U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

N109 – AMO Mathematics Status Table File Specifications

Version 5.0

SY 2008-09

August 2009

U.S. DEPARTMENT OF EDUCATIONN109 – AMO Mathematics Status Table
File Specifications v5.0

This technical guide was produced under U.S. Department of Education Contract No. GS00F0049M–ED05P01299 with Perot Systems Government Services, Inc. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of Education

Arne Duncan

Secretary

Office of Planning, Evaluation and Policy Development

Carmel Martin

Assistant Secretary

August 2009

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N109 – AMOMathematics Status Table File Specifications, Washington, D.C., 2009.

This technical guide is also available on the Department’s Web site at:

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s AlternateFormatCenter at (202) 260–0852 or (202) 260–0818.

DOCUMENT CONTROL

DOCUMENT INFORMATION

Title: / N109 – AMOMathematics Status TableFile Specifications
Revision: / Version 5.0
Issue Date: / August 2009
Security Level: / Unclassified – For Official Use Only
Filename: / N109 - AMO Mathematics Status Tables v5.0.doc

DOCUMENT HISTORY

Version Number / Date / Summary of Change
1.0 / This file specification was not used for SYs 2003–04 and 2004–05.
2.0 / Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file specification is used to build files for SY 2005–06.
3.0 / Version 3.0 or subsequent updates (i.e., 3.1, 3.2, etc.) of this file specification is used to build files for SY 2006–07.
4.0 / Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc.) of this file specification is used to build files for SY 2006–07.
5.0
State
Review
Version / July 2009 /
  • Data group name has been modified.
  • Replaced SY 2007-08 with SY 2008-09.
  • Updated all instances of “grand total” with “total of the education unit.”
  • Replace category Race/Ethnicity with Major Racial Ethnic Group.
  • 4.3, 5.3 – Updated data file examples for SY 2008-09.

5.0
Final / August 2009 /
  • 1.0 – Changed language for information requirement
  • 1.2 and 2.0 – Reformatted
  • 2.0 – Added questions “why is “NA – Not applicable” a permitted value,” “what are the permitted values for the category major racial ethnic group,” and “ which permitted values should be used for the category major racial and ethnic data.”
  • 2.0 – Revised the question “what records are required.”
  • 4.3 and 5.3 – Fixed examples so that “NA” is not used with other permitted value options for the same LEA or school

RELEASE AUTHORIZATION

Name / Signature / Date
Author
QA
Release Authority

PREFACE

This document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFactsWorkbook, EDFactsBusiness Rules Guide and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

CONTENTS

DOCUMENT CONTROL

PREFACE

1.0PURPOSE

1.1Changes from the SY 2007-08 File Specifications

1.2Requirements for Submitting this Data Group

2.0GUIDANCE FOR SUBMITTING THIS FILE

3.0FILE NAMING CONVENTION

3.1Population Status

4.0LEA AMO MATHEMATICS STATUS FILE

4.1Header Record Definition

4.2Data Record Definition

4.3LEA AMO Mathematics Status File Examples

4.3.1Partial Record Sample for Fixed Format LEA AMO Mathematics Status File

4.3.2Partial Record Sample for Comma–Delimited File Format LEA AMO Mathematics Status File

4.3.3Partial Record Sample for Tab–Delimited File Format LEA AMO Mathematics Status File

5.0SCHOOL AMO MATHEMATICS STATUS FILE

5.1Header Record Definition

5.2Data Record Definition

5.3School AMO Mathematics Status File Examples

5.3.1Partial Record Sample for Fixed Format School AMO Mathematics Status File

5.3.2Partial Record Sample for Comma–Delimited File Format School AMO Mathematics Status File

5.3.3Partial Record Sample for Tab–Delimited File Format School AMO Mathematics Status File

August 2009 / 1 / SY 2008-09

U.S. DEPARTMENT OF EDUCATIONN109 – AMO Mathematics Status Table
File Specifications v5.0

1.0PURPOSE

This document contains instructions for building fixed and delimited files to submit EDFactsData Group: AMOMathematics Status Table, DG554. The definition for this data group is in the row “Table Name” in Table 4.2–1.

New!The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended.

The term “proficiency target status” means whether the annual measurable objective was achieved. The phrases “proficiency target” and “annual measurable objective (AMO)” are used interchangeably in this document.

A separate document contains the non–XML file formats. General guidance for constructing all file types may be found in the EDFactsWorkbook.

1.1Changes from the SY 2007-08 File Specifications

There have been changes to this file specification that resulted in changes to the fixed format (.txt) record layout.

