VOUCHER MEETING AND BID OPENING
OF THE TOWN BOARD OF THE TOWN OF WHITESTOWN, HELD ON THURSDAY,
FEBRUARY 19, 2004 @ 7:00 PM AT THE
COMMUNITY CENTER IN SAID TOWN
Town Board Members Present:
Matthew ShannonSupervisor
William CopperwheatCouncilman
Brian BrooksCouncilman
Daniel SullivanCouncilman
Town Board Members Absent:
Charles R. Gibbs, IICouncilman
Other Town Officials Present:
Joanne ZegarelliTown Clerk
Sal GranatoHighway Superintendent
Nancy HartmanPersonnel/Finance Director
Jack DelMonteForeman/Buildings & Grounds
Phillip HustedCodes Department
Karl SchrantzTown Engineer/SCE
The Supervisor opened the meeting at 7:04PM, roll call and moment of silence. Pledge Allegiance to Flag.
The Supervisor asked for a motion to accept the minutes of the January 14, 2004 Town Board Meeting. No motions were made.
Upon the motion of Councilman Brooks, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board accept the minutes February 4, 2004 Town Board Meeting.
All voted aye.
Motion carried.
Bid Opening
The Town had advertised for bid the site preparation contract for the Gibson Road property. Bid advertisement was read aloud by the Town Clerk in the order in which they were received. They are as follows; Lancaster Construction $1.00 (one dollar), Leitz Enterprise $251,670.00 (Two Hundred Fifty One Thousand Six Hundred Seventy dollars), Ritter and Paratore $293,333.00 (Two Hundred Ninety Three Thousand Three Hundred Thirty Three Dollars) and Burrows Trucking $690,000.00 (Six Hundred Ninety Thousand Dollars).
Discussion was had regarding the $1.00 bid.
Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board will canvass and award to the lowest qualified bidder upon review by the Town Attorney and Town Engineer.
All voted aye.
Motion carried.
Highway
Sal Granato addressed the Board. He reported that his department has been quiet lately because the snow has subsided. He reported on work the department has been doing in their spare time, such as refurbishing a small dump truck. He also reported that a sander truck broke down. He had transferred the sander to another truck. Discussion was had regarding the Sauquoit Creek and potential flooding when spring comes. Discussion was had regarding the Sauquoit Creek Basin Committee.
Police
Police Chief Wolanin is not in attendance.
Police Commission
There will be a need to discuss labor relations in executive session.
Codes
Phil Husted addressed the Board. He submitted a written report dated February 2004 and referred to the issues of this report, which is on file at the Clerk’s office.
Buildings & Grounds
Jack DelMonte addressed the Board. He reported that his department has been busy. He reported that a pipe broke and glycol had leaked. His department had repaired it and NYSDEC has inspected and approved the repair. Goal nets were repaired. He thanked Central Garage for painting them. He further reported that the Olympia had broken down and was repaired by Central Garage. He had the opportunity to view the new bathroom plans for Dunham Manor Playground. Discussion was had regarding the Hockey Game and how the Town received notice of the cancellation. Discussion was had regarding insurance coverage of the broken pipe and glycol spill.
Jack asked for permission to purchase a second defibrillator in the amount of $1,762.50, stating that originally he believe that Whitesboro Fire Department would be purchasing it for the Recreation Department however it was a misunderstanding. Discussion was had and the Town Board agreed to send a letter to Chief McQueen for clarification.
Engineering
Karl Schrantz addressed the Board. He reported and discussed the bids received regarding the site preparation contract for Gibson Road, the Clark Mills water project, the Sutliff Road project and the Verona Water project. Discussion was also had regarding the formation of water districts and the status of Camelot Village.
Town Clerk
Joanne Zegarelli addressed the Board. She stated that the New York State Office of Real Property Services has asked for a member update of the Town’s Board of Assessment Review. There is one vacancy and one member’s term that had expired. The Supervisor reported that there would be yet another vacancy on that Board.
Personnel and Finance
Nancy Hartman addressed the Board. She reported on the Association of Towns meeting that she attended stating that she has learned much, particularly about grant funding for sewer and water project and she also reported that there would be major changes on financial reporting. She requested additional time on a FOIL request. She asked for the following resolution regarding a water grant application.
Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board authorized the supervisor to sign a letter of intent that the Town will be in compliance with federal and state law in conjunction with the Community Capital Assistance Program Grant.
All voted aye.
Motion carried.
Councilman Sullivan has reported unfavorable mail that he has received on his Town
e-mail address. He has asked Nancy to look into it.
Public Comment
No public asked to be heard.
Old Business
The coke proposal was tabled. Discussion was had regarding the establishment of a Stormwater Committee of 3-5 (three to five) people. Further discussion was had regarding the new Stormwater regulations and how the Planning Board would benefit.
Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board entered into executive session at 7:55PM to discuss labor relations for the Town of Whitestown.
All voted aye.
Motion carried.
Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board ended executive session at 8:35PM.
All voted aye.
Motion carried.
Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board retain Leroy Kotary for the purpose of labor relations between the Town of Whitestown and the Whitestown Police Department PBA.
All voted aye.
Motion carried.
Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board authorized Attorney Schmitt to negotiate two pending sewer claims regarding Koestner and Rorick.
All voted aye.
Motion carried.
The purpose of the meeting was for the Town Board to review and approve vouchers for payment.
Upon the motion of Councilman Brooks, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board hereby authorized the payment of;
General Fund Bills (A) No. 127 through No. 240
General Fund Bills (B) No. 34 through No. 54
Special Districts No. 2
Sewer Consolidation District No. 7 through No. 11
Landfill Closure Phase 2 No. 227
Water District # 1 Extension No. 123 through No. 125
Water District #25 No. 32 through No. 33
Highway DA & DB No. 51 through No. 109
Fire Districts No. 1 through No. 6
said abstract having been duly audited by the said Town Board thus authorizing the Supervisor to write checks for the payment of the same, and it is
FURTHER RESOLVED, that no further business is to come before the Board; therefore, the meeting was adjourned at 8:36PM
All voted aye.
Motion carried.
Respectfully submitted,
Joanne Zegarelli
Town Clerk