MINUTES

Canberra Ultimate Board Meeting – Sunday 8 February 2015

Civic

Chair: Jason de RooyMinuter: Ebony Holland

Present: Jason de Rooy (JdR), Liz de Hoog (LdH), Thomas Walcott (TW), Ben Grady (BG), Ebony Holland (EH).

Apologies:Anthony Perry (AP).

  1. Opening, Attendance and Apologies

The meeting opened at 5.40 pm

  1. Minutes of Previous Meeting

The Minutes of the previous meeting were reviewed and approved.

  1. SCUL/NCUL post-season survey results report

BG presented the 2014 Spring NCUL and SCUL survey results. The Board were happy with the results and thanked the League Directors for their hard work. The key issues raised included rules knowledge, lights and game length. These issues will be addressed via the 'Ask the President' blog and through thedevelopment of Academy.The Board agreed to seek feedback from leagues every 1-2 years.

Action 3.1 – BG to circulate 2014 Spring NCUL and SCUL survey results to the Board for information.

Action 3.2 – JdR to write ‘Ask the President’ blog on lighting and games.

  1. Next disc order

Board agreed to order 100-150 League Champion discs for league prizes, 100 rainbow discs and 100 standard CU swan discs.Factory are also interested in ordering discs to replace the current kit bag.

Action 4.1 – JdR to discuss League Champion discs with LDs, and coordinate disc design for League Champion and rainbow discs.

Action 4.2 – TW to work with AP on disc order.

Action 4.3 – LdH to discuss shared shipping costs with TW for Factory disc order.

  1. Assistance for University O-Weeks

Board agreed to continue to offer guidance and support to university teams as needed.

  1. Assistance for Youth Nationals 2015 campaign

Board agreed to provide $2500 support for Youth Nationals, which is consistent with 2014 support.

  1. Upcoming Leagues

Fields have been confirmed for the 1 April to 30 September period. The Board agreed to APs proposed League schedule, which will be discussed and announced with LDs. Board discussed the costs of the Autumn league at Lyneham considering additional lighting charges, but agreed to keep it at $50 per player unless AP identified a substantial loss.

Action 7.1 – AP to discuss league dates with LDs.

  1. General tournament

Board discussed andagreed to bid for AMUC2016 and Nationals2018.

Action 8.1 – JdR and AP arrange written agreement with Tournament Director.

Board also discussed and agreed to support 2015 ACTIndoor Championships.

Action 8.2– JdR and AP to liaise with mPowerdome to explore potential dates/availability for ACT Indoor Championships.

Board also supported the dates forthe next 2015 Women’s Hat Tournament,which is scheduled locked in for 30 Oct – 1 Nov.

  1. Equipment

Heather Bozza was confirmed as the ACT Ultimate Equipment Officer.Board agreed to the purchasing of shelving for the storage space, and supported a general cleanout and stocktake of equipment.

  1. Launch of Academy

BG presented the concept of Academy to the Board. Academy will be a weekly training/pick-up session designed to develop Ultimate players from divisions 2 and 3 looking to improve their skills and knowledge of Ultimate. Board agreed to fund the field space for initial pick-up games on Thursdays to mid-March 2015. BG will continue to work with CU and the clubs to design the program.

Action 10.1 – BG to promote pick-up online and through the newsletter, and lead/coordinate development ofAcademy.BG to report back to Board on progress.

  1. Head coach position

Board discussed the benefits of having a head coach position for CU, and agreed to revisit when the right person was identified.

  1. Club and team integration with CU

Board agreed to encourage and support clubs affiliated with CU. Will explore incentives to keep details updated on the website in the lead up to the 2015-2016 season.Board will also review and communicate the Clubs Affiliation Policy.

  1. CU administration calendar, CU Board job descriptions

BG and EH continue to develop the administration calendar and job descriptions.

Action13.1 – BG and EH to circulate administration and calendar and draft job descriptions to the Board for comment.

  1. CU website access

Board approved delegation of decision-making over website matters to BG. Simon Ratcliffe to be invited to the next Board meeting to discuss any website issues, including access.

Action 14.1 –EH to invite Simon Ratcliffe to next Board meeting for webmaster update.

  1. Close and Next Meeting

The meeting closed at 7.38 pm.

The next Board meeting will be held after SCUL games on Wednesday 4 March 2015 at the Woden Tradies.

Outstanding Actions Summary

1 December 2014

3.1 / BG / BG to draft an annual administration calendar for discussion at next meeting.

13 May 2014

4.3 / JdR / Progress purchasing of CU Trailer

2013

11.4 / Board / Draft Youth Nats Guide (Emma, Jesse keen to keep managing) – revisit when Emma is back in time

Future meetings:

  • 2016 CU Strategic Planning discussion
  • Player pathway document