COMMISSIONERS COURT APRIL 2017 TERM
ON THIS THE 10th DAY OF APRIL 2017, BEING THE SECOND MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, AT THEDIMMIT COUNTY HISTORICAL COURTHOUSE, WITH MEMBERS PRESENT TO-WIT :
VISITORS SIGNED-IN: Richard Griffin Mary Perez Eric Olivarez Luciano Quintanilla Jose Calzada Andres Arambula Celina Rodriguez
Adrian Zamora Eloy F. Rodriguez, Sr. Daniel M. Gonzalez CarlosPereda Mary Sandoval
OTHER VISITORS:Dan Hejl Ken Coignet
> THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : >
1.A D M I N I S T R A T I V E
1.1CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGEOF ALLEGIANCE AND SALUTE TO THE TEXAS FLAG
1.4TESTIMONIAL OATH TO PRESENTERS
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am];County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the Record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag. Presenter(s) addressing the Court acknowledged the Testimonial Oath.
1.5PUBLIC COMMENT(s)
a)Mario Garcia-County Clerk, RE:--(recommend) NEXT AGENDA ITEM: County Government Day, May 3, 2017; issue early advisory to County Departments
b)Valerie Rubulcaba-Commsr. Pct. 4, RE:-- hosting 2nd Easter Egg Hunt, Asherton City Park, Saturday-April 15, starts
at 1:00 pm…Invitation to all
c)Alonso Carmona-Commsr. Pct. 2, RE:--report on Meeting w/Red Cross Rep (Sutton); to receive 300 Smoke Alarms to divide among the precincts and issue to residents “Free”—to receive more at next cycle
d)Juan Carmona-Commsr. Pct. 3, RE:-- 1) Policy for public use of the Big Wells Gym (deposit, schedule etc)…2) offer from Big Wells Pastor Ricky Salinas to volunteer his services to supervise the facility from 5pm to 9pm, the clean-up, lock-up
etc.; to issue key also for lighting switch…3) new Pct. 3 Big Wells building, i.e., original contract w/Joe Koch; will have to amend
and advertise for Bids
1.6APPROVED:MINUTES OF REGULAR MEETING – MARCH 27, 2017
MOTION:Mike UriegasSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting held on March 27, 2017 as presented.MOTION CARRIED.
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2.P E R S O N N E L & P O L I C Y
2.1APPROVAL OF BONDS
MOTION: Alonso CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
Bond(s) for Peace Officers/Sheriff Dept. :Andres Elizondo, Jose Alberto Diaz, County Auditor Carlos Peredaas presented .
MOTION CARRIED.
2.2APPROVED:MONTHLY REPORT – AG EXTENSION AGENT
MOTION: Mike UriegasSECOND: Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of March 2017 from Ag Agent Richard Griffin as presented.MOTION CARRIED.*attachment
2.3APPROVED:MONTHLY REPORT – COUNTY EVENT COORDINATOR
MOTION: Mike UriegasSECOND: Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of March 2017 from Rodeo Arena & Conference Center Event Coordinator Mary Perez as presented .
NOTED:-- 1) “Dia de Los Niños” event set for April 17…2) request from parents of CSHS Senior Class 2017 for use of half a ballroom for their Senior Breakfast for 116 class members, parents, family members. COURT ADVISORY: Yes and include use of kitchen facilities (by knowledgeable persons) MOTION CARRIED. *attachment
2.4TABLED:MONTHLY REPORT – CONSTABLE PCT. 1
[RE:--Constable is out of town attending Training Program ]
MOTION: Alonso CarmonaSECOND: Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item.MOTION CARRIED.
2.5APPROVED:MONTHLY REPORT – CONSTABLE PCT. 2
MOTION: Alonso CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of March 2017 from Constable Pct. 2 Andres Arambulaas presented. MOTION CARRIED. *attachment
2.6TABLED:MONTHLY REPORT – CONSTABLE PCT. 3
[RE:--Constable is out of town attending Training Program ]
MOTION: Juan CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item.MOTION CARRIED.
2.7TABLED:MONTHLY REPORT – CONSTABLE PCT. 4
[RE:--Constable back from Medical Leave; resumed duties first week in April ]
MOTION: Juan CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item.MOTION CARRIED.
2.8APPROVED:MONTHLY REPORT – MEDSHIELD AMBULANCE
MOTION: Alonso CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of March 2017 from Eric Olivarez for MedshieldAmbulance .
