4th Safety Group Meeting: 1-5 Year Member Program Validation Checklist:
Firm Name:______Evaluator: ______
Complete and return this checklist for your 2018Program elements, and any previous years’ maintenance elements, confirming your review based on the program requirements outlined below .
Written Standard Program Requirements:
Compare your standard against program element requirements as noted in Employer Guidelines
Standard (and all steps) is dated, current and in writing
Review any specific company expectations set out in their standard;
- Firms must meet both legislated and their own company requirements
Verify implementation of their standard
- i.e. regular workplace inspections meeting the legislative minimum requirements & their own company expectations
Communication of Program Requirements:
Ensure communication was conducted in 2018 either by;
- Bulletin board postings (i.e. H&S policy)
- Pay stuffers
- Newsletters
- Intranet communications
- Memos to appropriate staff
- Meeting, safety talk agenda and minutes
Training Program Requirements:
Review training records including sign off sheets and/or certificates required for every element to ensure ALL appropriate staff have completed training in 2018
Must be able to verify date of training, elements trained, who conducted the training, method of training and list of persons in attendance.
All training records for SG elements selected must be viewed and verifiable at time of audit. Firm is responsible to ensure all training records are at worksite agreed upon to conduct audit.
- Examples of training delivery:
- Orientation training
- Classroom Training sessions
- Demonstrations by supervisors
- Observing another co-worker (mentoring or buddy system)
- E-learning
- Safety Talks
Evaluation Program Requirements:
Evaluation of program requirements can include:
- Analysis of observations/inspections/plant or job-site audits
- Survey of employees/supervisors – interviews or questionnaire with summarized results
- Quizzes of employees/supervisors – summarized results and action planning
- Statistical review and analysis (i.e. WSIB Information)
- Review and analysis by JHSC (minutes) or H&S representative
- Management review and analysis
- Third party assessment and analysis
Completion of evaluation plan by March 31, 2018
Make Improvements and Acknowledge Success Program Requirements:
Review action plan and/or summary of recommendations addressing the gaps identified in their evaluation
Review documentation of either:
- performance evaluation
- Letter /memo from president, health & safety awards,
- public recognition for JHSC and/or employees, staff meeting, newsletter article and/or bulletin board display
Maintenance Elements Program Requirements:
Firm is required to provide documentation that demonstrates that it has completed:
- an annual review of previous element’s standards, and
- an annual evaluation of previous elements which includes when, by whom and action taken
Ensures programs are up to date and being complied with
- i.e. expired training is identified and addressed
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