PHD PROGRESS REPORT 2018
Faculty of Arts and Philosophy
Procedure
Step 1. By March 1st, the PhD student makes a first draft of the progress report by filling in part A, and sends this first version to the supervisor(s) and all members of the PhD advisory committee, along with the faculty administration ().
Step 2. By April 15th, the PhD advisory committee convenes (either physically or electronically) and discusses the progress of the PhD student, based on the first version of the PhD progress report.
Step 3. Following the meeting of the advisory committee, the PhD student still has the chance to change or update the progress report, based on the comments formulated by the advisory committee, and the PhD student signs the report (digital signature allowed). If the PhD advisory committee convened recently (up to 2 months before the deadline), the report of this meeting can be used instead.
Step 4. Following this, the supervisor(s) fill out part B, sign the full report (digital signature allowed), and return it to the PhD student before the deadline. Supervisors can choose between a positive recommendation for re-enrollment, a positive recommendation for re-enrollment with points for improvement (that will be referred back to at the next progress report), a negative recommendation for re-enrollment, or a postponed recommendation (e.g. in the case of prolonged absence of the student or other valid reasons for deferral). A negative recommendation, a postponed recommendation, or a recommendation with points for improvement need to be motivated.
Step 5. By April 30th at the latest, the PhD student hands in the complete and signed report, by email to , with a copy for the supervisor(s) and all members of the advisory committee.
Attention: both the supervisor(s) and the PhD student need to sign the final report in part C (digital signatures or scans allowed). We no longer use two separate forms, so both the PhD student and supervisor(s) need to fill out and sign one joint progress report.
Attention: failure to adhere to these deadlines or failure to fill out the report in a complete and proper fashion may result in a postponed or negative advice for re-enrollment as a PhD student. The Research and PhD Progress Monitoring Committee (COZ-LW) will screen all reports both with regard to formalities and with regard to content, and will only gave a positive advice for re-enrollment if the report contains, among other elements, a clear overview of the progress made and a concrete researchplanning for the next year.
For PhD students who do not yet have a PhD advisory committee, a progress meeting between the supervisor(s) and the PhD student will count as a meeting of the PhD advisory committee. Every PhD student, however, needs to have a PhD advisory committeeat the latest 18 months after the first enrollment, to be established by mutual agreement of the supervisor and the PhD student. Advisory committees can be set up or changed by reporting their members on this progress report.
Students who do not want or need to re-enroll as a PhD student for the next academic year (e.g. because they defended or will soon defend their PhD thesis, or because they stopped their PhD) donot need to fill out a progress report. They are, however, kindly requested to signal this by email to the faculty administration ().
to be completed by the phd student
- BASIC INFO
PhD student
First name:
Last name:
Student number VUB:
Email VUB:
(Working) title dissertation:
Department: History, Archaeology, Arts, Philosophy and Ethics (HARP)
Linguistics and Literary Studies (LIST)
Other:
PhD track
Joint PhD (‘cotutelle’):
No
Yes If yes, partner institution(s):
Date of first enrollment in PhD program (month and year):
Target date for public doctoral defence (year and, if possible, month):
Academic title of doctor to be obtained:
Doctor of Philosophy and Moral Sciences
Doctor of Linguistics
Doctor of Literary Studies
Doctor of Linguistics and Literary Studies
Doctor of Applied Language Studies
Doctor of History
Doctor of Art Studies and Archaeology
Doctor of Art Studies and Archaeology: Cultural Heritage Studies
Doctor of Gender and Diversity
Students pursuing a PhD in the Arts or a PhD in Interdisciplinary Studies across faculties should hand in a progress report to the Interdisciplinary PhD Progress Monitoring Committee (ICDO), and not to the Research and PhD Progress Monitoring Committee of the faculty of Arts and Philosophy.
Main supervisor (spokesperson)
First name:
Family name:
Email:
If applicable, additional supervisors:
1. First name:
Family name:
Affiliation:
Email:
2. First name:
Family name:
Affiliation:
Email:
3. First name:
Family name:
Affiliation:
Email:
Excerpt PhD regulations - article 19:
§1. Het doctoraatsproefschrift wordt voorbereid onder de leiding en verantwoordelijkheid van ten minste één lid van het Zelfstandig Academisch Personeel (ZAP), dit is (zijn) de ZAP-promotor(en), hierin eventueel bijgestaan door:
1° een promotor, ZAP extern aan de VUB;
2° een promotor, ZAP emeritus van de VUB;
3° een promotor, niet-ZAP mét een doctoraat op proefschrift.
In geval een doctoraat begeleid wordt door meerdere promotoren, wordt bepaald wie de rol van promotor-woordvoerder zal opnemen.
Members of the PhD advisory committee:
Besides the supervisor(s), the advisory committee contains at least oneother member, preferably external. Theadvisory committee should be established in consensus between the supervisor(s) and the PhD student. If you do not have a PhD advisory committee yet (mandatory at the latest 18 months after the first enrollment of the PhD student), you can use this template to propose an advisory committee.
1. First name:
Family name:
Email:
If affiliated with VUB: department and research group:
If not affiliated with VUB: institution/affiliation:
2. First name:
Family name:
Email:
If affiliated with VUB: department and research group:
If not affiliated with VUB: institution/affiliation:
3. First name:
Family name:
Email:
If affiliated with VUB: department and research group:
If not affiliated with VUB: institution/affiliation:
Excerpt PhD regulations - article 21:
§1. Iedere doctorandus wordt daarnaast eveneens begeleid door een begeleidingscommissie, welke bestaat uit de promotor(en) zoals gedefinieerd in artikel 19 en ten minste één ander lid dat in principe houder is van het diploma van doctor op proefschrift en bij voorkeur extern aan de vakgroep/onderzoeksgroep/VUB.
