U.S. DEPARTMENT OF EDUCATION
EDFactsSubmission System
C108 – Mathematics Participation Status
File Specifications
Version 12.0
SY 2015-16
U.S. DEPARTMENT OF EDUCATIONC108 – Mathematics Participation Status
File Specifications v12.0
This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-14-O-5013 with Applied Engineering Management Company. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.
U.S. Department of Education
Arne Duncan
Secretary
EDFacts
Ross Santy
System Owner
This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: FILE 108 – Mathematics Participation Status File Specifications – V12.0 (SY2015-16), U.S. Department of Education,Washington, DC: EDFacts. Retrieved [date] from
On request, this publication is available in alternate formats, such as Braille, large print, or CD Rom. For more information, please contact the Department’s Alternate Format Center at (202) 260–0818.
DOCUMENT CONTROL
DOCUMENT INFORMATION
Title: / C108 – Mathematics Participation Status File SpecificationsSecurity Level: / Unclassified – For Official Use Only
Filename: / c108-12-0.doc
DOCUMENT HISTORY
Version Number / Date / Summary of Change1.0 –11.0 / Versions 1.0 through11.0 are used to build files for school years prior to SY2015-16.
12.0 / July 2015 / Updated for SY 2015-16.
PREFACE
This document provides technical instructions for building files that are submitted through the EDFacts Submission System (ESS). The ESS is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.
This document is to be used in coordination with other documentation posted on under EDFacts System Documentation, including:
- EDFacts Workbook – a reference guide to using the EDFacts
Submission System (ESS); particularly useful to new users; contains multiple appendices, including one that explains how to use the file specifications
- ESS User Guide – provides assistance to new users of the EDFacts Submission System (ESS); it addresses the basic mechanics of system access and data submission
- EDFacts Business Rules Guide – describes each business rule including the error number, type, message, definition, edit logic, and the file specifications where the business rules are applied
Please contact the Partner Support Center (PSC) with questions about the documents. You will find contact information for PSC and each State EDFacts Coordinator at:
Data submitted through the ESS areauthorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 02/29/2016). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K–12) performance data for education planning, policymaking, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.
July 2015 / 1 / SY 2015-16U.S. DEPARTMENT OF EDUCATIONC108 – Mathematics Participation Status
File Specifications v12.0
Contents
DOCUMENT CONTROL
PREFACE
1.0PURPOSE
2.0GUIDANCE FOR SUBMITTING THIS FILE
2.1Changes from the SY 2014-15 File Specifications
2.2Core Requirements for Submitting this File
2.3Required Categories and Totals
2.4Guidance
2.5Definitions
3.0FILE NAMING CONVENTION
4.0FIXED OR DELIMITED FILES
4.1Header Record Definition
4.2Data Record Definition
5.0XML SPECIFICATIONS
5.1Category XML Object
5.2Table Type XML Object
5.3Agency XML Object
5.4File Transmit XML Object
July 2015 / 1 / SY 2015-16U.S. DEPARTMENT OF EDUCATIONC108 – Mathematics Participation Status
File Specifications v12.0
1.0PURPOSE
This document contains instructions for building files to submit EDFacts Data Group555: Mathematics Participation Status Tables. The definition for this data group is:
An indication of whether the school or district met the 95 percent participation requirement in the mathematics assessment in accordance with state definition.
The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended. These data will be used as responses in the Consolidated State Performance Report (CSPR).
2.0GUIDANCE FOR SUBMITTING THIS FILE
This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance.
2.1Changes from the SY 2014-15 File Specifications
Other than any editorial changes listed in the document history on page ii, there have been no other changes to this file specification
2.2Core Requirements for Submitting this File
The following table contains the reporting periodand the education units included or excluded.
Table 2.2-1: Core Reporting Requirements
SEA / LEA / SchoolReporting Period / School year
The status in this file can be viewed as a final result for the school year. For example, the status for SY 2015-16 is based on assessments administered during SY2015-16.
Education units reported / This file is not submitted at the SEA level. / Operational LEAs required to determine AYP status. / Operational schools.
Education units not reported / Closed, inactive, or future LEAs. / Closed, inactive, or future schools.
Type of count
Zero counts
Zero exceptions or
Not applicable / Exclude records for LEAs or schools that are not required to meet this indicator. Alternatively, include one record for the LEA or school to report the “NA” permitted value as the status for the “All Students” group. Do not report “NA” as the status for student subgroups.
Exclude records for LEAs, schools, or subgroups with no students. Missing records for subgroups will be interpreted to mean that the student group is not present in the LEA or school. Alternatively, include the subgroup records and use the “NOSTUDENTS” permitted value.
Exclude records for Major Racial and Ethnic Group permitted values not used by the state.
See Section 2.4 for further guidance.
Missing / Use the “MISSING” permitted value when a status is not available for an LEA or School that is required to meet this indicator. This includes cases where a student group is present in the LEA or school but the status is not available.
