REGULAR STATED SESSION
GILMER CITY COUNCIL
TUESDAY, JUNE 13th, 2017, 5:15 P.M.
COUNCIL CHAMBERS, CITY HALL
110 BUFFALO, GILMER, TEXAS
COUNCIL PRESENT: MAYOR TIM MARSHALL
MAYOR PRO-TEM WILLIAM HORNSBY, DISTRICT 1
COUNCILMAN BRIAN WILLIAMS, DISTRICT 3
COUNCILMEMBER BRENDA JEFFERY, DISTRICT 4
COUNCILMAN MICHAEL CHEVALIER, AT-LARGE
COUNCILMAN JAROM TEFTELLER, AT-LARGE
COUNCIL ABSENT: COUNCILMAN MARTY JORDAN, DISTRICT 2
STAFF PRESENT: GREG HUTSON, CITY MANAGER
MIKE MARTIN, CITY ATTORNEY
KATHY D. HOOVER, CITY SECRETARY
GLENNA WILLIAMS, DIRECTOR OF FINANCE
BRIAN RODGERS, PUBLIC WORKS DIRECTOR
LISA LONG, CIVIC CENTER MANAGER
AARON BRADLEY, GILMER POLICE DEPARTMENT
OTHERS PRESENT: PHILLIP WILLIAMS, THE GILMER MIRROR
JAMES STILL
HUEY MITCHELL
H.B. WINKELLER
SANDY COPPEDGE
JARED HARTY
EDDIE TURNER
W.T. TURNER
1. CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
Mayor Marshall opened the meeting at 5:15 p.m. Following a moment of silence, Councilman Brian Williams led the Pledge of Allegiance.
2. CITIZEN COMMENTS
No citizen comments were received.
3. CONSENT AGENDA
a. Consider approval of City Council minutes from May 23, 2017
b. Consider approval of Gilmer Police Department Report for May, 2017
c. Consider approval of Gilmer Fire Department Report for May, 2017
d. Consider approval of Code Enforcement Report for May, 2017
e. Consider approval of Expense Report
f. Consider approval of Sales Tax Report for June, 2017
Councilman William Hornsby made a motion to approve all the consent agenda items with a second by Councilman Brian Williams and a vote of 6/0 for approval.
4. CONSIDER AND ACT ON ACCEPTING BIDS RECEIVED AND AWARDING CONTRACT FOR HECK LEE LIFT STATION, FORCE MAIN AND SANITARY SEWER AND MATTERS RELATED THERETO
The City received four (4) bids for the Heck Lee Lift Station project: C.D. Thomas Utilities, LLC, Gilmer, TX, $448,275.68; AAA Sanitation, Tyler, TX, $477,045.66; Terry Black Construction, Alto, TX, $488,892.68; Capps Capco Construction, Tyler, TX, $504,552.68. Via letter, Engineer Stan Hayes, Hayes Engineering, Inc. recommended awarding the contract to the low bidder, C.D. Thomas Utilities, LLC, for their bid in the amount of $448,275.68. Councilman Brian Williams made a motion to accept the bid of $448,275.68 from C.D. Thomas Utilities, LLC and award contract to same. Councilman William Hornsby seconded the motion and a vote of 6/0 for approval.
5. CONSIDER AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENT BETWEEN THE EAST TEXAS YAMBOREE ASSOCIATION AND THE CITY OF GILMER FOR USAGE OF THE GILMER CIVIC CENTER AND MATTERS RELATED THERETO
Under this agreement, the East Texas Yamboree Association agrees to pay the City of Gilmer $5,000.00 per year due on the first of October every year for ten (10) years beginning October 1, 2017. The Association also agrees to pay the electric bill for the Gilmer Civic Center for the month of October. In addition, the Association will purchase a new computer server / software, new sound rack & sound board, and new speakers for the stage. Councilman William Hornsby made a motion authorizing the City Manager to sign the agreement with a second by Councilmember Brenda Jeffery and a vote of 6/0 for approval.
