EXHIBITOR and SUSTAINING MEMBER INFORMATION PACKET
______
Illinois Society for Microbiology Spring Meeting
Meeting Dates/Location
May10th and 11th, 2016
White Eagle Golf Club
3400 Country Club Drive
Naperville IL 60564
www.whiteeaglegc.com
For information please contact Robin Mattson/Sarah Borah
ISM Exhibit and Sustaining Member Co-Chairs
Robin Mattson / 847-363-9409/
Or
Sarah Borah / 818-624-4916 /
SPACE IS LIMITED - PLEASE REGISTER EARLY
TABLE TOP EXHIBITS ONLY
ExhibitorInformation
Tentative Schedule:
No Shipments accepted prior to Tuesday-The Club is closed on Monday.
TuesdayMay10, 2016
ExhibitorSetup………………………………….6:30 a.m. – 9:00 a.m.
Please do not arrive prior to 6:30 am.
Onsite Registration and Breakfast………7:30 a.m. – 8:30 a.m.
Exhibit Open…………9:30-10:30 a.m. and 12:30 p.m.--1:30 p.m.
Attendee Break………………………… 9:30 a.m.--10:30 a.m.
Lunch Hour……………………………...12:00 p.m.
Raffle…………………………………….3:30 p.m.
WednesdayMay 11, 2016
Breakfast………………………………..7:30 a.m.
Exhibit Open………9:30 a.m-10:30 a.m. and 12:30 p.m.-1:30 p.m.
Attendee Break…………………………9:30 a.m. – 10:30 a.m.
Lunch Hour……………………………...12:00 p.m.
Raffle…………………………………….3:30 p.m.
Exhibitor Notes:
- Exhibit hall is to be used exclusively for vendor interaction and publicity
- Space will be allocated as a 6’ draped table which will accommodate a TABLETOP exhibit. Please do not bring a freestanding (10’) exhibit.TABLETOP EXHIBITS ONLY.
- Due to space restrictions, there will be a limit of 1 table per Vendor.
- ISM venue requires business casual attire or Company attire
- Meal tables are in adjacent dining area
- Please contact HotelAristaReservations directly at (630) 579-7834 for room reservations and reference our Group name“Illinois Society for Microbiology”. We have negotiated group room rates at $139.00 per night single or double occupancy. Reservations must be received by April25th, 2016 and prices are guaranteed for a limited number of rooms each night.
Terms and Conditions for Exhibitors:
- Responsibility: Vendors are solely responsible for their exhibit material and its arrival and return. Ideally, tabletop exhibits and material should be shipped directly to your representative for them to hand carry to the meeting. The club is closed on Mondays, therefore no advance shipments will be allowed.
- Liability: Venue personnel will be on duty, but the exhibit hall will not be completely locked after exhibits close for the day. ISM will assume no responsibility or liability for the loss, theft, damage or destruction of goods, or for any injury to representative while the meeting is setup, in progress or taken down. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the venue premises and will indemnify, defend and hold harmless the venue—White Eagle Golf Club, it’s owners and it’s management company, as well as their agents, servants, and employees from any and all such losses, damages and claims.
- Cancellation or Withdrawal: Exhibitors shall give written notice of cancellation. If written notice is received byApril 22nd,total money less a cancellation fee of $50.00 cancellation fee will be refunded. No refunds will be allowed for any cancellations after April 22nd, 2016.
- Hazardous Waste: ISM will not be responsible for disposal of any hazardous waste or suspected hazardous waste. Please dispose of material properly; or you will be required to pay disposal fees, fines, and/or surcharges incurred by ISM or the White Eagle Golf Club
- NO Advance Shipment of Exhibits: The White Eagle Golf Club will not accept advance shipments as the club is closed on Mondays.Your items must be shipped out by 2 days after the meeting. The White Eagle Golf Club may charge per day for storage beyond these time frames. Do not send freestanding exhibits, as only tabletop displays will be allowed due to space restrictions. Instruments will be allowed, but they must fit on the 6 feet table provided. Vendors are solely responsible for the arrival and return of all instruments used. Ideally, tabletop exhibits and materials should be shipped directly to your representative for them to hand carry to the meeting.
- Parking: Parking is limited at the White Eagle Golf Club; therefore the use of exhibit buses motor homes is prohibited.
APPLICATION FOR SUSTAINING MEMBERSHIPAND
APPLICATION TO EXHIBIT: SPRING MEETING, May 10th11th 2016
Date of Application:
Exhibit Space at Spring Meeting (1 Table, 1 Rep, Automatically Includes 1 Year Sustaining Membership) / $600.00
Additional Rep. (to cover meals) / Name: / $ 130.00
Additional Rep. (to cover meals) / Name: / $130.00
Additional Rep. (to cover meals) / Name: / $130.00
Will you require either of these?: Drape Electric
TOTAL REMITTANCE :
Company Name:
Company Address:
Company Phone: / Company Fax:
Please Indicate the Two Representatives You Want Listed in the Directory
Name: / Name:
Address: / Address:
Phone: / Phone:
Fax: / Fax
e-mail: / |
Please make check payable to ISM and remit to:
ISM Federal Tax ID Number: 36-6111530 / Illinois Society For Microbiology
C/O Robin Mattson
412 Evanston Ave, Lake Bluff, IL 60044
Phone: 847-363-9409 E-Mail:
Excellent Reasons To Become A Sustaining Member Of ISM Today!
ISM is one of the top branches of American Society for Microbiology
Attendance to ISM Spring meeting averages over 100 participants per day
ISM has strong commitment to clinical as well academic education for microbiologists and students
ISM website prominently list our sustaining members on the cover page
ISM is a excellent way to network and connect with your local business clients
2016 SUSTAINING MEMBER APPLICATION
Please fill in the appropriate amounts:
Platinum Sustaining Member:Donation of $1000+_____
Gold Sustaining Member:Donation of $600+______
Silver Sustaining Member:Donation of $350+______
Educational Grants:
We are proudly attracting record number of future microbiologists(student poster sessions) to our meetings. We need help subsidizing student registrations. Your company will be recognized as a sustaining member.
Donation of $______Please make checks payable to ISM
Mail to:Robin Mattson, Sustaining Member Chair
412 Evanston Ave, Lake Bluff, IL 60044
Required Information for ISM Sustaining Members
Company Name: ______
Corporate Address:
Street ______
City______
State______Zip Code______
Phone Number (____) ______Fax Number (___) ______
Local Rep Name:
Local Rep Contact Information:
Phone Number (____) ______
E-Mail: ______
2016 Sustaining Member Levels
Platinum Sustaining Member………………Donation of $1000+
Includes: 1.Complimentary list of current members (at your request
2.Complimentary list of paid attendees at the Spring Meeting (at your request)
3.ISM will provide a sustaining member sign at your booth and recognition on a sustaining member poster at every ISM meeting
4.ISM will give recognition on our website with a link to your company’s Home Page.
Gold Sustaining Member…………………...... Donation of $500+
Includes: 1.Complimentary list of current members (at your request
2.Complimentary list of paid attendees at the Spring Meeting (at your request)
3.ISM will provide a sustaining member sign at your booth and recognition on a sustaining member poster at every ISM meeting
Silver Sustaining Member…………………...... Donation of $350+
Includes: 1.Complimentary list of current members (at your request
2.ISM will provide a sustaining member sign at your booth and recognition on a sustaining member poster at every ISM meeting