MiddlesexUnitedMethodistChurch

118N.MiddlesexRd.∙Carlisle,PA17013∙717-249-2449∙

ToHonorGodbymakingmore disciplesofJesusChristforthe transformationof the world.

ChurchAdministratorJobDescription

Time:25hours/week(additionalhourspossibledependingonworkloadupto5hours/month)

GeneralJobDescription:

TheChurchAdministratorworkswiththeleadpastortooverseetheadministrative needsofthechurch.Thisincludes,butisnotlimitedto,communication,membership,databasemanagement,calendaring,andsupportingtheworkoftheministryteamleaders.

MajorAreasofResponsibility:

1.Makingmoredisciples

a.Thechurchadministratorpositionsupportsthe largermissionofthechurchofmakingdisciples–transformingtheworld.Thismeansthatthequalifiedapplicantmusthaveapassionfor reachingnewpeople withtheloveofGod inJesusChrist.

b.Thispositionsupportsthemissionbyensuringclearinternalandexternalcommunicationthatmakesiteasierfor everyoneto dotheirministryandforthoseoutsidetoconnectwiththechurch.Insomecases, theadministratoristhefirstinteractionthat someoneoutsidethechurchhas.

2.SupportingtheLeadPastor

a.Itis essentialthatthequalifiedcandidatehaveacomplementaryworkingrelationshipwiththe leadpastor.

3.DevelopingVolunteers

a.EverystaffpersonatMiddlesexUMCisexpectedtohelpmembersofthechurchfindaplace toserve.Therearemultipleareaswithintheministryofthechurchadministratorthatmembersofthechurchcanjoinin ministry.This includes, butisnotlimitedto compilingbulletinsandnewsletters,basicdatabaseentry, andotherareasto bedevelopedbytheadministrator.

SpecificSkillsNeeded:

  • Computer:ProficiencyinMicrosoft Excel,Word,Publisher,Servant Keeper, Vanco (e-giving site) andabilitytolearnnewsoftwareasneedsarise.Experiencewithwebsitesandonlinecommunicationabigplus.
  • Highlyorganized and can multi task.
  • Abletobeself-directedandworkindependently, as well as working with others.

SpecificDuties:

1.Maintainsdesignatedoffice hoursandrespondsasreceptionist and administrator.

2.Overseesandadministersthechurchdatabase(ServantKeeper).

3.Attendsmonthlystaffmeetingsto ensureeffectivecommunicationacrosstheministriesofthechurch.

4.Preparesweeklyworshipbulletinsandannouncements.

5.Preparesofficialcorrespondence forthepastorandthechurch.

6.Coordinatesandpreparesmonthlynewsletter.

7.Coordinatesand maintainsthechurchcalendarandcoordinatesfacilityuse.

8.ActsasMembershipSecretary

a.KeepsMembershipRecordsupto dateaccordingtotheUnitedMethodist BookofDiscipline;maintainingrecordsintheelectronicdatabaseandpaperbooks.

b.HandlesallcorrespondenceforchangesinmembershipstatusbetweenMiddlesexUMCandotherchurches.

9.Workswiththefinancialsecretaryandpastortoenterfinancialdatainthedatabaseandpreparequarterlygivingstatements.

10.Coordinatespurchasing forvariousministriesofthechurch, office supplies and facilities.

11.Works with preschool director in coordinating and tracking preschoolpaymentsandenrollment.

12.Ensurescoordinationacrosswebsite,Facebook,,andprintcommunication uploads pictures and sermons to website.

13.Providesadministrativeandcommunicationsupportfortheministryteamleadersofthechurchastimeallows.

14.Creates and maintains yearly church directory.

15.Otherdutiesasassigned.