Staff Name______Employee# ______
Though this checklist is not mandatory it can be used as an easy to follow guide when planning for your business travel.
The ANU Travel Policy and Guidelines and other travel related policies can be viewed online at: http://fbs.anu.edu.au/procurement/travel/anu-resources
BEFORE YOU SET OFF:¨
¨
¨
¨
¨
¨
¨ / Collect the following information and attach to the ‘Travel Approval’ form:
· Conference/course/training description and schedule or itinerary
eg: a printout from a website, email or pamphlet.
· If away for more than 5 nights you will need to take & complete a travel diary
· If incorporating private leisure travel & away for more than 5 nights complete and print the FBT Calculator.
· Register as an international traveller at DFAT website http://www.smartraveller.gov.au/
· Check and print copy of DFAT travel advice (for international travel).
· Approval for high risk destinations & travel risk assessment (as applicable)
· Is there a visa requirement eg: USA electronic lodgement
¨ / · Submit travel request with supporting documentation to Delegate/CIO for endorsement.
¨
¨ / Forward approved travel documentation & attachments to ITS Travel team to proceed with reservations:
· Advise if conference/training registration and payment is required
· Provide flight departure times and accommodation details
· Advise No. of Cab Charge Vouchers required
· Advise
The travel team will forward confirmation notices, e-tickets, cabcharge vouchers (when applicable) to the traveller.
WHILE TRAVELLING:
¨ / Collect receipts/tax invoices for reconciliation of purchase card, claim for reimbursement or acquittal of advance (if applicable).
¨ / Fill out the ‘Travel Diary’ if away for more than 5 nights in total
ON YOUR RETURN:
¨ / Reconcile purchase card transactions.
¨ / Forward all cabcharge voucher stubs/unused cabcharge vouchers, travel diaries, receipts and/or tax invoices for reimbursement &/or acquittal of advance payment to ITS Travel team, Chancelry 10C for processing.