6. CONSIDER AUTHORIZING THE CITY MANAGER TO SIGN TEXAS MUNICIPAL LEAGUE (TML) MULTISTATE INTERGOVERNMENTAL EMPLOYEE BENEFITS POOL RERATE NOTICE AND BENEFIT VERIFICATION FORM
This is a yearly verification form for the City’s medical insurance. This year’s rerate notice includes a 20% increase to our medical insurance. Following a discussion, Councilman William Hornsby made a motion authorizing the City Manager to sign the verification form with a second by Councilmember Brenda Jeffery and a vote of 6/0 for approval.
7. CONSIDER AND ACT ON APPROVAL OF STREET CLOSURE FROM CORNER OF SCOTT AND CYPRESS TO CORNER OF ROBERTS AND SCOTT ON SATURDAY, SEPTEMBER 30, 2017, 10:00 A.M.-1:00 P.M. FOR A CAR SHOW
This is a request from Councilmember Brenda Jeffery to close the corner of Scott and Cypress to the corner of Roberts and Scott on Saturday, September 30, 2017, 10:00 a.m. – 1:00 p.m. for a car show to be held at her residence. Councilman Jarom Tefteller made a motion to approve the street closure with a second by Councilman Brian Williams and a vote of 6/0 for approval.
8. CONSIDER DISCUSSION AND POSSIBLE ACTION TO APPROVE ORDINANCE NO. 17-022 AMENDING THE CITY BUDGET FOR THE CITY OF GILMER, TEXAS FOR THE ONE YEAR PERIOD BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017 TO REALLOCATE CONTINGENCY FUNDS FOR REPAIRS TO TRAILER MOUNTED SEWER JET RODDER
Councilman Jarom Tefteller made a motion to approve Ordinance No. 17-022 with a second by Councilman William Hornsby and a vote of 6/0 for approval.
*See Budget Amendment #416
9. CONSIDER DISCUSSION AND POSSIBLE ACTION TO APPROVE ORDINANCE NO. 17-023 AMENDING THE CITY BUDGET FOR THE CITY OF GILMER, TEXAS FOR THE ONE YEAR PERIOD BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017 TO RECORD AUCTION PROCEEDS AND ALLOCATION OF EXPENDITURES
Councilman Brian Williams made a motion to approve Ordinance No. 17-023 with a second by Councilman Michael Chevalier and a vote of 6/0 for approval.
*See Budget Amendment #417
11. CONSIDER AN EXECUTIVE SESSION UNDER ARTICLE NUMBER(S) §551.071 CONSULTATION WITH CITY ATTORNEY – CONTEMPLATED LITIGATION, §551.072 DELIBERATION REGARDING REAL PROPERTY, AND §551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATION
Councilman William Hornsby made a motion to enter into executive session with a second by Councilmember Brenda Jeffery and a vote of 6/0 for approval. Time entered into executive session 5:37 p.m. Councilman William Hornsby made a motion to enter into regular session with a second by Councilmember Brenda Jeffery and a vote of 6/0 for approval. Time entered into regular session 6:42 p.m.
12. CONSIDER DISCUSSION AND POSSIBLE ACTION RELATED TO REAL PROPERTY ACQUISITION(S) (SEE ITEM #11)
Mayor Tim Marshall made a motion authorizing City Manager Greg Hutson to write a letter of support from the City Council to Texasta in favor of tax abatement for the company if they expand their operations in Gilmer. Councilman Brian Williams seconded the motion and a vote of 6/0 for approval.
Councilman William Hornsby made a motion to authorize the Mayor to sign the following documents in relation to construction of the new Heck Lee lift station: a. Special Warranty Deed to Advantage Properties. b. Permanent Access Easement Agreement with Advantage Properties. c. Permanent Easement Agreement “A” for Sewer with Advantage Properties. d. Permanent Easement Agreement “B” for Sewer with Advantage Properties. Mayor Tim Marshall seconded the motion and a vote of 6/0 for approval.
13. ADJOURN
Councilman Brian Williams made a motion to adjourn with a second by Councilman Michael Chevalier and a vote of 6/0 for approval.
Meeting adjourned: 6:45 p.m.
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Tim Marshall, Mayor
ATTEST:
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Kathy D. Hoover, City Secretary