6
Boyd County Board of Education Regular Board Meeting
August 27, 2012 7:00PM
1226 Summit Road
Ashland, KY 41102
Attendance Taken at 6:59 PM:
Present Board Members:
Ms. Linda Day
Mr. Bob Green
Ms. Tammy Pruitt
Mr. Randall Stapleton
Absent Board Members:
Ms. Theresa Jackson
1. Call Meeting to Order at 7:00 p.m.
2. Pledge to the United States Flag
3. Reading of the Board Goals
"All students will be active self-motivated life-long learners."
"All students will graduate and demonstrate the skills and the knowledge to support productive citizenship."
4. Adoption of the Agenda
Order #22 - Motion Passed: passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
5. Student/Staff Presentations/Recognitions
· 100% Tobacco Free Schools Plaque
· Boyd County Public Schools Foundation For Children president Marc Rosen presented plaques to the Grant recipient winners: Bob Pulliam, John Holbrook, Lora Parsons, Betty Thacker, John Johnson, Terry Thorpe, Katie Phillips, Natalie Walter, Chris Wallace, Robin Bennett and Katherine Snyder
· Boyd County receives many recognitions at the Excellence in School Communications in KSBA/KYSPRA Annual OASIS Public Information Awards Program:
ü K-Prep: Kentucky's Accountability and Assessment brochure - 2nd place Marilyn Mayo, Lisa Maynard and Rhonda Osburn
ü Boyd County High School Academies brochure - 1st place Mike Spears, Cari Rucker and Rhonda Salisbury
ü 2011-2012 District Pocket Calendar - 1st place and Fall 2011 District Newsletter "Creating Our Future" - 2nd place Ginger Clark and Karen Curnutte
ü 2011 - 2012 BCHS Basketball Calendar "Lion Strong" - 1st place and 2011-2012 BCHS Basketball program "Fueled by Hard Work, Driven by Desire" - 2nd place Mike Spears
ü "Ponderosa Radio" - 1st place Matt Spade
6. Request to Address Board Chair - None
7. Dialogue
ACT Results were review/discussed by principal Rhonda Salisbury
Curriculum/Assessment Coordinator Marilyn Mayo reviewed/discussed the Junior ACT Results
Professional Growth & Teacher Evaluation and the Advanced Ed-SACS was reviewed by Asst. Supt. Brock Walter
Pictures were viewed on the new Boyd County High School by Kevin Cheek and Travis Curry
8. Reports/Communications
8.1. Safe Schools Report
8.2. Transportation Report
8.3. Maintenance Report
8.4. Graduation/Promotion Report
8.5. Staff Attendance Report - None
8.6. Policies and Procedures for Review
8.7. Follow-up
8.8. Board Member Follow-Up
9. Action Items
9.1. Approve Change Order No.'s 3-9, 9-16, and 28-19 for the new Boyd County High School
Order #23 - Motion Passed: Consider superintendent's recommendation to approve Change Order No.'s 3-9, 9-16, and 28-19 for the new Boyd County High School, passed with a motion by Mr. Randall Stapleton and a second by Ms. Tammy Pruitt.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.2. Approve second reading of Board Policy #09.36 - School-Related Student Trips
Order #24 - Motion Passed: Consider superintendent's recommendation to approve second reading of Board Policy #09.36 - School-Related Student Trips passed with a motion by Ms. Tammy Pruitt and a second by Mr. Randall Stapleton.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.3. Approve the Preliminary Annual Financial Report for FY 2012
Order #25 - Motion Passed: Consider superintendent's recommendation to approve the Preliminary Annual Financial Report for FY 2012, passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.4. Approve to transfer $411,000 (four hundred eleven thousand dollars) in excess Capital Outlay funds to the general fund to pay for facilities maintenance expenses, subject to KDE approval
Order #26 - Motion Passed: Consider superintendent's recommendation to approve to transfer $411,000 (four hundred eleven thousand dollars) in excess Capital Outlay funds to the general fund to pay for facilities maintenance expenses, subject to KDE approval, passed with a motion by Mr. Randall Stapleton and a second by Ms. Tammy Pruitt.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.5. Approve to reduce the facilities maintenance budget by $100,000 (one hundred thousand dollars) from the level approved in May in the Tentative Working Budget