Use the “MISSING” permitted value for Major Racial Ethnic Group when data on the status by major racial ethnic group is not available.
Related metadata survey
2.3Required Categories and Totals
The table below lists the combinations of the categories that are expected to be submitted for the state and each LEA or school that should be included in the file. An “X” in the column indicates that the column must be populated when reporting that particular category. The abbreviations in the “Table Name” column represent the technical name of the data used in the file.
Table 2.3–1: Required Categories and Totals
Category Set / Table Name / Major Racial Ethnic Group / Disability Status (Only) / LEP Status(Only) / Economically Disadvantaged Status / Participation Status / Comments
Category Set A / MTHPRTSTS / X / X / Statuses for each major racial and ethnic groups
Category Set B / MTHPRTSTS / X / X / Status for children with disabilities (IDEA)
Category Set C / MTHPRTSTS / X / X / Status for students who are LEP
Category Set D / MTHPRTSTS / X / X / Status for students who are economically disadvantaged
Total of the Education Unit / MTHPRTSTS / X / Status for All Students
2.4Guidance
This section contains guidance for submitting this file in the format of questions and answers.
Are students who were not enrolled for the full academic year included?
Yes. The participation status is based on all students, including both those enrolled for a full academic year and those students not enrolled for a full academic year.
What records are required?
Each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category major racial and ethnic group.
Table 2.4-1:Number of records
Category set or all students / Number of records per school or districtCategory set A – major racial ethnic group / One or more
Category set B – disability status (only) / One
Category set C – LEP status (only) / One
Category set D – economically disadvantaged status / One
Total of the education unit - All students / One
Each record in the file indicates the status of the Mathematics Participation for a specific student subgroup or “all students”. For example, if a school met the Mathematics Participation Status for economically disadvantaged students, the record would indicate “ECODIS” in the field for “Economically Disadvantaged Status” and “MET” in the field for “Status.” When reporting the indicator for all students, only the field “Status” is used. The status for “All Students” is the result of the participation of all students. It is not the overall designation of the district or school.
What are the permitted values for participation status?
For any school or district, the Mathematics Participation status has one of the following statuses for the various student subgroups and for all students:
- MET: The school or district met the 95% Mathematics Participation rate for the specific student subgroup or all students.
- NOTMET: The school or district did not meet the 95% Mathematics Participation rate for the specific student subgroup or all students.
- TOOFEW: The number of students in a specific student subgroup or all students was less than the minimum group size outlines in a state’s Accountability Workbook necessary to reliably calculate the Mathematics Participation status.
- NOSTUDENTS: There were no students in the subgroup. If a school or district had no students in a specific subgroup, the status should be reported as "NOSTUDENTS." (If no students are in the school or district, the school or district should not be included in this file.)
- MISSING: Use “MISSING” only for Category Set A and Education Unit Total. The Mathematics Participation status for a specific school or district was not available at the time the file was prepared.
Why is “NA – Not applicable” a permitted value for participation status?
Districts that are not required to meet the Mathematics participation status due to exceptional circumstances should be left out of the file. However, if an SEA decided to include them in the file they should be reported as “NA – Not applicable.” This status is not used in conjunction with the other statuses. If a subgroup of students was not present in a district or school, the status is reported as “NOSTUDENTS.”
What are the permitted values for the category major racial and ethnic group?
The permitted values are:
- White (not Hispanic) / Caucasian
- Black (not Hispanic) / African American
- Hispanic / Latino – use if includes Puerto Ricans
- Hispanic (not Puerto Rican)
- Puerto Rican
- Asian – Use if doesn’t include Pacific Islanders
- Asian / Pacific Islander
- American Indian / Alaska Native / Native American
- Multicultural / Multiethnic / Multiracial / Other
- Filipino
- Native Hawaiian / Other Pacific Islander / Pacific Islander
Which permitted values should be used for the category major racial and ethnic?
States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their state Accountability Workbook.
Do any other file specifications collect related data?
Yes. Under ESEA, states determine the Adequate Yearly Progress (AYP) status of school and district. Each school and district receives one overall AYP designation, collected in C103,DG32. This determination is based on the evaluation of each subgroup within a school or district.The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.
Table 2.4-2:AYP Status and Indicators
AYP Status[*]C103, DG32
Reading/Language Arts / Mathematics / Other indicators
95% Participation / AMO Status by Subgroup / 95% Participation / AMO Status by Subgroup / Elementary/
secondary / High school graduation rate
C110, DG553 / C111, DG552 / C108, DG555 / C109, DG554 / C106, DG556 / C107,
DG557
2.5Definitions
See the EDFacts Workbook ( for the standard definitions. This file specification has no additional definitions.
3.0FILE NAMING CONVENTION
The following file naming convention is to help identify files to provide technical assistance.
A maximum of 25 characters (including the file extension) is allowed for the file name.