  • Added category Major Racial Ethnic Group

1.2Requirements for Submitting this Data Group

New!This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

New!Table 1.2-1 AMO Mathematics Status, Core Reporting Requirements

SEA / LEA / School
Reporting Period / School year
The status in this file can be viewed as a final result for the school year. For example, the status for SY 2008-09 is based on assessments administered during SY 2008-09.
Education units reported / This file is not submitted at the SEA level / Operational LEAs required to determine AYP status / Operational schools
Education units not reported / Closed, inactive, or future LEAs / Closed, inactive, or future schools

The following table indicates the valid combinations of categories. An “X” in the column indicates that the column must be populated when reporting that particular category.

Table 1.2–2: AMOMathematics Status Table, Required Categories

Category Set / Table Name[1] / Major Racial Ethnic Group / LEP Status
(Only) / Disability Status (Only) / Economically Disadvantaged Status / Proficiency[2]Status / Comments
Category Set A / MTHPRFTGST / X / X / Status by Major Racial Ethnic Group
Category Set B / MTHPRFTGST / X / X / Status by LEP Status (Only)
Category Set C / MTHPRFTGST / X / X / Status by Disability Status (Only)
Category Set D / MTHPRFTGST / X / X / Status by Economically Disadvantaged Status
All Students / MTHPRFTGST / X / All Students

2.0GUIDANCE FOR SUBMITTING THIS FILE

This file specification is used to collect the AMOMathematics Status.

See below for additional guidance concerning this file:

Revised! What records are required?

Each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category major racial and ethnic group.

Category set or all students / Number of records per school or district
Category set A – major racial ethnic group / One or more
Category set B – LEP status (only) / One
Category set C – disability status (only) / One
Category set D – economically disadvantaged status / One
All students / One

Each record in the file indicates the status of the AMOMathematicsStatus for a specific student subgroup or all students. For example, if a school met the Mathematics Proficiency Target for economic disadvantaged students, as outlined in the state’s accountability workbook, the record would indicate “ECODIS” in the field for “Economically Disadvantaged Status” and “MET” in the field for “Status.” When reporting the indicator for “all students”, only the field “Status” is used. The status for “all students” is the result of whether the “all students” group met the AMO. It is not the overall designation for the school or district.

Revised! What are the permitted values for status?For any school or district, the Mathematics AMO has one of the following statuses for the various student subgroups and for all students.

  • MET: The school or district met the MathematicsAMO for the specific student subgroups or forall students as outlined in the state’s consolidated accountability workbook.
  • SAFEHARBOR: The school or district met the MathematicsAMO for the specific student subgroups or forall students through safe harbor, as outlined in the state’s consolidated accountability workbook.
  • GROWTH: The school or district met the MathematicsAMO for the specific student subgroups or for all students through the state’s participation in the Department’s Growth Model Pilot Program (see:
  • NOTMET: The school or district did not meet the MathematicsAMO for the specific student subgroups or for all students.
  • TOOFEW: The number of students in the specific student subgroup or for all studentsenrolled for a full academic year, as defined by the state, was less than the state’s minimum group size to validly and reliably calculate whether the subgroup met the AMO for Mathematics.
  • NOSTUDENTS: There were no students in the subgroup. If a school or district has no students in a specific subgroup, the status should be reported as "NOSTUDENTS." (If no students are in the school or district, the school or district should not be included in this file.)
  • MISSING: The MathematicsAMO status for a specific school or district is not available at the time the file is prepared.

New!Why is “NA – Not applicable” a permitted value?

Districts that are not required to meet the Mathematics AMO due to exceptional circumstances should be left out of the file. However, if an SEA decides to include them in the file they should be reported as “NA – Not applicable.” This status is not used in conjunction with the other statuses. If a subgroup of students is not present in a district or school, the status is reported as “NOSTUDENTS.”

New! What are the permitted values for the category major racial and ethnic group?

The permitted values are:

  • White (not Hispanic) / Caucasian
  • Black (not Hispanic) / African American
  • Hispanic / Latino – use if includes Puerto Ricans
  • Hispanic (not Puerto Rican)
  • Puerto Rican
  • Asian – Use if doesn’t include Pacific Islanders
  • Asian / Pacific Islander
  • American Indian / Alaska Native / Native American
  • Multicultural / Multiethnic / Multiracial / Other
  • Filipino
  • Native Hawaiian / Other Pacific Islander / Pacific Islander

New! Which permitted values should be used for the category major racial and ethnic?

States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their State Accountability Plan.

Do any other file specifications collect relateddata?

Yes. Under NCLB, states determine the Adequate Yearly Progress (AYP) status of each school and district. Each school and district receives one overall AYP designation, collected in N/X103 Data Group DG32. This determination is based on the evaluation of each subgroup within a school or district. The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.

