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ST. MARGARET’S EPISCOPAL CHURCH

2012 VESTRY

MEETING MINUTES

DATE: May 24, 2012 / START TIME: 6:00 pm / ADJOURN TIME: 7:40 pm / CLERK: Al Eckert
VESTRY MEMBERS PRESENT: / Rev. Mary Vano, Diane Hobson, Alf Williams, Jay Bruno, Rod Toulson, Bob Joblin, Marolyn Ogden, Becky Mason, Gill Rogers
OTHERS PRESENT: / Alice Kunce
TOPICS / DISCUSSION/RECOMMENDATIONS/DECISIONS / ACTION PLAN(S)
With Projected
Completion Date(s) / RESPONSIBLE PARTY(IES)
1.Call to Order & Welcome / Rev. Mary Vano noted a quorum present and called the meeting to order. Mary opened the meeting with liturgy.
2.Action on Consent Agenda / The Consent Agenda is a packet of standard information, i.e. financials & minutes, and reports from the various teams. The agenda is provided to the Vestry in advance of the meeting to help expedite approval of regular business. This month’s agenda included minutes of the April Vestry meeting.
Mary Vano provided revisions to the minutes of the April Vestry meeting. Bob Joblinmotioned acceptance of the revised minutes, Diane Hobson seconded the motion and by voice vote the revised minutes were approved.
Bob Joblin motioned for approval of the Consent Agenda, seconded by Diane Hobson and by voice vote the Consent Agenda was approved.
3.Team Reports / Administrative/Finance - Al Eckert reported on the Administration/Finance Committee meeting on May 17, 2012. The monthly financial statements were reviewed and approved. It was noted on the financials that April pledge payments were slightly down.
Property Committee - Alf Williams reported that the doors have been repaired and replaced, ceiling tiles are to be installed and the parking lot pole lamps are to be repaired.
Ministry and Mission Committee - Diane Hobson reported that the Committee did not meet in May and the next meeting is scheduled for June7th.
Growth/Evangelism Team - Mary Vano reported the team did not meet in May.
4.Rector’s Report / Rector Report - Mary Vano reported that Jordan Miller and Richard McKay would be leading the youth ministry. Deb Silas Cooper has been approved by the Bishop to form a Parish Discernment Committee comprised equally of members of St. Margaret's and St. Mark's. Jordan Miller has also been approved by the Bishop to form a Parish Discernment Committee from St. Margaret's and St. Mark's and will meet in August.
Habitat for Humanity Report - Mary Vano reported that the goal of St. Margaret's in association with St. Mark's is to sponsor the construction of a Habitat for Humanity house. The financial goal to fund construction is $70,000 with a church goal of $35,000 to participate. Second Presbyterian agreed to donate $20,000, St. Mark's to donate $8,000-$10,000. St. Margaret's has been asked to participate and contribute funds. Mary Vano reported that St. Margaret's has received an unexpected gift of $1,500 as an undesignated donation with a goal of $3,000-$5,000 from every Episcopal Parish. Following the report, there was discussion by the Vestry as to possible funding options. Bob Joblin proposed the Outreach Team indicate what is needed and moved that $1,000 of the $1,500 gift be earmarked as a guarantee for the Outreach Team fund raising and that the remaining $500 be designated to the Giving to Grow campaign. Motion seconded by Diane Hobson. Discussion of the motion by the Vestry with suggestion that the $1,000 be designated as an advance to the Habitat Team and $500 to Giving to Grow. After discussion, Bob Joblin withdrew his motion. Alf Williams proposed giving Habitat $1,000 above what is raised by the Outreach Team. Gill Rogers moved that $1,000 be donated to the Habitat project subject to the fund raiser by the Outreach Team. Rod Toulson seconded the motion and by voice vote the motion was approved.
Mary Vano provided an updated report on the Giving to Grow campaign. St. Margaret's had received financial commitment for a TV in the youth room, area run in the downstairs reception area, new reception area chairs, TV stand, furniture for the upstairs hallway, and that new carpet had been selected for the upstairs area.
Mary Vano reported that there had been some interest in restarting the parish directory project and in a community garage sale. Upon discussion, no decision was made by Vestry.
Mary Vano reported that Maggie Young is proposing a fundraiser with church families with children to raise funds for playground equipment. No decision was made by the Vestry.
5.Guest Report / Alice Kunce reported on the Circle of Care program consisting of the prayer shawl ministry, the card ministry, the Christ Child Basket program and the Lay Eucharist Volunteers (LEV) program and Maggie's kitchen. Alice is requesting the Vestry publicize the church meal program in the church weekly update and to encourage people to accept the food when provided. Alice reported the card ministry is active. Alice stated that volunteers of the LEV are getting fatigued with participation in programs such as delivery of altar flowers to nursing homes. Volunteering is the issue as past volunteers attended the Community of Hope training. This commitment discourages volunteers for the LEV, but more volunteers are needed. Mary Vano indicated that the church can train lay visitors/volunteers without requiring Community of Hope training. Alice requested a Sunday morning class session to explain what LEV volunteers do. Gill Rogers agreed to incorporate into a Sunday morning class a presentation on LEV by Alice.
6.New Business / Al Eckert reported on the need for obtaining funding necessary for remodel and refurbish projects of the existing St. Margaret's building to meet current maintenance needs. The "Launching The Ark" capital campaign included the use of funds for existing building needs. A draft resolution was presented to the Vestry for approval of the designated use of $26,000 from capital campaign funds for upgrade and maintenance of the existing St. Margaret's building, including the monument sign, carpet, playground fencing, and tapestry hangings.
Mary Vano reported that $26,000 was approximately $3.7% of the capital campaign funds received to date. After discussion by the Vestry, Bob Joblin moved for approval of revisions to the Resolution specifically identifying the $26,000 as 3.7% of capital funds received to date and that use of these funds was in accordance with the intent of the "Launching the Ark" capital campaign. Gill Rogers seconded the motion and by voice vote of the Vestry the motion passed. Bob Joblin moved final approval of the revised Resolution by the Vestry. Diane Hobson seconded and by voice vote was approved by the Vestry.
Mary Vano reported on the status of mailing a letter to parish members who contributed to the capital campaign regarding the use of the $26,000 for existing building needs.
7.Old Business / Gill Rogers reported on the building use policy report was finalized and a draft would be distributed to the Vestry by email for review and comment and final vote.
Mary Vano provided updated call list to the Vestry workers and reported that t-shirts would be sold Sunday at $10 each.
8.Adjournment and Next Meeting / There being no further business, Mary Vano continued the liturgy and adjourned the meeting at 7:40 p.m. The next meeting of the Vestry was scheduled for 6:00 p.m., June 28, 2012.
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Diane Hobson, Senior WardenDate Reviewed