexures then the EMD submitted by the tender will be forfeited & the tenderer may be debarred for applying in the tender in future.
The Technical Bid (Annexure I to Annexure XV – with all the drawings) should be put in a separate cover together with required EMD. The cover should be marked “TECHNICAL BID”.
The Price Bid (Annexure XVI only) should be put in a separate cover. Please quote your lowest rate per cylinder for the job items in the “Schedule of Rates” in the Price bid attached. The cover should be marked “PRICE BID”.
The cover containing the Technical Bid & the cover containing the Price Bid should then be put in a separate cover and sent to the office address as indicated in this tender.
The Price Bid of the those bidders whose bids are technically acceptable will be opened in presence of the bidders and a separate intimation will be sent to all the bidders who are found technically acceptable advising date/time/place of opening of the Price Bid.
Please note that the tender/s received without quotation for transportation rate will not be considered.
7)The rates quoted should be firm and inclusive of all taxes, duties, etc. as explained in clauses 16, 17, 18, 19 of the “Special Terms and conditions of the Tender” enclosed as Annexure II. Revision in the rates of whatever nature will not be allowed during the tenure of the contract.
8)The contract will be valid for a period of two years from the date of awarding the contract. The contract can be extended for a further period of one more year, on the same rates & terms and conditions, on mutual consent, at the discretion of the Corporation.
9)The quantity of cylinders to be pressure tested during the tenure of 2 years shown is purely based on estimation and BPCL does not guarantee any minimum number of cylinders that will be given for pressure testing / to be pressure tested from any of the plant/s/locations. BPCL reserves the right to award the job to one or multiple parties at it sole discretion or withdraw the tender at any stage / altogether without assigning any reason.
10)The Corporation reserves the right to increase or decrease the tendered quantity or revise specifications, drawing, and designs of any or every item at any stage of work. The successful tenderer’s claim for compensation or damages on account of these shall not be entertained. Such deviations, if necessary, will be adjusted at the rates contained in the agreement by issuing variation order(s). In case it becomes necessary for the Company to temporarily suspend or postpone the work, partly or fully, due to unforeseen circumstances, the Corporation shall not be liable for payment of any compensation on account of resultant delays.
11)The estimated quantity for pressure testing of cylinders in UranLPGTerritory is as detailed below:
Name of LPG Plant Estimated generation of DPT Cyls for 2 years
14.2 KG19 KG47.5 kg
a)BPCL , URAN LPG PLANT800000 10000 500
Total 800000 10000 500
12)The tenderer shall be required to submit along with the “TECHNICAL BID” an earnest money deposit (EMD) of Rs. 1,00,000/- (Rs. One lakh only) in form of Demand Draft favoring “BHARAT PETROLEUM CORPN. LTD.,” payable at MUMBAI or a Bank Guarantee of Rs. 1, 00,000/= valid for six months as per format enclosed (Annexure XII) to be submitted along with the Technical Bid. The Demand Draft / Bank Guarantee should be drawn on a Nationalized Bank/Scheduled Banks (other than Cooperative Banks) only. Quotations received without EMD or with less EMD will not be considered.
13)The company reserves the right to appoint more than one Tenderer for the above said jobs or break / award the job as per its discretion. The company also reserves the right to accept / ignore any quotation in part or full before the award of job, or withdraw this tender altogether, at any stage, without assigning any reason.
14)The technical bid along-with Earnest Money Deposit (EMD) of Rs. 1,00,000/- as explained above together with price bid and all the tender documents including drawings, being sent to you should be returned to us duly signed on each page by an authorized signatory with official seal to reach office of the undersigned at the following address upto 1500 hrs of 17.03.2010. Quotations received after due date and time of tender will not be accepted.
