LAKE SAINT LOUIS COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, JULY 27, 2010

MAIN BANQUET ROOM

7:30 P.M.

BOARD OF DIRECTORS PRESENT ABSENT

Greg Jones, President ____X______

Wayne Walkenhorst, Vice President ___X______

Cliff Hill, Secretary ___X______

James Devens, Treasurer ___X______

Barbara Williams, Board Member ___X______

Joan Tobin, Board Member ___X______

STAFF

Steve Probst, General Manager- Projects ____X______

Ron Wilson, General Manager- Operations ____X______

COMMITTEE CHAIRPERSON

Robert Trask– Finance ______X___

Joe Hochnadel – Par 3 Golf __X______

Kurt Lynn – Engineering / Facilities (Tim Fila) ______X__

Tom DeLong– Tennis __X______

Tom Mispagel– Lake & Parks __X______

Libby Schell– Architectural Control ______X__

Lee Sutherlin – Aquatics ______X__

CITY REPRESENTATIVE

City Liaison –Ralph Sidebottom __X______

MINUTES

I.  Call to Order - Called to order by President – Greg Jones at 7:36 PM

II.  Roll Call – See Above

III.  Approval of Agenda - Motion by Barbara Williams, Second by James Devens to approve the agenda as amended, Motion Passed. BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE LAKE SAINT LOUIS COMMUNITY ASSOCIATION approved the agenda as amended.

LAKE SAINT LOUIS COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, JULY 27, 2010

IV.  Approval of Minutes - Regular Session Meeting of June 22, 2010 - Motion By James Devens, Second By Cliff Hill to approve the minutes as presented, Motion Passed. BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE LAKE SAINT LOUIS COMMUNITY ASSOCIATION approved the minutes as presented.

V.  Project Manager’s Report – Steve Probst - Report Given.

VI. Operations Manager’s Report –Ron Wilson – Report Given.

VII.  City Report – Alderman Sidebottom advised that the City revenue from sales tax was right on budget for last year that ended in June. The City has eliminated three positions and changed insurance coverage which will result in additional savings to the budget. The City will begin the concrete street replacements in August. Von Maur will have a grand opening at the Meadows on September 18th. The November ballot will include a bond issue for the school district to fund a third high school as well as permanent buildings to replace the temporary facilities at Greentree.

VIII.  Open Forum (Three Minutes) –

John Ross stated that the tennis courts were in poor condition and need to be replaces with new technology that is available. Mr. Ross feels that the tennis courts are a great asset for the Community Association and that they need to be repaired for good. Tom Mispagel stated that he has been trying to work with MoDot in order to address the tall grass issue at the sound wall along Veterans Memorial Parkway. MoDot advises that they will only cut back 15 feet and only twice per year. Alderman Sidebottom advised Mr. Mispagel that the City is also addressing the problem and plan to resolve the issue.

IX.  Old Business-

A.  Legal Fees – None to present

B.  Capital Improvements Items – See status sheet. The Community Association will be presenting plans for the restrooms at Brittany and the Woodlands at the City Board of Alderman meeting on August 2nd.

X.  New Business –

A.  Recognized Group Request – Navigators- After reviewing the application, the proposed group would be a duplication of the Chamber of Commerce and the Ambassadors Club. Staff to contact the applicant and advise them that they may rent a meeting room if they would like.

LAKE SAINT LOUIS COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, JULY 27, 2010

XI.  Committee Reports (Action Items – Plus Ten Minute Report)

A. Finance – Robert Trask- N.A.I.
B.  Aquatics- Lee Sutherlin – N. A. I.
C.  Engineers and Facilities – Kurt Lynn – N.A.I.
D.  Lakes and Parks – Tom Mispagel – N.A.I.
E.  Architectural Control Committee – Libby Schell
1. Suspension of Amenity Rights for Care and Appearance- Motion By Cliff Hill, Second By Barbara Williams to approve the Architectural Control Committee recommendation to suspend the amenity rights for care and appearance of the listed property for another period of thirty days or until the residence is brought into ACC compliance, whichever occurs first, Motion Passed. BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE LAKE SAINT LOUIS COMMUNITY ASSOCIATION approved the Architectural Control Committee recommendation to suspend the amenity rights for care and appearance of the listed property for another period of thirty days or until the residence is brought into ACC compliance, whichever occurs first. This recommendation was made by the Architectural Control Committee in April, with the Board of Directors extending the time allowed to complete the required repairs. To date, no application has been presented or apparent repairs have been completed.
F.  Golf – Joe Hochnadel –

1.  Fletcher Cup Tournament – October 10, 2010- This year’s Fletcher Cup will be held on October 10, 2010- similar to last year’s tournament.

2.  Pontoon Club Tournament – Staff advised that the requested date of September 26 was in conflict with a previously scheduled tournament. Motion By Wayne Walkenhorst, Second By Cliff Hill to approve the Potooneers golf tournament and have the club coordinate with staff on the date and details, Motion Passed. BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE LAKE SAINT LOUIS COMMUNITY ASSOCIATION approved the Golf Committee recommendation to host the Potooneers golf tournament and have the club coordinate with staff on the date and details.

3.  August 10th Golf Committee Meeting – The August meeting will begin at 5:30 PM in order to allow the Golf Superintendant to attend the meeting.

LAKE SAINT LOUIS COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, JULY 27, 2010

G.  Tennis – Tom Delong –Tom Delong presented a proposal for new tennis courts that are post tension concrete and could be installed over the existing surface. Tom advised that this technology has a projected life of thirty years and urged the Board to approve the request to install two courts yet this year and two courts next year. Tom advised that the Junior Tennis Program has 150 youngsters this year and the tennis club has 200 members that are requesting new tennis courts. The Board advised that the 2010 Capital requests have been reviewed earlier and this would be outside the normal schedule but that they will review and consider the request at the August meeting.

XII.  Board Member Comments –The Board members thanked everyone for attending the meeting and showing support for the community. The Board thanked the Tennis Committee for their thorough presentation.

XIII.  Adjournment- Motion by Wayne Walkenhorst, Second by James Devens to adjourn the meeting, Motion Passed. BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE LAKE SAINT LOUIS COMMUNITY ASSOCIATION adjourned the meeting at 8:21 PM

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Greg Jones – President

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Cliff Hill - Secretary

Respectfully Submitted:

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Steve Probst – General Manager-Projects