NOTED:--four(4) ambulances in good operationMOTION CARRIED.*attachment
2.9APPROVED:MONTHLY REPORT – ARCHITECTURA S.A., INC.
MOTION: Mike UriegasSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of March 2017 from Jose Calzadafor ARCHITECTURA S.A., INC., status of projects as presented.
NOTED:-- Projects : Asherton, Fire Station, Annex completion in May 2017 --- Courthouse wall spots w/plaster cracking; will inspect water spouts from rain gutters---City issues locating gas lines at Fire Station project
MOTION CARRIED.*attachment
2.10APPROVED: AUTHORIZE HEJL, LEE & ASSOCIATES – ADVERTISE AND BID FOR CATARINA WATER SYSTEM, ET AL
[RE:--Dan Hejl :this is the second half of the TCEQ grant project with a 14-day “round-the-clock” workschedule---NOTED: discussion on certifying county as TCEQ haulers ]
MOTION: Mike UriegasSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To AUTHORIZE Hejl, Lee & Associates (HLA) to coordinate w/staff to Advertise and BID for the Catarina Water System New Ground Storage Tank, Booster Pump Station, Disinfect System and Related Improvements as presented .
MOTION CARRIED.
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2.PERSONNEL & POLICY, contd.
2.11APPROVED: OPEN-CLOSE BIDS – CATARINA WATER SYSTEM EXISTING WATER WELL REHABILITATION PROJECT
[RE:--County Judge Francisco G. Ponce duly opened and read aloud the two(2) bids timely submitted :
1. ALSAY INC.(San Antonio)$ 191,502.60
2. McKINLEY DRILLING CO.(Pearsall)$ 214,752.00 ]
MOTION: Mike UriegasSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Opening and Closing of all BIDS for the Catarina Water System Existing Water Well Rehabilitation Project and designate the County Auditor Carlos Peredaand Dan Hejl(Hejl, Lee & Associates) to analyze bids for best recommendation Report .
MOTION CARRIED.*attachment(s)
2.12APPROVED:DECLARE “SURPLUS” – CONCRETE AT ESPANTOSA DAM BRIDGE
[RE:--request from R&B Pct. 3 ]
MOTION: Alonso CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To declare as SURPLUS the concrete from the old bridge at Espantosa Dam as presented .
NOTED: --COURT ADVISORY: State Historical Commission to assist county to obtain Historical Marker signage for Espantosa Dam, Camino Real De Tejas MOTION CARRIED
2.13APPROVED:HIRING – ROAD & BRIDGE PCT. 2
MOTION: Juan CarmonaSECOND: Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
HIRING of one(1) part-time Employee (TBA) for Road &Bridge Pct. 2, effective: March 30, 2017. MOTION CARRIED.
2.14APPROVED:WALKING TRAIL AT CATARINA COUNTY PARK – ROAD & BRIDGE PCT. 4
MOTION: Alonso CarmonaSECOND: Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Road & Bridge Pct. 4 to prepare a Walking Trail at Catarina County Park as presented. MOTION CARRIED.
2.15APPROVED:a)PURCHASE ASHERTON PROPERTY FROM CARRIZO SPRINGS CISD, b) ACCEPT DONATION OF ASHERTON PROPERTY FROM CARRIZO SPRINGS CISD, c) ADVERTISE FOR BIDS – DECONSTRUCTION OF LIVE OAK BUILDING
[RE:--County Judge Francisco G. Ponce reported on conclusion of on-going attempts to purchase the old Asherton City Hall
Bldg. (corner of Hwy. 83 & Austin St.) from CSCISD whom included offer to donate the former Asherton High School Campus
and Athletic Field properties ]
MOTION: Alonso CarmonaSECOND: Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
A) PURCHASE of the old Asherton City Hall Bldg. for $50,000.00 and authorize to retain legal counsel (i.e., Langley & Banack) forall related documents (title policy, closing documents etc) …subject to conducting an environmental study as presented ,B) and approve : to accept the DONATION of the old Asherton High School property(s) and approve C) to advertise for BIDS
for the de-construction of the Live Oak Building (FMRD 1556) as presented.MOTION CARRIED.
2.16NON-ACTION ITEM :CONCERNING THE COUNTY AUDITOR AUTHORITY TO DIRECT COMMISSIONERS COURT ON EXPENDITURES.
