Form RC/5A

(Provision of Research Experience for Undergraduates under GRF Project)

(Revised Nov2017)

Research Office

THE HONG KONG POLYTECHNICUNIVERSITY

Appointment of Student Assistant

Provision of Research Experience for Undergraduates under GRF Project

Project Title: / / Project Code:
Principal Investigator : / / Ext.: / / Dept.:
Staff Name: / Charging A/C Code
See Note(e) below / B..82.Q

Please note:

  1. Prior approval of the Departmental Research Committee is required before the undergraduate student can start work.
  2. Approval of the Chair of Faculty Research Committee/Dean of School is required in case one of the project team members is the Chair of the Departmental Research Committee.
  3. The progress and results of this provision of research experience must be reported in the progress and completion reports.
  4. This provision of research experience may be considered as Work Integrated Education (WIE). Please seek the approval of your Head of Department/Dean of School.
  5. The funding for the provision of research experience for undergraduate students in the GRF project must be charged to the earmarked grant for undergraduate allowance in the GRF project, e.g., if the GRF project code is B-Q111, the charging account code should be B.xx .82.Q111 where xx denotes the department code.
  6. The appointment period for each undergraduate student, irrespectively of his/her appointment on a monthly or an hourly basis, in the GRF project, must not exceed tenmonths.
  7. For appointment lasting for 60 days or more, MPF should be provided. Please make sure that there is sufficient funding available in the GRF project account for the provision of MPF.
  8. For appointment of undergraduate student on a monthly basis, please ensure that the statutory minimum wage rate of HK$34.50 per hour, with effect from 1 May 2017, is met.
  9. For appointment of undergraduate student on a monthly salary of HK$2,500, the maximum number of hours per month is fixed at 35 hours^. Please attach a copy of the financial statement generated from the Research Information System (RIS) and send it together with the Form RC/5Adirectlyto the responsible HRO staff for issuance of appointment letter.
  10. For appointment of undergraduate student at an hourly rate of HK$70, the maximum number of hours per month is 35hours^. The department/school can issue the appointment letter for the undergraduate student using the Appointment Model of the Computerized Human Resources Information System (CHRIS).

Section A (To be completed by the PI)

1.Recommendation of part-time employment

The recommendation below is/is not* different from the original proposal and approval has/has not been* sought from the DRC/FRC/Dean of School/VP(RD)*.

I recommend the appointment of / as Student Assistant
(name)
for a period from: See Note (f) above / / to / / on
a monthly basis at a salary of HK$2,500 for a maximum of 35 hours per month* See Note (i) above
an hourly basis at a maximum of / / hours at an hourly rate of HK$70*See Note (j) above

^ Round down to the nearest hour for the issuance of appointment letter

* Please tick as appropriate

(Form RC/5A - Page 2)

(Provision of Research Experience for Undergraduates under GRF Project)

The recommended appointee is required to work outside Hong Kong
Yes / No
  1. I am aware of the immigration requirement on lawful employment in Hong Kong. (Please tick one of the following boxes.)

The above appointee is a local candidate who is lawfully employable in Hong Kong without a visa.
The above appointee is a non-local candidate. I will ensure that he/she has obtained the necessary visa to
work in Hong Kong with PolyU before he/she starts working. I understand that prior permission from the Hong Kong Immigration Department is required for work visa holders to take up additional part-time appointment.
(N.B. Persons who are permitted to remain on visitor, student or employment conditions are not lawfully employable without first obtaining approval from the Director of Immigration. An employment visa allows the person to work only with the employer and for the appointment as approved by the Director of Immigration, but not other employers nor additional appointment(s) without the prior permission of the Director of Immigration. Application for permission from the Hong Kong Immigration Department on subsequent changes on the employment visa should be submitted preferably two weeks prior to commencement of work. Please contact the Human Resources Office if you are in doubt of the above or for further information.)

3.Remarks:

  1. Enclosure (Application with any omission of the required documents for part-time appointment will not be processed by the Departmental Research Committee.)

Application form (Form HR7A)
(Please attach 2 copies of the application form completed by the candidate.)
Copy of Hong Kong and Student I.D. cards
Financial Statement of the GRF Project generated from RIS
Signature: / Date:

______

Section B1 (To be completed by the Chair, Departmental Research Committee.)

Recommendation(s) as contained in Section A1 approved/ not approved**.

Remarks:
Signature / Date:
Chair, DRC

(** Please delete as appropriate.)

(Form RC/5A - Page 3)

(Provision of Research Experience for Undergraduates under GRF Project)

Section B2 (To be completed by the Chair of Faculty Research Committee/Dean of School if one of the project team members is the Chair of the Departmental Research Committee.)

Recommendation(s) as contained in Section(s) A1/ B1 approved/ not approved**.

Remarks:
Signature: / Date:
FRC Chair/Dean of School

Section B3 (To be completed by the Chair, Research Committee/VP(RD). If both the Chairs of the Departmental Research Committee and the Faculty Research Committee/Dean of School are the project team members, approval by the Chair, Research Committee is required.)

Recommendation(s) as contained in Section(s) A1/ B1/ B2 approved/ not approved**.

Remarks:
Signature: / Date:
Chair, RC/VP(RD)

(**Please delete as appropriate.)

Nov2017