Based at Barnstaple Campus Full-Time, Temporary

ALS ADMINISTRATION ASSISTANT

Based at Barnstaple Campus Full-time, temporary

Information for Candidates

Petroc is one of the South West's leading colleges, committed to raising the aspirations, knowledge and skills of individuals, communities and businesses in Devon and beyond. Operating from three campuses, two in North Devon (Barnstaple) and one in Mid Devon (Tiverton), Petroc reaches out to a large rural community across the whole county.

We provide an exceptional range of further and higher education programmes which, in line with our vision, will equip our communities for the future, economically, socially and culturally.

We have many things to be proud of at Petroc. Our students consistently produce record-breaking results and progress onto the country's leading universities, further training or employment. We have enviable learner success rates placing us in the top 9% of colleges in the country for A Levels and BTECs. Our learners are at the heart of everything we do and we are proud of their successes.

Our whole community is committed to driving forward educational success in further and higher education and we all strive to raise the aspirations, knowledge and skills of individuals, communities and businesses in Devon and beyond.

We believe in bringing out the very best in people through being open and responsive, stimulating fresh thinking and building both confidence and ambition; and our personality is summarised in our vision ‘Raising Aspirations, Realising Potential, Supporting Success’.

Petroc is central to the economic, social and cultural needs of our surrounding communities. Over 16,000 student enrolments take place each year with ages ranging from 14 to 80+ years. With a staff headcount of approximately 900, the college is one of the largest employers in the area. We pride ourselves on our forward thinking, enthusiastic and diverse staff who make Petroc a vibrant and friendly place that is both flexible and supportive for all.

Petroc delivers significant provision across all Skills Funding Agency (SFA) and Education Funding Agency (EFA) programme areas (except agriculture) in a wide range of academic, vocational, work based, recreational and Higher Educational (in collaboration with the University of Plymouth) subjects.

Our students come from Devon, Cornwall, Somerset, Dorset and, through distance learning, areas far beyond South West England. Strong links are maintained with all schools and community colleges, as well as other institutions, to ensure comprehensive provision for all young people, adults and employers in the area.

We are developing inspiring state-of-the-art facilities, having recently opened a Future Technologies Centre at our Mid Devon Campus, an Engineering Centre of Excellence at our North Devon Campus; and we have a Lifestyle and Tourism Centre which opened in Summer 2016.

With the nearest University 50 miles away, Petroc’s Brannams Campus in Barnstaple has seen a very large increase in Higher Education and further expansion is planned through the Mid Devon Campus. In total, some 450 people currently study Higher Education at the college, with the majority on Foundation Degree programmes.

Now would be an exciting time to join the College as we continue to push the boundaries of educational excellence and maximise our potential to serve our communities.

In November 2015 The Office for Standards in Education (OFSTED) recognised the achievements of Petroc by grading the college as ‘good’.

HIGH NEEDS/ALS FUNDING CO-ORDINATOR

TERMS & CONDITIONS OF EMPLOYMENT

Type

The advertised post is full-time and temporary until July 2018.

Hours of Work

You will be expected to work such hours as are reasonably necessary for the proper performance of your duties and responsibilities. Staff will normally work a 37 hour week. The hours for this post are 37 hours per week x 52 weeks per year.

Holiday

The postholder will be entitled to 25 days paid leave per annum, plus Bank Holidays. Also the college traditionally closes between Christmas and the New Year and these three days are additional to the postholder’s leave entitlement. After 5 years’ service the entitlement will increase to 30 days.

Pay

The salary for this post will be £14,760 - £16,281 per annum dependent on qualifications and experience.

Pension Scheme

You will automatically join the Local Government Pension Scheme, which is an index linked final salary scheme. The contribution that you would make would be 5.8% of your gross salary, with Petroc making a contribution of 14.9% on your behalf.

Appraisal

All Petroc employees are required to take part in the college’s Appraisal Scheme. You will be appraised on an annual basis. The appraisal is aimed at establishing work targets and to identifying to each employee’s training and development needs. It is not, however, linked to salary, promotional issues or any performance-related pay element.

Essential Training

All new staff are required to participate in a Staff Induction Programme, Equality, Diversity & Inclusion Training and Safeguarding Training as part of their Contract of Employment.

Trade Unions

You will be entitled to join a union at the college and, indeed you are encouraged to do so by college management. This is because college management consults with staff through a Joint Consultative Committee framework upon which recognised trade unions and/or professional organisations are represented. Recognised unions are UNISON for support staff, UCU and ATL for academic staff. If you are appointed to the post you are applying for and wish for more information, the Human Resources Office will put you in touch with the appropriate branch representative.

Criminal Background Disclosure

You are required to disclose any criminal convictions or police cautions on your application form. Failure to disclose this could lead to instant dismissal from your employment at Petroc. This will necessitate you filling in the appropriate application form prior to your interview.

Sick Pay

Petroc offers its employees the benefit of a sickness allowance when absent due to illness. This ranges from one month’s full pay and two months’ half pay, after four months’ service to six months’ full pay and six months’ half pay after five years’ service. More details are contained in all Petroc Contracts of Employment and Sickness Procedures.

