THETIS ISLAND COMMUNITY ASSOCIATION
EXECUTIVE BOARD MEETING AT FORBES HALL 9:30 AM TUESDAY, October 4, 2016
Attending: Don Sinclair (Chair), Matt Hess, Donna Stadt, Ron Bannister, Dee Smith, Celine Valestrand, Heather Hunter, Nicole Chiasson and Chad Kerr
Unable to attend: Michelle Black and Nettie Hayter
Agenda: Approved
Previous Minutes: Approved without additions
Treasurer’s Report: Matt presented and explained the report which was accepted and approved.
To Do List: on-going
Hall Manager Report: Booking report sent out via e-mail. Approved. Reminder the TIPC Dock Recognition Event is to be on October 24th, 2016
Membership Report: Dee reported that there are now 175 Family Memberships and 74 Single; 424 voting members, and $15, 937 dues collected for TICA.
STANDING COMMITTEES:
Kitchen: Protocol Meeting for users upcoming, see Calendar
Repair and Maintenance: nothing new to report.
Quarterly Magazine: on-going.
OLD BUSINESS:
New Horizon: finalize spending and reports.
Bench: Celine will look into options
Community Grant 150th: Celine will look into this.
NEW BUSINESS:
New Soc Act Transition Package: on-going with Don
Missing Items: Dee will continue to track down or replace if needed.
Equipment Loan from the Hall: It is understood that all equipment from the Hall is not to be loaned out.
LOU with TICF for funds: Thank You! M/P/C in favour (Chad seconded) for Don to sign the LOU letter.
Hall Expansion: M/P/C to start planning on expanding the Hall and M/P/C to form a committee with community members to begin this process. The Committee Chair will be Heather Hunter, along with Committee Members Matt Hess and Ron Bannister.
FAC: Thank you for the $100,000 CAD towards the community of Thetis Island! To TICF for initial contribution of $25,000 CAD to TICA for the Hall expansion. M/P/C expansion fund to be ear marked in accounts.
The meeting was adjourned at 10:35 AM
Minutes prepared by Heather Hunter
The next meeting will be on Tuesday, November 1, 2016 at 9:30am in the Hunter Room