ST. MARTHA PARISH COUNCIL

To: All St Martha Parish Councillors

Your attendance is requestedatan Ordinary Parish Council Meeting to be held on

Thursday 14thJanuary 2016 at 7.30 p.m.

at Chilworth C of E Infants School

Public Session Members of the public and press are cordially invited to be present at the meeting. There will be an opportunity to address the Council between 7.30 p.m. and 7.45 p.m. and then are welcome to observe the rest of the meeting.

Anne Tait (Clerk)

AGENDA PART I

1. APOLOGIES AND REASON FOR ABSENCE– Cllr J. Peake

2.DECLARATION OF INTERESTSby Members on agenda items

3.MINUTES

To approve and signas a correct record the Minutes of the St Martha Parish Council

meetings held on 12thNovember 2015 and 14thDecember 2015

4. Reports::

  • To receive a report fromGuildford Borough Councillors
  • To receive a report from the Clerk on behalf of Surrey Police Local Officers
  • To receive a report from Surrey County Councillor
  • To receive a report from Councillors attending the Shalford Parish Council meeting on 17/12/15
  • To receive a report from The Chairman on (a) the Tillingbourne Valley Steering Group meeting on 09/12/15 and (b) Brookswood Sports Field

5.Financial matters

(a) To receive a report by the Clerk on the current Financial position

(b) To receive and approve the schedule of cheques for approval and payment as presented by the

Parish Clerk

(c) To confirm the Budget and set the Precept for 2016/17

(d) To receive and approve the Application Form for Transparency Funding from NALC/SSALC

(e) To review Cllrs visits to PC’s Assets and re-assign the 2 previously managed by Cllr Bunting

6.Planning

(a) Outcome of those previously reported

(b) Notice of those received since last meeting

(c)To receive a request for a meeting with Guildford Borough Council Lead Councillors for Planning,

Infrastructure, Environment and Rural Economy, Countryside, Parks and Leisureand AGREE a

date for an Extraordinary Council meeting to invite the Guildford Councilors who wish to discuss

their portfolios with the Parish Council and answer questions regarding the Local Plan.

(d) Lockner Farm –To consider and discuss the cost of applying for ‘listing’ to the main house

(e) To discuss and AGREE a new system for viewing and commenting on p/apps to GBC

7.THE FREQUENCY OF PARISH COUNCIL MEETINGS

To discuss and review the frequency of meetings in 2016

8. the Gunpowder Mills site

  • To receive an update on the missing logs/stumps
  • To receive an update on the graffiti and information on the crime report number
  • To receive further information with regard to a meeting with Marieke van der Reijden about West Lodge

9. Newlands Corner

To receive a report and discuss on the car parking charges and major new building

10. PARKING RESTRICTIONS AT THE PERCY ARMS/CHILWORTH SCHOOLAREA

To receive a report on the meeting held on 16/11/15 with regard to the proposal parking restrictions

11. Chilworth War Memorial

To consider and AGREE a reply to John Rye’s e-mail dated 04/01/16

To consider and AGREE the proposals for the Respect and Remember Project

12.THE BUS SHELTER AT CHILWORTH RAILWAY STATION

To consider and agree a resolution on the advice given by Came & Co with regard to the height of the shelter

13.CORRESPONDENCE

  • To receive a report on the Flooding from James Whiteman, Director of Environment GBC.
  • To receive and discuss attendance at the Surrey Countryside and Rural Enterprise 2016 Conference on 10/03/16 9 – 2 p.m. Woking.
  • To receive and discuss completing the survey monkey’ questionnaire for the Rural Strategy Consultation

14. THE ST MARTHA BUSINESS PLAN

To AGREE a date for review

15.HIGHWAYS

  1. To bring any highways or other matters to the attention of Surrey County Council and Guildford Borough Council
  2. The Clerk to confirm receipt of a copy of the Definitive Map and Definitive Statements for St Martha Parish from SCC Countryside Access Team
  3. To receive an update on Rice’s Corner

16.Items for the next meeting

To receive requests for items for discussion at the next meeting

17. DATE OF NEXT COUNCIL MEETING– to note that the date of the next Council Meeting is 10thMarch 2016.

EXCLUSION OF PRESS AND PUBLIC

AGENDA PART II

  1. CO-OPTION OF A PARISH COUNCILLOR– An invitation for prospective candidates to attend the meeting.

2. PERSONNEL COMMITTEE MEETING HELD ON 05/01/16to receive a report from the Personnel Committee and approve the recommendations

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