ID Badges

Photo ID badges are issued to all staff on appointment and can be used for photocopying and library borrowing as well as for identification purposes. It is a requirement that all staff wear their badges whilst on any college premises.

ALS ADMINISTRATION ASSISTANT
BASED AT NORTH DEVON CAMPUS - BARNSTAPLE
FULL TIME, TEMPORARY UNTIL 31ST JULY 2018
Name: / Date: / June 2017
Department: / Directorate for Learners / Hours per Week: / 37 x 52 weeks
Line Manager: / Scale: / 1 – 2
£14,760 - £16,281
This job description is a current statement of the duties and tasks required of the postholder concerned. The nature of the job description will change from time to time and its terms are always governed and over-ridden by the post holder’s Contract of Employment. The duties outlined in this document do not constitute a comprehensive or exclusive list and duties may be varied from time to time which do not change the general character of the job or level or responsibility entailed.
Petroc has an active Equal Opportunities, Diversity and Inclusion Policy, commitment to which is expected from all staff. Applicants are, therefore, invited from all suitably qualified people irrespective of disability, gender or race. In particular, applicants with a disability, if they wish to do so, may indicate on the application form details of their disability.
MAIN FUNCTION OF THE JOB
·  To support the ALS Coordinator to maintain administrative procedures, functions
and tasks and to liaise as required with central College administration sections & local schools
·  To book rooms for the ALS Tutors, setup enrolments, timetables/student attendance records/registers for all learners in receipt of ALS
·  To support the ALS Coordinator in monitoring and clearing CIS reports on a weekly basis
·  To further develop the high quality of Additional Learning Support Service and Systems
MAIN DUTIES AND RESPONSIBILITIES
·  Deal with ALS enquiries on a daily basis
·  To book rooms for ALS Tutors on request, setup enrolments, timetables/student attendance records/adhoc registers/register amendments/queries & monitoring for all learners in receipt of ALS
·  To support the ALS Coordinator in monitoring and clearing CIS reports on a weekly basis
·  Assist with all Additional learning support, tracking, processing learner support plans and submit funding claims on regular basis
·  Deal with the booking of equipment
·  Assist with the Upload of learner information onto the Personal Record ie LIAs, Form 8, Normal Working Week forms, Support Plans.
·  Assist with EHCP annual reviews
·  Create and maintain spreadsheets
·  To attend meetings as required and to provide secretarial support including taking minutes whenever appropriate
·  Liaise with all central College administration services including Student Records, Examinations, Finance, CIS, Learner Services and Human Resources as well Curriculum Departments
·  Liaise with schools, employers and other organisations regarding student and/or ALS activities as appropriate
·  Assist with the collation and monitoring of 14-16 Consent and Correspondence forms
·  Assisting in the preparation for and attendance at Open Days and Parent consultation Evenings and other internal publicity and promotional events.
·  Assist with the set up and maintenance of Student Record Files and access the CIS system in order to support the administration requirements
·  Attend training and meetings both within and outside the County area as deemed appropriate to the job role
·  Assist the ALS Coordinator with the liaison with Special Educational Needs coordinators in schools regarding transfer of data and information on students
·  Deal with filing/photocopying/internal mail
·  To travel between College / partner sites as necessary
GENERAL REQUIREMENTS
Petroc is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The College Recruitment and Selection Policy and Procedure seeks to support this agenda through the selection stages and pre-employment checks.
Petroc is committed to Equality and Diversity and promoting Equality and Diversity and expects all staff and volunteers to share this commitment. The College Recruitment and Selection Policy and Procedure seeks to support this agenda through ensuring that at all stages of recruitment and selection are non-discriminatory and individuals are employed or promoted regardless of gender, marital status, age, ethnic origin, religion or belief, sexual orientation, disability or previous criminal records.
Actively take part in the College probation and appraisal process.
Undertake such duties as may be reasonably required commensurate with the level of responsibility within the College at the initial place of work or any other of the College's sites.
APPLICATIONS
All positions are subject to the completion of an Enhanced DBS Disclosure
Completed applications should be returned to or to the Human Resources Office, Petroc, Old Sticklepath Hill, Barnstaple, Devon, EX31 2BQ
by no later than 9am on 10th August 2017
Applications received after this deadline will not be accepted.
If you have not been called for interview within two weeks of the closing date for this post, you should assume that you have not been successful

PERSON SPECIFICATION: ALS ADMINISTRATION ASSISTANT

Criteria /

Essential

/ Method of Assessment / Desirable / Method of Assessment

Qualifications

/ ·  NVQ Level 2 in Administration or equivalent
·  Level 2 IT qualification e.g. ECDL or equivalent / Application

Knowledge and Experience

/ ·  Experience in using Microsoft Office- Word and Excel
·  Previous budget monitoring experience
·  The ability to access and use College Information Systems
·  / Interview
Application

Skills

/ ·  Good communication / interpersonal / customer service skills
·  Good administrative / organisational skills
·  The ability to take minutes at meetings
·  Ability to deliver an outstanding Customer Service
·  A proactive approach to developing and improving administrative systems / Interview
Application
Attributes / ·  A positive approach to resolving administrative problems
·  A flexible attitude
·  A commitment to Equal Opportunities and Diversity
·  Commitment to safeguarding and promoting the welfare of children and vulnerable adults / Interview