15)The technical bids of the all the tenderer received shall be opened on 17.03.2010 @ 1600 hours in the office of Territory Manager ,Uran LPG plant at address as mentioned below
TERRITORY MANAGER,
BHARAT PETROLEUM CORPN LTD,
URAN LPGBOTTLING PLANT, BEHIND M.S.E.B POWER PLANT
POST BOX NO 8, NAVGHARIND. AREA, URAN TALUKA,
RAIGADDISTRICTMAHARASHTRASTATE – 400 702
PHONE NO: 27220184, 65162286
16)The authorized signatory shall be:
a)Proprietor in case of proprietary concern.
b)All the partners in case of partnership firm.
c)Director, in case of a limited Company, duly authorized by its board of Directors to sign.
17)If for any reason, the proprietor or all the partners or director as the case may be are unable to sign the document, the said document should be signed by the constituted attorney having full authority to sing the tender document and copy of such authority letter as also the power of attorney, in original, duly signed in the presence of a Notary public should be submitted with the tender.
18)The tenders should reach the following address before due date and time of the closing date of the tender mentioned herein before. Tenders/Quotations received after due date and time of tender will not be accepted.
TERRITORY MANAGER, BHARAT PETROLEUM CORPN LTD,
URAN LPGBOTTLING PLANT, BEHIND M.S.E.B POWER PLANT
POST BOX NO 8, NAVGHARIND. AREA, URAN TALUKA,
RAIGADDISTRICTMAHARASHTRASTATE – 400 702
PHONE NO: 27220184, 65162286
ANNEXURE II
Special Terms and Conditions of the Tender
1)Tenderer should furnish evidence to the effect that the tenderer’s facilities for statutory pressure testing of LPG cylinders & degassing are approved by CCOE & are valid as of date. Tenderer not having the requisite valid CCOE license as on date of the tender shall not be considered for the said job.
2)Tenderer should submit the proof that they have a qualified Mechanical Engineer in their permanent employment for certifying the statutory pressure tested cylinders.
3)Tenderers should provide correct information & all the required information asked for in the Technical Bid / Annexures and only the Authorised Signatory should sign on all the pages including drawings and affix the Company’s Seal on the Schedule of Rates page (Annexure XVI) and affix official seal on all the other pages from Annexure I to Annexure XV including all the drawings.
In case at a latter stage, if on cross checking, inspection etc., if it is found out that the information furnished by the tenderer is different / wrong / not matching with the information furnished in the Technical Bid / Annexures then the EMD submitted by the tender will be forfeited & the tenderer may be debarred for applying in the tender in future.
The Technical Bid (Annexure I to Annexure XV – with all the drawings) should be put in a separate cover together with required EMD. The cover should be marked “TECHNICAL BID”.
The Price Bid (Annexure XVI only) should be put in a separate cover. Please quote your lowest rate per cylinder for the job items in the “Schedule of Rates” in the Price bid attached. The cover should be marked “PRICE BID”.
The cover containing the Technical Bid & the cover containing the Price Bid should then be put in a separate cover and sent to the office address as indicated in this tender.
The price bid of the those bidders whose bids are technically acceptable will be opened in presence of the bidders and a separate intimation will be sent to all the bidders who are found technically acceptable advising date/time/place of opening of the price bid.
4)Tenderers should fill in all the information pertaining to them in the format given in (Annexure – V, VI & VII).
5)Tenderer should submit correct address/telephone numbers of the registered office, corporate office, factory address with the name of the person-in-charge/responsible for the subject job, correspondence address and name and the designation of the Authorised Signatory with his power of attorney, name of the Directors with their designations, names of the partners, active partners, sleeping partners, their shares and name of the partner sponsored to deal with BPCL and power of attorney in his favour etc. and any other relevant information etc.
6)Tenderer have compulsorily to furnish the permanent income tax account number of the company and/or the proprietor/partner & also income tax clearance certificate / or income tax return filed for the previous 2 financial years.
7)Tenderer should have past experience in the job of pressure testing & should submit the proof of past experience to this effect.
8)Tenderer should give the correct details with proofs wherever required regarding per month capacity of his pressure testing plant viz. Total capacity of Plant for Pr. Testing of Cyls., Number of Shifts Operated for the Job, Capacity already being utilized, (Cylinders/month), Spare Capacity available of the job proposed under this tender (Cylinder/ month) & future plans to increase the capacity etc.