AYP Status[3]
N/X103, DG32 (N/X103, DG617)
Reading/Language Arts / Mathematics / Other indicators
95% Participation / AMO Status by Subgroup / 95% Participation / AMO Status by Subgroup / Elementary/
secondary / High school graduation rate
N/X110, DG553 / N/X111, DG552 / N/X108, DG555 / N/X109, DG554 / N/X106, DG556 / N/X107,
DG557

3.0FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for AMOMathematics Status file submissions:

sslevMTHPRFTGSvvvvvvv.ext

Where:

ss=Two–characterUSPSState Abbreviation for the submitting SEA.

lev= Three–character abbreviation for the level submitted. Use:

LEA for a Local Education Agency AMOMathematics Status submission

SCH for a School AMOMathematics Status submission

Filename=MTHPRFTGS (no more than nine characters).

vvvvvvv= Up to seven–character alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.ext= Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

3.1Population Status

The “Pop” column in the header and data records is coded as follows:

M – Mandatory, this field must always be populated

A – This field is populated in accordance with table 1.2–2

O – Optional, data in this field is optional

4.0LEA AMOMATHEMATICS STATUS FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA AMOMathematics Status File. The file type is specified in the header record.

4.1Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 4.3 for examples of the header record.

Table 4.1–1: AMOMathematics Status, LEA Header Record

DataElementName / Start
Position / Length / Type / Pop / Definition/Comments / Permitted Values
File Type / 1 / 50 / String / M / Identifies the type of file being submitted. / LEA MATH PROFICIENCY TARGET STATUS
Total Records In File / 51 / 10 / Number / M / The total number of Data Records contained in the file. The header record is NOT included in this count.
File Name (Including file extension) / 61 / 25 / String / M / File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)
File Identifier / 86 / 32 / String / M / Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).
File Reporting Period / 118 / 9 / String / M / Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2008-2009 or 2008 2009).
Filler / 127 / 278 / String / M / Leave filler field blank.
Carriage Return/Line Feed (CRLF) / 405 / 1 / M /

4.2Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide status values for the specified categories.

See Section 4.3 for examples of the Data Record.

Table 4.2–1: AMOMathematics Status, LEA Data Record

DataElementName / Start
Position / Length / Type / Pop / Definition/Comments / Permitted Values
File Record Number / 1 / 10 / Number / M / A sequential number assigned by the State that is unique to each row entry within the file.
ID 559
FIPSState Code / 11 / 2 / String / M / The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico). / For a list of valid FIPS State Codes, refer to the EDFacts Workbook.
ID 570
State Agency Number / 13 / 2 / String / M / A number used to uniquely identify state agencies. This ID cannot be updated through this file. / 01– State Education Agency
ID 4
State LEA Identifier / 15 / 14 / String / M / The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.
Filler / 29 / 20 / String / M / Leave filler field blank.
Table Name / 49 / 20 / String / M / An indication of whether the district met the math proficiency target in accordance with state definition. / MTHPRFTGST
Filler / 69 / 15 / String / M / Leave filler field blank.
Major Racial Ethnic Group / 84 / 15 / String / A / The major racial and ethnic groups states use for accountability and assessment data. / MA - Asian
MAN - American Indian / Alaska Native or Native American
MAP - Asian / Pacific Islander
MB - Black (not Hispanic) or African American
MF - Filipino
MHL - Hispanic / Latino
MHN - Hispanic (not Puerto Rican)
MM - Multicultural or Multiethnic or Multiracial
MNP - Native Hawaiian / Other Pacific Islander or Pacific Islander
MPR - Puerto Rican
MW - White (not Hispanic) or Caucasian
MISSING
Filler / 99 / 15 / String / M / Leave filler field blank.
Disability Status (ONLY) / 114 / 15 / String / A / An indication that children (students) are included in the subgroup ofchildren with disabilities (IDEA) for purposes of accountability determinations. / WDIS–Children with one or more disabilities (IDEA)
MISSING
LEP Status (Only) / 129 / 15 / String / A / An indication that students are included in the subgroup of limited English proficient students for purposes of accountability determinations. / LEP– Limited English proficient (LEP) Student
MISSING
Filler / 144 / 15 / String / M / Leave filler field blank.
Economically Disadvantaged Status / 159 / 15 / String / A / An indication of whether students meet the state criteria for classification as economically disadvantaged. / ECODIS– Economically Disadvantaged (ED) Students
MISSING
Filler / 174 / 15 / String / M / Leave filler field blank.
Filler / 189 / 1 / String / M / Leave filler field blank.
Explanation / 190 / 200 / String / O / Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.
Status / 390 / 15 / String / M / An indication of whether the district met the mathematics proficiency target in accordance with state definition. / MET– Met – Regular Determination
GROWTH – Met – Growth Model
SAFEHARBOR–MetBecause of Safe Harbor
NOTMET– Did not Meet Target
TOOFEW – Too Few Students for Reliability
NOSTUDENTS – No Students in the Sub-group
MISSING
NA – Not Applicable[4]
Carriage Return/Line Feed (CRLF) / 405 / 1 / M