July 2017Organizational Meeting
Agenda(Council version)
21st-23rd July, 2017
Future Inns, Halifax NS
Jurisdictionof Nova Scotia
Friday, 21st July:
10:30a.m. to 12:00 noonState Executive Planning TeamMeeting(Maple Room)
1:30 p.m. to 3:30 p.m. State Executive Board of Directors Meeting(Maple Room)
Saturday,22ndJuly:
8:30 am – 10:00 am(A) District Deputies’Session(Maple Room)
(Attending: District Deputies, State Deputy, State Secretary, State Treasurer,State Directors)
10:00am – 12:00 pm(B) Opening Business Session(Aspen/Birch Theatre)
(Attending:State Executive, District Deputies, State Directors, State Appointees, Council Grand Knights and Council Membership and Program Chairmen, Council Financial Secretaries, General Insurance Agent and Field Agents, Master of the Fourth Degree)
(Please note that the Ladies are invited to attend the State Chaplain, State Deputy, and Supreme KnightAddresses. After which they will follow the State Deputy’s wife to an area of the hotel for a brief dialogue session)
- Introductions*
- Address of the State Chaplain-Reverend Father Toochukwu Okafor, Parish Priest of St. Thomas More Church in Dartmouth
- Address of the State Deputy- Carl F. Reid, Chief Executive Officer of the Order in the Jurisdiction of Nova Scotia
- Address of the Supreme Knight(video)*-Carl A. Anderson, Chief Executive Officer of the Orderfor the Jurisdictions worldwide
- Legal Briefing- Tim McLaughlin, State Advocate for the Jurisdiction of Nova Scotia
- Presentation from the Culture of Life Chair-Brother Raymond Hodgson and Janice Hodgson
- Instructions for the afternoon Seminars-State Directors Ron Dowling, Sean Kelly, Leon Fitzgerald, State Secretary Jim MacDonald*
12:00 pm to 1:30 pm—Lunch(on your own)
1:30 p.m. to 5:00 p.m.(C)TRAINING SEMINAR WORKSHOPS
(see the Group listingsfrom this morning’s handouts for these afternoon sessions)
Topics covered will be:
- Building the Domestic Church*
- State and Council Action Plans*
- Star Council Awards*
- Computer use/Standardizing emails/Use of Forms
- Nova Scotia State Stellar Awards* ( new)
- Financial Secretary Information
- Monthly Membership and Quarterly Fraternal State Reports*
- Supreme and State Incentives and Awards
- Round Tables and New Council Development
- Membership Recruitment and Retention Best Practices*
- Use of General Agent and Field Agents for promoting membership as well as Insurance benefits.
- Fraternal Leader Success Planners*
5:00 p.m.- Evening Dinner(on your own)
7:00 p.m.- Meet and Greet Reception (Information will be sent out separately to all Councils and participants prior to the July meeting)
Sunday, 23rd July:
8:30 a.m. – 9:15 a.m.Holy Mass(Aspen/Birch Theatre)
(All are invited including ladies) – (seating theatre style)
Celebrant – State Chaplain Fr. Toochukwu Okafor
9:30a.m. – 11:45 a.m.TRAINING SEMINAR WORKSHOPS(Resumes) (Attendees: All those from Saturday’s Session and the same workshop format)
11:45 a.m. – 12:00 noonBreak
12:00 noonInvestiture of State Officers(Aspen/Birch Theatre)
District Deputies
12:30pmPresentation of Awards &Adjournment
Please Note:
- State Director for OperationsLeon Fitzgerald, StateWardenHarold MacDonald along withState Secretary Jim MacDonald are in charge of the operation of the JulyOrganizational Meeting in its entirety. Any questions during the weekend that you may have should be directed to one of these Brother Knights.
- ALL PARTICIPANTS ARE TO WEAR THEIR KNIGHTS OF COLUMBUS NAME BADGE AND LAPEL PIN!
- STATE EXECUTIVE OFFICERS, STATE DIRECTORS,GRAND KNIGHTS AND FINANCIAL SECRETARIES ARE ASKED TO WEAR THEIR JEWEL OF OFFICE.
- GRAND KNIGHTS are asked to bring with them the “RESOLUTIONS and REPORTS” booklet (red cover)and the “ANNUAL REPORT OF THE STATE DEPUTY & STATE ACTION PLAN” booklet(yellow cover) that were distributed at the State Convention this past May.
(revised June 30th,2017)
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