EVENT REQUEST FORM

All fields must be filled in. Failure to do so may result in your event not being approved. For questions please contact Alicia Romkey at . This form must also be filled out when applying for a fundraising opportunity in the Axe Lounge.

Club/House Council Information

Name of Club/House Council
President
Event Organizer(s)
Event Organizer(s) Contact Information (address, phone, e-mail. Student number)
Secondary Contact

Event Information

Event Date:
WET/DRY, WET, DRY EVENT,
Fundraiser: YES or No / Funds raised will go to ______
______.
Location of Event
Anticipated Number of Attendees
Formal Event / Yes or No
Start Time
End Time
Cost of Admission
Sober Attendee’s (Names and student Numbers, contact info)
Music Provided by:
Theme Requested:
Sponsor / Yes or No If Yes who:

Pre Event Checklist

DONE / TO DO:
Location Approval
If Wet or Wet/dry event sober delegate names
(1 sober per 75 attendees) MacKeen and Michener Events
Music
Food for Attendees
Poster Approval / Yes or No
Liquor License requested (two weeks required) / Yes or No
Drink Special Theme Request
Decorations / Yes or No
Event Wavier form signed and passing in
Review Event Set up with Building Manger (1 week prior)
ASU Door Staff for Ticket Sales / Yes or No
Hydration Station/Mock Cocktail Request

Payment Information

Billing Address
Contact regarding Billing questions
E-mail address

Day of Event Check List

Done / To Do
Set up Food
Clean up crew arranged
Issues reported to Building Manager/Bar Manager
Arranged time for decorations
Allocated where door sales go
Set up Coat Check (only available in MacKeen Room)

*A follow up meeting may be requested. Follow up meetings are at the discretion of management

*event form and waiver must be passed in one week before the event

* The waiver form will be reviewed an provided at the first event meeting

Acadia Students Union

ASU Event Contract

I ______agree to the policies and procedures listed below on behalf of______and understand that failure to follow ASU Event policy procedure could result in suspension of room privileges.

____I agree to provide one sober representative for every 75 people at my event who will be onsite during the entire duration of the event. One sober representative must be a member of the planning committee;

____ I agree that all sober representatives will be present from the beginning to the end of the event;

____ I agree to provide an adequate amount of food for the guests of my event as determined by the Building Services and Events Manager;

____ I agree to meet with the Building Services and Events Manager at least one week prior to my event;

____ I understand that any damages caused during the event will be the responsibility of the party holding the event unless an individual is determined;

___ I agree to pay any costs associated with the rental no more the 30days following the event;

___ I agree to have any advertising material, including but limited to posters, Facebook, and Twitter postings approved by the Building Services and Events Manager

Date: ______

Name (print):______

Signature:______

Building Services and Events Manager Signature:______

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