MUHC RECEIVING SPECIFICATIONS

To avoid delivery refusal and non-compliance penalty charges, please ensure that all deliveries adhere to the following specifications:

  1. Freight Instructions

All deliveries are at the vendor’s expense and are FOB the MUHC address that is indicated as the consignee.

C.O.D (collect) deliveries will be refused.

II.Pallets Requirements

All deliveries must be made on standard pallets (40” width, 48” depth) and must not exceed 60” in height.

Pallet weight is not to exceed 3000 lbs.

Materials must not protrude (overhang) beyond the edges of the pallet.

Pallets with multiple PO #’s are permitted, but must be layered by PO#.

All products for a PO/Shipment, that have the same model number, must be grouped together.

Pallets must never be double stacked.

III.Labeling Requirements

All boxes/shipping containers must be identified with a carton label which indicates:

  • Vendor name and address
  • MUHC ship to address
  • MUHC department address
  • MUHC contact name
  • Purchase order number/reference #
  • Carton count (i.e. box 1 of 3, 2 of 3, 3 of 3)

All re-used boxes/shipping containers must have the old and unrelated labels removed and all visible information must be consistent with the contents of the box or shipping container.

Carton count (i.e. box 1 of 3, 2 of 3, 3 of 3) must be per PO/shipment. Multiple PO orders must have separate carton counts.

Carton / box 1 of 1 for every PO must contain a packing slip enclosed in an external pouch or a packing slip inside the box/shipping container with an exterior label indicating “Packing Slip Enclosed”.

Only 1 (one) PO per box/shipping container is permitted.

IV.Document Requirements

A bill of lading (BOL) and a packing slip must accompany each delivery.

Bill of Lading: A bill of lading (BOL) is required for each delivery

Each bill of lading must include the following information:

  • Carrier name
  • Shipper name and address
  • Consignee (MUHC) name and address
  • Purchase order number
  • Total number of skids and boxes/shipping containers

Packing Slip: A packing slip is required for every delivery and a separate packing slip is required for each PO

Each packing slip must indicate the following information:

1) on each packing slip:

  • Vendor name and address
  • MUHC ship to address
  • MUHC department address
  • MUHC contact name
  • Purchase order number
  • Packing slip reference number
  • Total number of skids and boxes for the corresponding PO/Shipment

2) on each line:

  • Product description
  • Vendor part number
  • Number of units/eaches
  • Backorder status

V.Additional Requirements

Dangerous Goods

  • MSDS (Material Safety Data Sheet) must accompany all products that are considered to be “controlled product" according to the WHMIS (Workplace Hazardous Material Information System) legislation. For information on concerning the legislation and what material is covered and exempt by the WHMIS legislation refer to the website indicated below.

CCOHS OSH Answers: Health and safety questions asked and answered by a trusted information source (

VI.Non-compliance Penalty Policy

The MUCH is committed to working with its various vendors and their carriers to ensure that they adhere to the requirements of this document. However, non compliance of the MUHC receiving specifications may result in penalties applied to the offending party

1V.03 / July 2005