[RE:--DISCUSSION NOTED: 1) Auditor no authority on expenses; only monitor that expenditures are legally within the minimum rules set by the Legislature--- 2) discussion on the dollar amount purchase policy made reference to Minutes of 07/09/2012 : Non-Action Item: to require 2 or 3 quotes for purchases $50 and over --- new NOTES:
Expenditures of :$ 50,000 and over must go thru Bidding Process
$ 25,000 to $ 49,999.00 must Advertise
$ 1,000 to $ 24,999.00 must obtain three(3) quotes
$ 300 to $ 1,000.00 must obtain three(3) quotes
and All Contracts must be approved in Commissioners Court.
NEXT AGENDA ITEM: Approve Purchase Policy (scale) and Purchase Order Procedures ]
2.17APPROVED: AMENDMENT TO EMERGENCY OVERTIME (POLICY) – COUNTY EMPLOYEES
[RE:--Item stems from Arena & Conference Center Coordinator Mary Perez whom is also Assistant Emergency Management
designee called out to assist City of Carrizo water outage the weekend of March 11-12, 2017 and was not compensated for the overtime work. Perez is not on a salary basis. }
MOTION: Juan CarmonaSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To Amend POLICY for Overtime, i.e., retroactive to date of last emergency called (March 11-12, 2017), that an Employee if called by Supervisor and instructed to report to an Emergency, be paid for hours worked or comp time as presented .
NOTED: current policy applies only to Utilities Dept.—“emergency” defined as anything hazardous that affects the safety, welfare of the general public. MOTION CARRIED.
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2.PERSONNEL & POLICY, contd.,
2.18NON-ACTION ITEM :PRESENTATION – PUBLIC MANAGEMENT : TCDH HOME GRANT
[RE:--Kenneth J. Coignet, Planner w/Public Management Inc (San Antonio) and as Bid Award for the Administration & Housing Services TDHCA Grant, addressed court members w/preliminary information and preparations, i.e., it is county-wide for all cities, subdivisions in the county for residents with a 30% below income level in an owner-occupied house. Court decides whether to consider applicants on a “first come-first serve” basis or on a Scoring System—estimate spending $100,000 per house---Applications will be provided within next 30-days; Consensus of Court agrees to designate the Grants & Planning Office to supply the 4-page Applications and Mary Perez as contact person to administer processing. ] NO MOTION PRESENTED.
2.19APPROVED:CLOSING OF COUNTY TAX OFFICE FOR TxDMV STAFF TRAINING
[RE:--estimate 3 to 4 hours needed for the Training session ]
MOTION: Valerie RubulcabaSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To authorize County Tax Office to CLOSE on April 20, 2017 for Staff to attend TxDMV Training at the Dimmit County Rodeo Arena & Conference Center as presented.
NOTED:ample Public Notice to be announcedMOTION CARRIED.
2.20APPROVED:TRAVEL REQUEST – COUNTY TAX ASSESSOR & COLLECTOR
MOTION: Mike UriegasSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for County Tax A&C Mary Sandoval to attend : Course No. 9 Advanced Assessment and Collections,
June 5-6-7, 2017 in Austin, TX (for CEU credit and PCC Certification) .MOTION CARRIED.*attachment
2.21APPROVED:TRAVEL REQUEST – ROAD & BRIDGE PCT. 1, ROAD & BRIDGE PCT. 3 EMPLOYEES
MOTION: Alonso CarmonaSECOND: Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL requests/expenses for Road & Bridge Pct. 1 Employees :Juan Puente, Robert Enriquez, Jose Gonzalez and Road & Bridge Pct. 3 Employees : Javier Ponce, Carlos De Leon to attend : Food Bank Member Agency Conference, April 11, 2017 in
Laredo, TX as presented.
ABSTAIN: Francisco G. Ponce (only for Javier Ponce-Travel)MOTION CARRIED.*attachment(s)
3.L A W E N F O R C E M E N T
3.1APPROVED: 1) UTILIZE OPSG FY 16 FUNDS, 2) LOCAL BORDER SECURITY 18 RESOLUTION
MOTION: Mike UriegasSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
1) to authorize utilizing OPSG FY 16 FUNDS and 2) approve Local Border Security 18 RESOLUTION as presented .
