Submitting supplementary material

SAGE publishes peer-reviewed supplementary materials online, alongside the full-text of articles. Supplementary materials are generally related to a specific article although there may be instances, for example with podcasts and video material, where they are not directly attributable to a specific piece of research. They should generally be files that were used to create the research (such as datasets) or be accompaniments to the article that could not be included in the traditional print version (such as audio/video material that is impossible to produce in print form).

Authors should consult the guidelines of the journal to which they are submitting to see whether supplementary material is accepted. Supplementary files will be subjected to peer-review alongside the article. Decisions about whether to include supplementary files will be made by the relevant Journal Editor (or appointed deputy) as part of the article acceptance process.

Supplementary files will be uploaded as supplied. They will not be checked for accuracy, copyedited, typeset or proofread. The responsibility for scientific accuracy and file functionality remains with the authors. A disclaimer will be displayed to this effect with any supplementary material published.

SAGE will only publish supplementary material if all the necessary permissions have been obtained. If the content of the file is not original to the author, then the author must clear all permissions prior to publication (including paying any required fees). The author is responsible for providing copies of permissions and details of the correct copyright acknowledgement when submitting the material for publication. For more information on copyright and permissions please click here

Submitting audio files

Audio properties

·  Audio content can be submitted in any of the following formats: asf, avi, flv, mov, mp3, mp4, mpeg, mpg, wav, wma or wmv

·  The file will should be no larger than 50MB. If you wish to produce a podcast with a larger file size, please discuss this with the Journal’s Editorial team. Please note that very large files will deter some users.

·  The file should be labelled as follows: Journal title followed by volume year, month of submission, an underscore and the leading author’s last name.

For example a podcast submitted in August 2014 by John Smith would have the file name: [Journal]1408_smith.

Some advice on podcast best practice

Be considerate to your listeners. Podcasts play in real-time, so be mindful of your users' attention and move the credits listing to the end of the audio recording.

Keep your personal discussions personal. Don't expect your listener to continue listening to discussions only relevant to the people creating the podcast.

Keep it short. Twenty minutes is about the right length for a podcast. Remember that your listeners are likely to be listening while exercising, driving or doing something else. Deliver valuable, informative, engaging and entertaining content that your listeners can't get from any other media.

Make it easy for your listeners to find links to content you mention during the podcast by including the addresses at the end.

Submitting video files

Video properties

·  At least 640 by 480 resolution and at least 20 fps.

·  The video compression should be of high quality. The Journal expects compression technology to evolve and so does not wish to be prescriptive over compression types. Today H.264 codec in an MP4 or AVI contained is a good choice. MPEG-1 and MPEG-2 are portable but have lower quality and larger files than the more modern codecs. We expect videos to be able to play on Windows 8 and back, Linux and Mac so proprietry formats, such as WMV and FLV are discouraged.
The Editor reserves the right to request authors to change the compression codec before publication.

·  Videos should be below the 50MB mark. Exceptions may be made at the discretion of the Editors-in-Chief. Please note that very large files will deter some users.

How to submit your supplementary material

Supplementary material should be submitted along with your article via the Journal’s usual submission system. Please see the submission guidelines of the relevant Journal for more information. A full list of SAGE journals can be found here

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