Volume No. 2—Classification & Coding Structure / TOPIC NO. 60301
Function No.60300—FAACS Online / TOPIC DATA ELEMENT CODES
DATE July 2012

Table of Contents

Overview 2

Introduction 2

Topic Layout 2

Contacts 2

DOA Contact 2

FAACS Data Elements: FAACS Online Screen Order 3

FAACS Data Elements: Alphabetical Order 5

Overview
Introduction
/ This topic provides a quick reference for locating various data elements in the FAACS Online System.
You will find a list of data element codes for use with the Data Element Change function of the FAACS Online System.
Topic Layout
/ Data Element Codes are organized here in two ways as follows:
·  In order of the FAACS Online screens and
·  Alphabetical order.
Contacts
DOA Contact
/ Assistant Director, Financial Reporting
( (804) 225-2257
FAX (804) 225-2430
* 
FAACS Data Elements: FAACS Online Screen Order
Data Elements / Codes for Element Change
Agency Number / N/A
Asset Category / N/A
Identification Number / N/A
Action Code / N/A
Status Field / N/A
Description Line 1 / 10601
Description Line 2 / 10602
Description Line 3 / 10701
Description Line 4 / 10702
Building Identification Number / 10501
FIPS Code / 10505
Wing / 10503
Floor / 10502
Room / 10504
Responsible Position / 10401
Responsible Description / 10402
Acquisition Basis / 10203
Availability Code / 10207
Acquisition Method / 10204
Ownership Status / 10206
Condition Code / 10208
Tag Indicator / 10209
Control Indicator / 10205
Organization / 10306
Acquisition Date / 10201
Surplus Date / 30206
Nomenclature / 10210
Useful Life / 10202
Vendor Identification Number / 10804
Agency List Number / 10301
Voucher Number / 10302
Fiscal Year / 10304
Fiscal Month / 10305
Quantity / 10307
Last Inventory Date / 10404
Transaction Code / N/A
Fund / N/A
Program / N/A
Service Area / N/A
Element / N/A


FAACS Data Elements: FAACS Online Screen Order, Continued

Data Elements / Codes for Element Change
Project / N/A
Cost Code / N/A
Funding Amount / N/A
Funding Source / N/A
Grant or Contract / N/A
Organization / N/A
Disposal Date / N/A
Disposal Proceeds / 30202
Disposal Code / 30203
Disposal Quantity / 30205
Disposal Description / 30204
Serial Number / 10801
Model / 10802
Manufacturer / 10803
Component Agency / 10902
Component Category / 10903
Component ID Number / 10904
Agency Loan To / 10403
Negotiated Use Allowance / 10506
Salvage Value / 10508
Installation Date / 10905
Acceptance Date / 10906
Approval Number / 10907
Maintenance Contract Number / 30301
Vendor Identification Number / 30302
Maintenance Contact Person / 30303
Inception Date / 30304
Expiration Date / 30401
Renewal Date / 30402
Warranty Expiration Date / 30403
Maintenance Amount / 30404
+/- / 30405
Consumer Price Index / 10507
Replacement Value / 30501
Replacement Basis / 30502
Actual Value / 30503
Value Basis / 30504
Last Appraisal Date / 30505
Policy Expiration Date / 30601
Policy Type / 30602
Insurance Policy Number / 30603
Insurance Policy Description / 30604
FAACS Data Elements: Alphabetical Order
Data Elements / Codes for Element Change
+/- / 30405
Acceptance Date / 10906
Acquisition Basis / 10203
Acquisition Date / 10201
Acquisition Method / 10204
Action Code / N/A
Actual Value / 30503
Agency List Number / 10301
Agency Loan To / 10403
Agency Number / N/A
Approval Number / 10907
Asset Category / N/A
Availability Code / 10207
Building Identification Number / 10501
Component Agency / 10902
Component ID Number / 10903
Condition Code / 10208
Consumer Price Index / 10507
Control Indicator / 10205
Cost Code / N/A
Description Line 1 / 10601
Description Line 2 / 10602
Description Line 3 / 10701
Description Line 4 / 10702
Disposal Code / 30203
Disposal Date / 30201
Disposal Description / 30204
Disposal Proceeds / 30202
Disposal Quantity / 30205
Element / N/A
Expiration Date / 30401
FIPS Code / 10505
Fiscal Month / 10305
Fiscal Year / 10304
Floor / 10502
Fund / N/A
Funding Amount / N/A
Funding Source / N/A
Grant or Contract / N/A
Identification Number / N/A
Inception Date / 30304


FAACS Data Elements: Alphabetical Order, Continued

Data Elements / Codes for Element Change
Installation Date / 10905
Insurance Policy Description / 30604
Insurance Policy Number / 30603
Last Appraisal Date / 30505
Last Inventory Date / 10404
Maintenance Amount / 30404
Maintenance Contract Person / 30303
Maintenance Contract Number / 30301
Manufacturer / 10803
Model / 10802
Negotiated Use Allowance / 10506
Nomenclature / 10210
Organization / 10306
Organization / N/A
Ownership Status / 10206
Policy Expiration Date / 30601
Policy Type / 30602
Program / N/A
Project / N/A
Purchase Order Number / 10303
Quantity / 10307
Renewal Date / 30402
Replacement Basis / 30502
Replacement Value / 30501
Responsible Description / 10402
Responsible Position / 10401
Room / 10504
Salvage Value / 10508
Serial Number / 10801
Service Area / N/A
Status Field / N/A
Surplus Date / 30206
Tag Indicator / 10209
Transaction Code / N/A
Useful Life / 10202
Value Basis / 30504
Vendor Identification Number / 10804
Vendor Identification Number / 30302
Voucher Number / 10302
Warranty Expiration Date / 30403
Wing / 10503

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