1. General instructions
Important: DO NOT include the title of the paper, the list of authors and institutions, and the abstract in the full paper file. Include only a body of the full paper. In other words, the first item in the file will not be the paper title but the first level header, which is “1. GENERAL INSTRUCTIONS” in this template.
The title, the list of authors and institutions, and the abstract are already held on the system and will be added in the proceedings automatically. You will see these items in the text boxes in the on-line submission form when you are submitting a full paper and you will be able to edit them.
The template has been set up for the use of “Styles” in MS Word. This template should therefore be used as a starting point for all papers. Save the template. Then start replacing the text of the template by the relevant text of your paper. Please do not start a new document and try and format it to the correct format. Also please use the different styles and do not try and change the formats for each style. You should have all the styles available in this template. If you do not see all the styles in the style bar, please open the styles window (see Figure 2 for more detail on how to open the style window). If you want to paste text into this template from another document please use the “Paste/Paste Special…/Unformatted text” function. Do not just paste the text with all its formatting from the other document. Please note also the instructions regarding the pasting of figures given below.
Please do not use any other embellishment such as hyperlinks with references, figures and tables in the text.
The maximum length for each paper is 10 pages. Arrange text, figures and tables so as to eliminate as much white blank space as possible as this has a cost implication for the preparation of the Proceedings. Also all figures and tables should be referred to in the text and the figures and tables should only appear in the text after they have been referred to in the text.
The authors must also undertake to present the paper at the Conference. We prefer to have only one presenter per paper due to logistical time-constraints. More than one presenter per paper will be allowed only in special cases.
For ease of use of this template it is recommended that the “Show/Hide” function be set on “Show” to see all the formatting and styling especially the section breaks.
Figure 1. “Show/Hide” function
Figure 2. Button to show “Styles” window
2. Main body of the paper
For the first level of headers of the paper (for example “General instructions” and “Title and authors” above) use the “Heading 1” style. Please do not insert another empty paragraph space before or after each header. For the next level of headers use the “Heading 2” and “Heading 3” styles respectively (see below). Please do not use more than 3 levels of headers.
2.1 Paragraphs
For all the normal text paragraphs use the “Paragraph” style. Please do not insert another empty paragraph space after each paragraph especially to do page formatting. So in general there should be no empty paragraphs in the paper.
2.1.1 Bullets
For the bullets use the “Bullet” style (see below):
· It is important to note that the “Bullet” style have been formatted not to add a space between paragraphs of the same style and justified alignment;
· Please do not insert another empty paragraph space after each bullet.
2.1.2 Figures
Before a figure is inserted the style of the paragraph where the figure will be inserted should be changed to the “Figure” style. When inserting figures into the text use the “Insert/Picture” function or uses the “Paste/Paste special/Enhanced metafile” option when pasting figures into the document.
To insert a caption below the inserted figure, right click on the figure. Then use the “References/Insert Caption” option with “Figure” chosen as label and “1, 2, 3, ..” chosen as numbering format. Please note that using this function will automatically change the figure numbers in the document. Please add a full stop after the figure number before adding the figure description (see below).
Figure 3. Downstream view of Example Dam
Preferably more than one figure and/or table should not be inserted alongside each other in a line. In other words a figure or table should appear on its own in a line. If necessary and appropriate, it is possible to place two figures alongside each other on one line. In this case the height of both figures should be the same and each of the captions should be centered with the respective figure (please see Figure 4. and Figure 5.).
If one figure is placed on a line, its width should not exceed the width of the page of 16.0 cm. If two figures are placed alongside each other on one line, the sum of their widths and of the distance between them cannot exceed the width of the page of 16.0 cm. Please check carefully that that none of the figures exceeds the margins.
2.1.3 Tables
Use the “Insert/Table” function to include a table. The headings of the table should formatted using the “Paragraph table heading” style while the text inside the table should all be formatted using the “Paragraph table” style. The width of each table should not exceed the width of the page of 16.0 cm.
To insert a caption above the table, chose the top row of the table. Then use the “References/Insert Caption” option with “Table” chosen as label, “1, 2, 3, ..” chosen as numbering format and “above selected item” chosen as position. Please note that using this function will automatically change the table numbers in the document. Please add a full stop after the table number before adding the table description (see below).
Table 1. Example table
Paragraph table heading / Paragraph table headingParagraph table / Paragraph table
3. The use of references, symbols and units in the paper
Consistency of writing style is very important. Note the spacing, punctuation and caps in all the examples below.
· References in the text: Figure 1, Figure 2-4, 6, 8a, b (do not use any abbreviations);
· References between parentheses: (Figure 1), (Figures 2-4, 6, 8a, b) (do not use any abbreviations);
· USA / UK / Netherlands / the Netherlands instead of U.S.A. / U.K. / The Netherlands;
· Author & Author (1989) instead of Author and Author (1989);
· (Author 1989a, b, Author & Author 1987) instead of (Author, 1989a,b; Author and Author, 1987);
· (Author et al. 1989) instead of (Author, Author & Author 1989);
· Use the following style: (Author, in press); (Author, in prep.); (Author, unpubl.); (Author, pers. comm.);
Units and abbreviations should conform to the International System (S.I.). Full stop (Anglo-Saxon usage) or comma (European usage) will be used as decimal signs only. Units of the country of origin may be added in brackets. Any special abbreviation should be accompanied by its extended form the first time it appears in the text (for example South African National Committee on Large Dams (SANCOLD)). Use Arabic or Latin numbers.
4. Acknowledgements
Authors are responsible to obtain permission to publish from their organisations and Clients and should include this approval in this section.
5. References
For this paper it is essential to refer to the references in the main body of the text. The “Reference” style should be used for each reference. The title of each paper/book/article should be provided in italics. The references should be placed in alphabetical order first and then chronological (should more than one reference be use of the same author/authors).
Jones, XYZ (2007). Sample publication. Any Journal 5: 12-14.
Jones, XYZ (2012). Example paper. The International Journal on Hydropower and Dams, Volume 19, Issue 6, pp 87-92.
Lempérière, F (2006). The role of dams in the XXI century: Achieving a sustainable development target. The International Journal on Hydropower and Dams, Volume 13, Issue 3, pp 99-108.
Oosthuizen C, Naude PA, & Hattingh LC (2003). Total and pore pressure cells: Method in the madness. Published as part of proceedings of the 6th Int. Symposium on Field Measurements in GeoMechanics help in Oslo, Norway, 15-18 September 2003.