§2. De begeleidingscommissie wordt samengesteld op initiatief van de promotor(en) door het bevoegde facultaire orgaan, en, in het geval van een doctoraat in de kunsten of een interdisciplinair doctoraat over de faculteitsgrenzen heen, kan de samenstelling van de begeleidingscommissie door de ICDO worden bekrachtigd. In elk geval wordt de begeleidingscommissie samengesteld binnen de 18 maanden na de eerste inschrijving van de doctorandus.
- ABSTRACT ANDPROGRESS OVER THE PAST YEAR
Abstract
Abstract or short summary of PhD topic (max. 500 words)
Progress
Describe concisely (max. 1000 words):
1. the research you have undertaken over the past year (since submitting the previous progress report or since enrolling as a PhD student);
2. the progress in your research as compared to the planning proposed in your previous progress report (if applicable);
3. the current state of your PhD dissertation (e.g. finished chapters).
- WORK PLAN FOR THE COMING YEAR
Work plan
Describe concisely (750 words):
1. the research you plan to undertake for the coming year (work plan with concrete milestones);
2. the work and the time you expect to be necessary in order to finalize your PhD.
- ACADEMIC ACTIVITIES
Activities over the past year, since submitting the previous progress report or since enrolling as a PhD student. If you prefer, you can paste an export from PURE or your PhD portfolio in each section.
Conferences
Presentations, posters or other contributions to conferences or other scientific events: place, date, title and type of contribution (presentation, poster, other)
Publications
Publications (published or still under review)
Training
Training: participation in courses, workshops, seminars, or other types of training
Other
Other academic activities (e.g. international mobility, awards, etc.)
Introduction days
Only for PhD students who first enrolled in 2017-2018:
I participated in one of the introduction days for new PhD students organized
by the Central PhD Office
Add screenshot of PhD portfolio as a proof of attendance
I did not yet attend one of the introduction days for new PhD students
Reason:
- TEACHING AND OTHER ACTIVITIES
Activities over the past year, since submitting the previous progress report or since enrolling as a PhD student.
Courses
Teaching duties, if applicable (courses, responsibilities, hours per semester)
(export from PhD portfolio or PURE allowed, to be pasted below)
BA or MA papers
Supervision of BA or MA theses, if applicable (names students and topics)
(export from PhD portfolio or PURE allowed, to be pasted below)
Committee work or logistic duties
Committee work or logistic duties, if applicable (e.g. representation of department, etc.)
- PROBLEMS OR DISPUTES
To report any problems or disputes, you can fill out the dedicated PhD survey. You will soon receive an invitation by email to participation in this yearly survey, where you can signal all sorts of problems concerning supervision, general support by the university, etc. Provide us with feedback on the progress of your PhD, so the PhD trajectory can be adjusted to your needs.
- SUPERVISOR(S) AND ADVISORY COMMISSION SUPPORT
Frequency of contact with supervisor(s) to discuss the progress of your research
more or less on a weekly basis
more or less on a two-weekly basis
more or less on a monthly basis
more or less on a half-yearly basis
more or less on a yearly basis
other:
Number of meetings or consultations (electronic or physical) of the PhD advisory committee over the past year:
PART B.to be completed by the supervisor(s)
- SUPERVISOR(S) RECOMMENDATION
Retirement planning
In case of a planned retirement or end of contract of the (only) supervisor in the next three academic years: indicate which member of the PhD advisory committee can take over the role of supervisor, or in which other way the supervision will be guaranteed.
Funding
Will there be funding available for the candidate to continue the PhD in the coming year?
yes, as:
a personal mandate or scholarship holder (FWO aspirant, Innoviris, etc.)
a researcher on project funding
a teaching assistant or similar
with estimated end date of funding:
no(self funded PhD or PhD in combination with other employment)
Additional explanation, if needed:
Advisory committee report
Add the complete report of the yearly discussion of the progress with the PhD student, the supervisor(s) and the PhD advisory committee, as an appendix or pasted below. If the PhD advisory committee has not yet been established or is not being established with this form, add the report of the most recent meeting between the PhD student and the supervisor(s).
Report added as appendix
Report added below:
Recommendation for re-enrollment
Supervisor(s) recommendation for re-enrollment as a PhD student:
Positive recommendation for re-enrollment
Positive recommendation for re-enrollment, with points for improvement specified below
Negativerecommendation for re-enrollment
Recommendation for re-enrollment postponed
(e.g. in case of incomplete file; will be considered again during the second examination period, if the points for improvement below are taken care of)
Points for improvement and motivation
Summarize points for improvement or motivate the recommendation thoroughly
(required for any recommendation except for a fully positive recommendation for re-enrollment)
If the PhD student first enrolled in 2017-2018 and did not yet attend one of the introduction days for new PhD students (see section IV), please mention this as one of the points for improvement.
The motivation can refer back to the attached report(s) of the PhD advisory committee if necessary.
PART C.to be signed by the phd student and the supervisor(s)
- SIGNATURES
The signatures of both the PhD student and the supervisor(s) are required. Digital signatures (either scanned or as PDF signatures) are allowed.
PhD student:Name / Date / Signature
Main supervisor:
Name / Date / Signature
Additional supervisor(s), if applicable
Name / Date / Signature
Name / Date / Signature
Name / Date / Signature
1
Faculteit Letteren en Wijsbegeerte | Pleinlaan 2 | 1050 Brussel | T +32 (0)2 6293905 | E