The following is the naming convention for file submissions:
sslevMTHPRTSTSvvvvvvv.ext
Table 3.0-1: File Naming Convention
Where / Means / Limit in charactersSs / USPS State Abbreviation / 2
Lev / Abbreviation for level:
- LEA for an Local Education Agency level
- SCH for a school level
filename / MTHPRTSTS / 9
vvvvvvv / Alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803) / 7
.ext / Extension identifying the file format:
.txt – fixed
.csv – comma delimited
.tab – tab delimited
.xml – XML / 4
4.0FIXED OR DELIMITED FILES
This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record.
The “Pop” column in the header and data records is coded as follows:
M - Mandatory, this field must always be populated
A - This field is populated in accordance with table 2.3-1“Required Categories and Totals”
O - Optional, data in this field are optional
4.1Header Record Definition
The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.
Table 4.1–1: Header Record
Data Element Name / StartPosition / Length / Type / Pop / Definition / Comments / Permitted Values Abbreviations
File Type / 1 / 50 / String / M / Identifies the type of file being submitted. / LEA MATH PARTICIPATION STATUS
SCHOOL MATH PARTICIPATION STATUS
Total Records In File / 51 / 10 / Number / M / The total number of Data Records contained in the file. The header record is NOT included in this count.
File Name (Including file extension) / 61 / 25 / String / M / The file name including extension, the same as the external file name. / See section 3.0
File Identifier / 86 / 32 / String / M / Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).
File Reporting Period / 118 / 9 / String / M / The school year for which data are being reported. The required format is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space separates the beginning and ending years. / 2015-2016
OR
2015 2016
Filler / 127 / 278 / String / M / Leave filler field blank.
Carriage Return / Line Feed (CRLF) / 405 / 1 / M /
Table 4.1–2: Header Record Example
Format / File Type, Total Records in File, File Name, File Identifier, File Reporting Period,¶Example / LEA MATH PARTICIPATION STATUS,9,characters to identify file,LEA Participation Status Math,2015-2016,¶
Below is an example of a header record.
4.2Data Record Definition
Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide the statuses for the education units.
Table 4.2–1: Data Records
Data Element Name / StartPosition / Length / Type / Pop / Definition / Comments / Permitted Values Abbreviations
File Record Number / 1 / 10 / Number / M / A sequential number assigned by the State that is unique to each row entry within the file.
DG 559
State Code / 11 / 2 / String / M / The two–digit American National Standards Institute (ANSI) for the state, District of Columbia, and the possessions and freely associated areas of the United States. / For a list of valid State Codes, refer to the EDFacts Workbook.
DG 570
State Agency Number / 13 / 2 / String / M / A number used to uniquely identify state agencies. This ID cannot be updated through this file. / 01 – State Education Agency
DG 4
State LEA Identifier / 15 / 14 / String / M / The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.
ID 5
State School Identifier / 29 / 20 / String / M / The identifier assigned to a school by the state education agency (SEA). Also known as the State School Identification Number. This ID cannot be updated through this file. / LEA level - Blank
Table Name / 49 / 20 / String / M / See section 1.0 / MTHPRTSTS
Filler / 69 / 15 / String / M / Leave filler field blank.
Major Racial Ethnic Group / 84 / 15 / String / A / The major racial and ethnic groups states use for accountability and assessment data. / MA - Asian
MAN - American Indian / Alaska Native or Native American
MAP - Asian / Pacific Islander
MB - Black (not Hispanic) or African American
MF - Filipino
MHL - Hispanic / Latino
MHN - Hispanic (not Puerto Rican)
MM - Multicultural or Multiethnic or Multiracial
MNP - Native Hawaiian / Other Pacific Islander or Pacific Islander
MPR - Puerto Rican
MW - White (not Hispanic) or Caucasian
MISSING
Filler / 99 / 15 / String / M / Leave filler field blank.
Disability Status (ONLY) / 114 / 15 / String / A / An indication that children (students) are children with disabilities (IDEA). / WDIS – Children with one or more disabilities (IDEA)
LEP Status (Only) / 129 / 15 / String / A / An indication that students are limited English proficient. / LEP – Limited English proficient (LEP) Student
Filler / 144 / 15 / String / M / Leave filler field blank.
Economically Disadvantaged Status / 159 / 15 / String / A / An indication of whether students meet the state criteria for classification as economically disadvantaged. / ECODIS – Economically Disadvantaged (ED) Students
Filler / 174 / 15 / String / M / Leave filler field blank.
Filler / 189 / 1 / String / M / Leave filler field blank.
Explanation / 190 / 200 / String / O / Text field for state use.
Status / 390 / 15 / String / M / See section 2.4 / MET – Met 95%
NOTMET – Did not meet 95%
TOOFEW – Too Few Students for Reliability NOSTUDENTS – No Students in the Sub-group
MISSING
NA – Not Applicable[†]
Carriage Return / Line Feed (CRLF) / 405 / 1 / M
Below is an example of a data record, this is the set of data that should be submitted for each education unit. See section 2.3-1.