Waldorf Education Society of Edmonton
September 17, 2015
I.Call to Order and Opening Passage
Meeting called to order at 5:50 pm
II. Roll Call
The following persons were present: Lana, Netta, Julie, Jenn, June, Christine,Keely, Trisha, Steve, Sandy, Nina
III.Approval of the Agenda
No agenda present, was not printed by the office in time for the meeting.
IV. Approval of the Minutes
No minutes available, not printed by the office in time for the meeting. To be approved at next board meeting.
V. Report from the Admin
7-12 years: 3
2015-16
Kindergarten AM: 19 Waitlist – 1, ($107.16 average)
Kindergarten PM: 19 ($129.21)
Grade 1: 24, no waitlist, ($127.17)
Grade 2: 24, Waitlist – 5, ($123.04)
Grade 3: 24, No waitlist, ($112.13)
Grade 4: 12, No waitlist, ($138.17)
Grade 5/6: 18, ($124.10)
Homeschool Board: 6
Out of School Care:
Before School/FullTime: 2
Before School/Part Time: 0
After School/Full Time: 3
After School/Part Time: 0
Rosebuds: 12/6/6
Daisies: 13/6/8
Marigolds: 13/6/4
Bluebells: 13/9/6
Sunflowers: 10/7/7
HS Arts Enrichment: 5/2/2
OSC: 6 (Before School FT) 5 (After School FT)
Nursery:
W/F am: 11
W/F pm: 13
M/Th pm: 10
Building
- Reno committee needs to inform office of any pertinent renovations needed. Girls washroom needs dividers installed ASAP
- We need to put protections in place for winterizing the school (ie mousetraps from ECSD)
- Edmonton school zone signs will be in place in the next few weeks
Operations
- Carol will be working in the office 1 full day every two weeks starting September 24th.
- Staff Contracts: These have been completed and distributed to all staff. Our first pay run was Sept 15 and had no incidents. Carol will assume payroll duties
Administrative
- NSF’s:$530.00A letter and email follow up has been sent to families who have NSF
- AOP (formerly NOI) has been resent as it was not loaded correctly
- The office would like an update on the Allergy and Severe Medical Condition’s policies and would like to be updated as to where we are with this process.
VII. Report from Staff
- No report at this time
VII. New Business
A. AGM
- Change of bylaws to change date of AGM to November.
- Discussion regarding appointment of new board members and having financials complete in time for AGM
- Bylaws to be reviewed and recommendations made for next board meeting.
- AGM Date is November 19, 2015
B:Committee Structure
- New committee’s formed: Human Resources, Pedagogical, Internal Health, Internal Festivals
- Lana to serve as board member on HR
- Ginette, Steve and Lana to work on committee structure based on AWSNA, Young Schools and other Waldorf schools
C. Policy Review
- Simone Motions to ratify WISE HS program facilitation policy. Lana seconds. Motion Passed.
- Simone to send further policies out for review via email over the next week
D. Junior High
- Meeting on September 24th.
- Netta Motions to move forward with the commitment of WISE through middle school. Steve seconds. Motion passed.
- Netta Motions to create a middle school support sub-committee under School Growth and Development. Julie seconds. Motion passed.
VIII. Old Business
A. OSC
- Feedback from parents at orientation regarding start times were not strong. Majority of requests were for drop in
- Clarifying the age requirements vs. staffing ratio with licensing
VIII. Report from the Treasurer (Trisha)
- Netta Motions to approve accounting contracts. Lana seconds. Motion passed.
X.Report from the Fundraising Director (Jenn)
- Colobris snack bags and Mabels Labels fundraisers have gone out. Goal is $1000 each.
- Erin, Netta and Jenn to work on a corporate donation package in September
XII.Report from the Volunteer Director (Christine)
- Volunteers have been steady and wonderful.
XIII. Report from Growth and Development
- Elisabeth has resigned from the board
XIII.Report from Communications (Steve)
- Steve meeting with staff and volunteers to work out networking issues
- Planning for future tech needs
Julie motions to adjourn at 7:35 PM
Minutes recorded by Christine