The Time Managementcafé Is a Short Blended Learning Experience Oriented Around the Concepts

The Time ManagementCafé is a short blended learning experience oriented around the concepts and skills found in the Harvard ManageMentor Time Managementtopic.The Time Management topic will help managers:

Prioritize goals when managing their time
Analyze current activities and identify ways to improve their use of time
Build a realistic schedule based on key priorities
Adopt new time management habits to sustain productivity gains
Improve time management in their organization

Thelearning experience has three components:

60 to 90 minutes 60 minutes Ongoing

Part 1: Pre-work (self-paced, individual)

Before the live Café session, participants are expected to complete the following assignments:

Review the following online lessons from the Harvard ManageMentor Time Managementtopic:

–Understand Time Management

–Prioritize Your Goals

–Analyze Your Current Activities

–Create a Realistic Schedule

–Sustain Your Productivity Gains

–Manage Time as a Team

Complete the online comprehension test from the Harvard ManageMentor Time Management topic
Complete the practice activity “Prioritize Your Goals” in the “Prioritize Your Goals” lesson of the Harvard ManageMentor Time Management topic
Completethe tool “Daily Activity Log Form” from the Harvard ManageMentor Time Managementtopic for three typical days of your workweek

Part 2: Café session (live, group)

The Café sessionrepresents the core element of the learning experience. The session provides an opportunity for managers to:

Exchange ideas and questions with others
Discuss the context of how concepts and skills apply in the workplace
Practice and begin application of those concepts and skills
Build momentum and support for applying the concepts and skills in the workplace

The Cafésession focuses specifically on the following concepts andtasks from the Time Management topic:

List and prioritize goals
Track and analyze time
Identify areas for improvement
Avoid schedule overload
Create rituals to support new behaviors

Facilitating the Café session as outlined should take approximately 60 minutes. If the facilitator prefers a shorter session or wishes to spend more time on a specific concept or activity, he or she may want to cover only those concepts and activities that are most relevant to the group.

SECTION / ACTIVITY / TIME
Introduction /

Show icebreaker question while participants are arriving to the session (Chat in your response to the following: WHAT DO YOU TYPICALLY DO WHEN YOU RECEIVE AN EMAIL AT WORK?A. View the email and address it immediately; B. View the email immediately but address it later; C. Don't view it until you complete your current task; D. Wait to view the email at a time during the day that you’ve dedicated to addressing emails; E. Other [please specify])
Introduce facilitators.
Review tips for using technology during the session.
Debrief icebreaker question.
Set context: In today’s complex and fast-paced environment, the numerous demands on our time make it difficult to do everything weneed to do to accomplish our professional and personal goals – and be an accessible, responsible manager. While wecan’t add more time to our day, wecan improve our time management skills. When wedeliberately manage our time, wecan more effectively balance numerous demands.
Review session objectives.

/ 8minutes
Skill focus: Prioritize your goals /

Discussion question: How has goal setting helped you at work?
Review infographic: Why focus on goals?
Debrief practice activity “Prioritize Your Goals” from the online Harvard ManageMentor Time Management topic. Participants:

–Share one of their A-priority goals via chat
–Share examples of C-priority goals via chat
–Discuss question: How do you determine the difference between your high-priority and low-priority goals? (e.g., use values, organizational goals, other criteria)
–Discuss question: What was hard about this activity? (e.g., picking too many As; deciding how to prioritize)

Reflection activity: Do your everyday tasks clearly support your high-priority goals? Participants:

–Reflect on their high-priority goals and their typical workdays
–Rate themselves on a scale that shows how well their daily tasks support their high-priority goals / 18 minutes
Skill focus: Analyze your current activities /

Facilitate practice activity: Examine an activity log to identify patterns and improvements.Participants:

–Analyze a daily activity log for a fictitious manager
–Identify her patterns of time use and determine whether she is using time in ways that support her goals
–Identify ways to rearrange her schedule to make her more productive

Debrief tool “Daily Activity Log Form” from the Harvard ManageMentor Time Management topic.Participants:

–Reflect on their completed daily activity log forms
–Analyze time use and share observations
–Identify and discussareas for improvement / 18 minutes
Skill focus: Avoid schedule overload /

Facilitate practice activity: Complete a “What would you do?” practice scenarioabout avoiding schedule overload. Participants:

–Recommend ways for a fictitious manager to avoid overscheduling himself
–Share personal practices for preventing schedule overload

Review advice for avoiding schedule overload.
Reflect on advice, and share one area to focus on going forward (e.g., learn to turn down assignments).

/ 13minutes
Applying what you’ve learned /

Review session objectives and skill areas discussed.
Review guidance for creating rituals.
Review directions for completing the On-the-Job section of the online Harvard ManageMentor topic, including the action plan.
Close the session.

/ 4 minutes

Part 3:Application (self-paced, individual)

After the live Café session, participants are expected to complete the following assignments:

Complete the online On-the-Job section in the Harvard ManageMentor Time Management. The section provides learners with an opportunity to choose a skill to focus on and create an action plan for applying and developing the skill. Note: If your organization does not include the On-the-Job section in your configuration of Harvard ManageMentor, ask participants to think of two things they can do over the next 90 days to further apply and develop their skills in this area.
Execute their action plan over a specified timeframe (e.g., 60 or 90 days).
After the specified timeframe (e.g., 60 or 90 days), access the online On-the-Job section in the Harvard ManageMentor Time Managementtopic to update the action plan and reflect on the experience.

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