Letter to Name of Applicant)
DATE OF LETTER
Page 1 of 2
Conditional Job Offer Letter
(Toselected candidate. Language in red
should be deleted for current state employees)
(MUST BE PRINTED ON DEPARTMENT LETTERHEAD)
DATE
Name
Address
Dear M______:
We have completed our interviews for the position of (state job classification) and I am pleased to formally inform you that you have been selected. Congratulations on an excellent interview. I look forward to having you join our (office/division/bureau/agency).
Your starting salary will be (annual salary for overtime exempt employees/hourly rate for overtime-eligible employees; include stipend, where applicable). You will be eligible for a merit increase after one year of employment(will be more than one year for part-time or seasonal positions). The details of your benefits package will be explained to you at New Employee Orientation, but you should feel free to ask me or our HR staff any questions concerning your benefits before that is scheduled.
As we discussed, your start date will be (day and date). At that time I will introduce you to our Human Resources staff who will help you complete required “sign up” paperwork such as the Employment Eligibility Verification (Form I-9), tax deductions, Maine State Retirement, insurance forms, and other related documents. Also, so that we may comply with personnel screening and verification requirements, please bring the originalversion (photocopies are not acceptable) of credentials you claimed on your application for employment or during the selection process. Common examples of these documents include original college degree or transcripts provided by your college or university, professional licenses (nurse, social worker, etc.), certifications, or other similar materials. A member of the HR staff will examine the documents and make a copy of the original for your personnel file, verifying that it is a copy of the original. If you do not have these documents, please take immediate steps to obtain originals from the issuing authority. Since your selection is conditional upon verification of your credentials, the verification process will be completed during your probationary period. (A criminal record, driver’s licenseor credit check will also be conducted during the probationary period, as needed.) If additional information is needed to complete the verification process, we will contact you.
Please contact me at (phone and/or email address) if you have any questions prior to your start date. Again, congratulations on being selected. We look forward to seeing you on (date).
Sincerely,
Your Name
Your Title
cc: ______, NRSC (fill in name of HR Manager)