CLARIFICATIONS No. 1 to the QUESTIONS RECEIVED from PROSPECTIVE BIDDERS

CLARIFICATIONS No. 1 TO THE QUESTIONS RECEIVED FROM PROSPECTIVE BIDDERS

Date: 24 May 2017

Country: MYANMAR

Project: Ayeyarwady Integrated River Basin Management (AIRBM) Project

Credit No.: IDA 55590

Contract Title: Supply and Installation Support of Aids to Navigation

Reference No : G3.3

Clarifications: No. I, questions 1 to 21

Question 1:Reference ITB 1.1. If a buoy manufacturer cannot comply with all of the three Lots because the technical requirements of one Lot is quite high and the characteristics of his buoy sets are different than what is required, should he also tender for that specific Lot ?

Reply to Question 1: The main answer is the Bidder can bid on 1 Lot, 2 Lots, or 3 Lots, according to his preference. The bids will be evaluated for substantial responsiveness to the need but the basis for selection will depend on the technical Specifications in Section VII Schedule of Requirements. Even if the proposed product is still variant than the specification, the Bidder is encouraged to submit the proposal, and as stated above he can bid on any of the Lots, and on all Lots.

Question 2:Reference ITB 22.1. Can there be an extension in time of one month for bid preparation

Reply to Question 2: This project fits into a range of several highly sequential activities covering procurement of hydrographic survey equipment, training and hydrographic surveys and charting, procurement of survey vessels, navigation planning, and dynamic dredging. We can extend with two weeks. The Amendment of ITB 22.1 is issued with this clarification. The new deadline is 19 June, 2017, Time: 13:45 p.m..

Question 3:Reference Section VII. Schedule of Requirements, 1. List of Goods and Delivery Schedule for each Lot (Page 63, L1.6 and Page 100, L2.5 and Page 136, L3.4). Each lot calls for 2 Base Stations. If a Bidder is bidding for all 3 lots should they then propose 2 BaseStations or 6 Base Stations?

Reply to Question 3:

Please follow the requirements in the bidding documents.

Question 4:Reference Section VII. Schedule of Requirements(TSA5 on page 73, TSA1 on page 108, and TSA1on page 146). Does the net buoyancy stated include the radar reflector which is sealed inside the tower?

Reply to Question 4:

Confirmed.

Question 5:Reference Section VII. Schedule of Requirements(TSA15 on page 73, TSA15 on page 110, and TSA15on page 148). The specifications called for at least two mooring points on the buoy. For deployment are one or two mooring points used?

Reply to Question 5:

There can be several mooring points (positions) to compensate for the currents and to maintain the upright position, but only one mooring point is to be used at all times to allow for minimal exposure in the underwater part. Bridles are not allowed to minimize the risk of catching debris.

Question 6: Reference Section VII. Schedule of Requirements (TSA18 on page 75, TSA18 on page 110, and TSA17 on page 148). What is the required life span of the anodes?

Reply to Question 6:

Considering the fresh water conditions, the cathodic protection should last 5 years. It is essential that the anodes are easily replaced.

Question 7:Reference Section VII. Schedule of Requirements (RS E1(a) on page 124). There exist a very popular retroreflective marine tape used by the US Coast Guard. However, the operating temperature is only up to 38 deg C. Is this acceptable?

Reply to Question 7:

Temperatures in Myanmar and the Mandalay area often exceed 38 deg C. When attached to the surface of navigational aids the temperatures easily increase to much higher temperatures. The Client wishes to remain with the technical requirement of +49 deg C.

Question 8:Reference Section VII. Schedule of Requirements (TSC4 on page 157, TSC6 on page 158). Both the specifications are the same. Is this a duplicate? The Client would also like to clarify that two sets of independent server and systems is to be installed on the Port of Mandalay and in Bagan.

Reply to Question 8:

That is a duplicate so only TSC4 should be answered to. As mentioned on page 82, one set should come in the Port of Mandalay and the other one in Bagan.

Question 9:Reference Section VII. Schedule of Requirements (RS E1 on pages67, 103 and 140). The training sessions, include the handouts, will be in English. Do we have to translate them to Burmese? If so, can we include the translation cost in the bid?

Reply to Question 9:

All documents to be handed out or deliveredshould be in English.

Question 10:Reference Section VII. Schedule of Requirements (TSA2 on page 72, TSA4 on page 109, and for Lot 3). At TSA2, is indicated that the minimum thickness of the buoy should be 12mm. There exist buoys with a float filled with EPS (Expanded Polystyrene) foam, which also provides impact resistance and watertight integrity to the float buoyancy. With EPS foam it is technically recommended to reduce the wall thickness to 6.5mm minimum. Is this allowed?

Reply to Question 10:

The minimum thickness of the buoy should be 12mm.

Question 11:Reference Section VII. Schedule of Requirements, 1. List of Goods and Delivery Schedule (L1.9 on page 62, L2.8 on page 100, and L3.10 on page 137). Please confirm the quantity of swivels to be delivered.

