Please Fill out Both Sides of This Form

EVENT REQUEST

--Please fill out both sides of this form--

General Information

Name of Event______Date of event______

Form submitted by______Form submittal date______

Contact Person______Contact Phone______Contact Email______

Area/Room Required______Offsite Location______

Actual Event Hours ______to ______Hours Area/Room Needed ______to ______

Ministry Group/Team ______

Should this event be promoted to all church members? ____Yes ____No

Should this event be promoted to general public? ____Yes ____No

Publicize on website? ____Yes ____No Beginning ______

Publicize in worship guide? ____Yes ____No Beginning ______

Special requests regarding promotion? ______

______

______

Event Needs

Number of people expected ______

Childcare needed ____Yes ____No Number of children expected ______

Ages for childcare ______

Church vehicle needed ____Yes ____No Request use of 2006 Van ______

Name of driver(s)______

All drivers must be 25 years old & listed on church vehicle insurance policy. Please attach copy of drivers license (new drivers).

Welcome team needed ____Yes ____No

Food services needed ____Yes ____No Charge Code # ______for cost of food items

Food requested ______

Beverages____Coffee ____Soft Drinks ____Water____Other ______

Equipment needed____Yes ____No (Check all that apply)

____Microphones____Podium____Chairs____Tables

____Projector____Dry-Erase Board ____TV/DVD ____Screen

____Other ______

--Please fill out both sides of this form--

--Please fill out both sides of this form--

Brief description of event to be used on calendar/website/publications (2-3 sentences)

(Please provide us with as much information as possible in 3-4 sentences including cost and contact email)

______

Approval/Planning (Staff use only)

Design Meeting Date (12-14 weeks before event)______Date promotion begins ______

Group Calendar ______Church Calendar ______Public Calendar______

Level 5 event? ______Staff Contact ______

Date received ______Date approved ______Approved by ______Cost ______

Include special instructions for set-up below and email document to .

______

This form must be completed and returned to the church office before any event can be scheduled/promoted on our church calendar. Please give completed forms to Carol Walls.

Updated 1.11.17