Order #27 - Motion Passed: Consider superintendent's recommendation to approve to reduce the facilities maintenance budget by $100,000 (one hundred thousand dollars) from the level approved in May in the Tentative Working Budget, passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.6. Approve to set the bus travel allowance to schools at $10,000 (ten thousand dollars) to the high school, $2,500 (twenty-five hundred dollars) to the middle school, and $250 (two hundred fifty dollars) to each elementary school
Order #28 - Motion Passed: Consider superintendent's recommendation to approve to set the bus travel allowance to schools at $10,000 (ten thousand dollars) to the high school, $2,500 (twenty-five hundred dollars) to the middle school, and $250 (two hundred fifty dollars) to each elementary school, passed with a motion by Ms. Tammy Pruitt and a second by Ms. Linda Day.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.7. Approve to set the Section VI allocation for supplies to school councils at $120.74 (one hundred twenty dollars and seventy-four cents) per ADA
Order #29 - Motion Passed: Consider superintendent's recommendation to approve to set the Section VI allocation for supplies to school councils at $120.74 (one hundred twenty dollars and seventy-four cents) per ADA, passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.8. Approve the Working Budget for FY 2013
Order #30 - Motion Passed: Consider superintendent's recommendation to approve the Working Budget for FY 2013, passed with a motion by Ms. Linda Day and a second by Ms. Tammy Pruitt.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
9.9. Approve Pennies for CASA fundraiser for September 2012
Order #31 - Motion Passed: Consider superintendent's recommendation to approve Pennies for CASA fundraiser for September 2012, passed with a motion by Mr. Randall Stapleton and a second by Ms. Tammy Pruitt.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
10. Consent Items
Order #32 - Motion Passed: Consider superintendent's recommendation to approve consent items as listed passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
10.1. Consider Financial Report
10.2. Consider payment of bills
10.3. Consider minutes of a regular board meeting of July 23, 2012
10.4. Consider minutes of a special board meeting of August 9, 2012
10.5. Consider a fund raising request from Summit Elementary for students to sell items from the Charleston Wrap Kitchen & Home Brochure from August 31 - September 14, 2012,
10.6. Consider a request from Catlettsburg Elementary to declare surplus the attached items
10.7. Consider fund raising request from Ponderosa Elementary PTA to sell popcorn and water from September 7 - December 7, 2012
10.8. Consider fund raising request from Ponderosa Elementary to have a Cookie Dough Sale from August 29 - September 12, 2012,
10.9. Consider minutes of the School Based Decision Making Councils as listed below:
Boyd County High School
Boyd County Middle School
Cannonsburg Elementary School
Catlettsburg Elementary School
Ponderosa Elementary School
Summit Elementary School
11. Acknowledge Personnel Actions
Order #33 - Motion Passed: Consider superintendent's recommendation to approve Personnel Actions passed with a motion by Ms. Tammy Pruitt and a second by Mr. Randall Stapleton.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
12. Focus of Business/Topics for Next Meeting
· Life Track for Students (S. Grannis)
· Student Enrollment (Mr. Osborne/C. Salyers)
13. Adjourned at 8:01 p.m.
Order #34 - Motion Passed: passed with a motion by Mr. Randall Stapleton and a second by Ms. Linda Day.
Ms. Linda Day Yes
Mr. Bob Green Yes
Ms. Theresa Jackson Absent
Ms. Tammy Pruitt Yes
Mr. Randall Stapleton Yes
______
Robert Green, Chairperson Howard K. Osborne, Superintendent