Indicating wrong spare capacity will entail penal action as per clause 3 above and EMD submitted will be forfeited and/or any other action may be taken as deemed fit by the Corporation.
9)If you are in the business of Cylinder manufacturing, please give the details like cylinder manufacturing per month, capacity already being utilized per month.
10)You are also required to furnish an EMD of Rs. 1,00,000/- while submitting this tender. The EMD should be in the form of a Demand Draft payable at Mumbai or a Bank Guarantee valid for a period of six months for the same amount as per the format enclosed in (Annexure - XII). The Demand Draft / Bank Guarantee should be drawn on a Nationalized Bank / Scheduled Banks (other than Cooperative Banks) only. Tenders received without the requisite EMD as stated above shall be summarily rejected.
11)Cheques and / or request for adjustment against any pending dues/ bills will not be accepted as EMD. Any tender with such requests / Cheques shall be treated to have been received without EMD & shall be rejected.
12)EMD / Bank Guarantee will be forfeited if the tenderer :-
a)Modifies / withdraws the offer during the validity period of 180 days from the closing due date of the tender.
b)Refuses to sign the agreement after award of the work by the Corporation.
c)Provides wrong information in the Technical Bid.
13)In the case of unsuccessful tenderer, the EMD will be refunded to the party after the finalization of the tender. In case of successful tenderer(s) the EMD will be refunded only after the completion of all the formalities i.e. the submission of the Security Deposit, Insurance cover & signing of the Agreement etc. No Interest will be payable on the EMD.
14)Factory premises should be open to BPCL Officials for ‘On the spot surprise checking’ at any time during the tenure of the contract.
15)Please quote your lowest rates for the job of Pressure Testing / Painting, Rejection, & Transportation etc. per cylinder in the SCHEDULE OF RATES i.e. PRICE BID (Annexure XVI) attached. (Please note that no change and/or addition in the format of the Schedule of Rates are to be made. Changes and/or additions of any nature made will not be considered.
16)The Rates should be firm throughout the period of the contract, which should be inclusive of cost of all the materials, paint, labour, electricity, water, power equipments, tools/tackles, excise, customs, Sales Tax, VAT, work contract tax, service tax etc. all taxes levied by Local Bodies, State/Central Govt., duties, octroi, octroi surcharge, road / toll tax, loading, unloading at both ends etc., including Inspection/Certification charges etc. and any other charges etc. All materials are to be supplied by the tenderer unless otherwise advised. Revision in rates on account of increase in material cost or increase in cost of any nature etc. and /or increase in any of the taxes, service tax etc. or levy of any new taxes etc. of whatever nature will be not be allowed during the tenure of contract.
17)The rates quoted for transportation should be inclusive of Octroi, Octroi Surcharge, Octroi service charge, cost of fuel, tyres, tubes, lube oil, toll tax, all taxes levied by Local Bodies, State/Central Govt., duties and other levies applicable en-route, between the location/s allocated for pressure testing and your works as well as loading/unloading of cylinders at both the ends & including everything applicable in respect of transportation. Revision / Increase in rates - on account of any of these, or levy of any new taxes/octroi etc. or any increase of whatever nature will not be allowed during the tenure of contract.
18)All the rates quoted will remain firm during the tenure of the contract. No escalation of any nature will be permissible. Also, no reimbursement will be made for any new taxes, duties, levies etc. that may be introduced in future.
19)The rates quoted shall be valid for a period of 180 days from the closing date of the tender. Once the quotation is accepted, the rates quoted shall be firm till the entire work is completed in all respects. Escalation in the rates on any account will not be considered.
20)The cylinders for pressure testing may be awarded to a party based on the capacity available with them. However, in case the quantities are allocated, it will be tenderers responsibility to complete the entire quantity during the period of the contract or the extended period, as deemed fit by the Corporation, immaterial of the contractual period of two years mentioned in this tender. Failure to do so will entail penalty and/or any action as deemed fit by the Corporation. This clause to be read in conjunction with clause no. 43 appearing herein afterwards.