MOTION CARRIED.*attachment
3.2APPROVED:INMATE CONTRACT – w/FRIO COUNTY
[RE:--housing and care of certain inmates incarcerated or to be incarcerated from Frio County ]
MOTION: Alonso CarmonaSECOND: Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Inmate CONTRACT (Interlocal Cooperation AGREEMENT) between Dimmit County (“Contractor”) and Frio County (“County”) as
presented.MOTION CARRIED.*attachment
3.3APPROVED:(subject to) TRAVEL REQUEST – COUNTY JAIL NURSE
MOTION: Mike UriegasSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for County Jail Nurse Charlette Guzman, LVN, to attend : STRAC Regional Emergency Healthcare
Systems Conference, April 24-25-26, 2017 in San Antonio, TX …subject to :Yes, if Guzman is a County Employee and No, if Guzman is not a County Employee, as presented .
NOTED : --if she is on contract county does not pay for travel expenses; a Medical Assistant is available in her absence
MOTION CARRIED.*attachment
3.4APPROVED:JAIL STATUS – SHERIFF’S MONTHLY REPORT
[RE: Jail Administrator OsvaldoPerez :inmate pop. : 86–Advisory from last Jail Inspection to provide 2 sets of T-Shirts, Socks for Federal Inmates ]
MOTION: Juan CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
JAIL Status Report and Sheriff’s Activity Report for Month of March 2017 as presented. MOTION CARRIED.*attachment
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4.GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1NON-ACTION ITEM : BID FROM CITY OF BIG WELLS FOR PURCHASE OF 2010 COUNTY SANITATION TRUCK
[RE:--City offering $50,000; county could use said funds to purchase a new truck (estimate $60,000)—consensus of court members agree to first declare the 2010 Sanitation Truck as “surplus”..then proceed. ] NO MOTION PRESENTED.
4.2STATUS REPORTS
[RE:--Eloy Rodriguez : no update on purchase of Canales Property in Catarina---county still looking for 90+ acres for a County Landfill project; notify owners of property (off Hwy 277) that county no longer has interest in purchasing ]
NO MOTION PRESENTED.
5.F I N A N C I A L
5.1APPROVED:REIMBURSEMENT – 293RD COURT COORDINATOR
MOTION: Valerie RubulcabaSECOND: Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REIMBURSEMENT for 293rd Court Coordinator Aleida Castillo for expenses incurred w/meals, mileage on October 4, 2016 thru March 8, 2017 as presented . MOTION CARRIED.
5.2APPROVED:BUDGET ADJUSTMENT NO. 7 – CONSTABLE PCT. 1
MOTION: Valerie RubulcabaSECOND: Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
BUDGET Adjustment NO. 1 ($588.00) for transfer within department of Constable Pct. 1. MOTION CARRIED. *attachment
5.3APPROVED: LIST OF CLAIMS
MOTION: Valerie RubulcabaSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
List of all CLAIMS as presented.
ABSTAIN: Francisco G. Ponce [ on claims for any Ponce family-related ]MOTION CARRIED.*attachment
5.4APPROVED:CLAIM DOCKET
MOTION: Alonso CarmonaSECOND: Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
GENERAL FUND docket ($14,971.64) as presented.
ABSTAIN: Francisco G. Ponce [ on any claim for Michael Ponce and/or any Ponce family-related]
Alonso Carmona, Juan Carmona [ on any claim for Marina Carmona and/or any Carmona family-related
MOTION CARRIED.*attachment
MOTION: Juan CarmonaSECOND: Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
GRANTS & PLANNING docket ($433.24),RODEO ARENA &CONFERENCE CENTER FUND docket ($1,727.09) as presented.
MOTION CARRIED.*attachment(s)
MOTION: Mike UriegasSECOND: Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
UTILITIES FUND docket ($37,976.46), the CO’15 FUND docket ($5,475.00) and T ZONE FUND docket ($973.74) as presented.
MOTION CARRIED.*attachment(s)
MOTION: Mike UriegasSECOND: Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
PUBLIC SAFETY FACILITIES CORP. FUND docket ($4,507.04) as presented .MOTION CARRIED.*attachment
6.EXECUTIVE SESSION[ NON-ACTION ITEM ]
7.RECONVENE IN OPEN SESSION[ NON-ACTION ITEM ]
8.ADJOURNMENT
MOTION: Alonso CarmonaSECOND: Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
NOTED:--Commsr. Valerie Rubulcabaw/report of septic tank lid at Bowman Field (near Concession Stand) broken, needs covering for safety precautions
To Adjourn Meeting [ 12:55 PM ].MOTION CARRIED.
APPROVED :ATTEST :
______
FRANCISCO G. PONCE, COUNTY JUDGEMARIO Z. GARCIA, COUNTY CLERK
APRIL 10, 2017REGULAR SESSIONPAGE : 5 OF 5