Reply to Question 11:

The number of swivels per buoy is 2

Question 12:Reference ITB14.8. It is indicated that the “Place of Destination is Mandalay Port” and “Final Destination (Project Site)DWIR, Mandalay Regional Office…Myanmar”. The Incoterm (CIF, CIP, DAP, DDP…) according to Incoterms2010 is not stated clearly in the Instruction to Bidder.In the Bidding Forms, The Price Schedule (goods to be imported) includes 2 columns:

- CIP Prices

- Price for inland transportation and other services required to convey the goods to their finaldestination.

Please confirm the Incoterms to be used?

Reply to Question 12:

Please see the Amendment (Addendum 1) to the bidding documents.

Question 13: Reference ITB14.8. Please precise details of costs and expenses to be taken in charge by the contractorbetween CIP Terms (to Yangon Port) and Final Destination Port.Upon delivery of all the items at the final destination. Who will be responsible forunloading / un-stuffing of the items from the 20 foot and 40 foot containers ?

Reply to Question 13:

Please refer to Section IX - SCC 25.1.

Question 14: Reference GCC 17.3. It is indicated that “The Client has obtained an exemption from payment of Income Tax on fees toconsultants and exemption on Import Duties for any goods procured from overseas for the Project into theClient’s country as per the Order Letter No. 14/168/AaPhaYa (6/2016), dated 7 July 2016, issued by theCabinet of the Government of Union of Myanmar.” Please confirm that no customs duties should be paid?

Reply to set of Questions 14:

Based on the exemption letter provided, duties on imports and exports (i.e. custom duties) are exempted.

Question 15:Reference ITB14.8, and RS1 on pages 67, 103, and 140. At the final destination, are they ample space and a space workshop to facilitate theassembly of the equipment?

Reply to Question 15: The available warehouse/workshop space is 400 sqm and there is enough space for assembling the buoys.

Question 16:Reference Section VII. Schedule of Requirements, Technical Specifications for the buoy Moorings on pages 86, 120, and 162). To dimension the sinkers, please confirm the mooring depths and type of sea bottom (sand, rock, mud)?

Reply to Question 16: The depths at Chart Datum range between 1.5 to 6m. During the monsoon season the water levels can increase with 6 to 10m depending on the location. It is expected that close to 40% of the buoys may be relocated every year to follow the changing navigation channel so depths will change but will stay within the above ranges. The nature of the river bed is sand and in some cases silt.

Question 17: Reference Section VII. Schedule of Requirements, Technical Specifications for the buoys (L1.3, Isolated Danger Markon page 65). The picture shows a buoy that is cylindrical in shapewith horizontal stripes. However, the description says that the buoy is spherical with verticalstripes. Please advise if the picture or the table is correct.

Reply to Question 17: On page 65, the text should read “Red and black horizontal stripes” in line with the above drawing, as stated in Addendum 1. Also to be in line with the drawing the shape should be Cylindrical.

Question 18: Reference Section VII. Schedule of Requirements, (on page 73, TSA3 (a) & (b) and on page 109, TSA5 (a) & (b) and on page 147, TSA6 (a) & (b)). Doesthe range of 6NM in the day and 3NM in the night refer to the geographical range ?

Reply to Question 18: These are geographical ranges. It is indicated in the footnote on that page: “Visual Range assumes that the observer is 3m above the water level in clear weather with calm river and an optimal visibility of 10 nautical miles. It is also assumed that there are no background features to delineate the buoy”.

Question 19:Reference Section VII. Schedule of Requirements, Technical Specifications for the buoys, Mid Fairway or Safe Water Buoy on Page 101). The picture shows a buoy that iscylindrical in shape for the buoy body. However, the description says that the buoy is spherical.Please advise if the picture or the table is correct.

Reply to Question 19: The buoy should be pillar to provide a clear distinction with the lateral buoys which are cylindrical and conical.

Question 20: Reference Section III. Evaluation and Qualification Criteria 3.1 (a) (iii), for all of the three lots , lot 1 to lot3, and Section VII. Schedule of Requirements, RS 1 on pages 67, 103, and 140. The bid document mentioned that required experience appear as 7 years for all of the three lots.Cross reference to Section VII.1 , Section VII.2 , Section VII.3 , RS.1 Training and installation , table position and work experience; 1. General , it all mentioned that " at least 10 years proven experience in designing , installation and maintenance of aids to Navigation. Which experience years should we follow.

Reply to Question 20: Under the Evaluation and Qualification Criteria in Section III the Bidder will need to demonstrate his Experience and Technical Capacity by furnishing documentary evidence as stated in pages 37 and 38. It is required that the Bidder meets these criteria. Under the Technical Requirements in Section VII, Schedule of Requirements, the Bidder will need to show compliance related to the experience of the Expert who would come to assist in installing the buoys, and in providing training.

Question 21: Reference Section VII. Schedule of Requirements, TA B1 on page 78. Kindly suggest to us also for the light divergence of the lantern which vertical divergence we should follow according to IALA 1065.

Reply to Question 21: The requirements for light divergence are stated in TA B1 on page 78.