______

Executive Committee

Meeting Minutes1 of 21

September 8, 2004, sv, nr

Wednesday, September 8, 2004

EXECUTIVE COMMITTEE MINUTES

MEMBERS: / PRESENT:
B.Smith, Chair / B.Smith
K.Leibovici, Vice-Chair
B.Anderson / B.Anderson
E.Gibbons / E.Gibbons
M.Phair / M.Phair

ALSO IN ATTENDANCE:

Councillor J. Batty
Councillor A.Bolstad
Councillor J.Melnychuk
A.B.Maurer, City Manager
J.Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Mayor B.Smith called the meeting to order at 9:32 a.m.

Councillor K.Leibovici was absent.

A.2.ADOPTION OF AGENDA

MOVED M.Phair:

1. That the September 8, 2004, Executive Committee meeting agenda be adopted with the addition of the following items:

E.1.d.Event Update – VERBAL PRESENTATION
– IN PRIVATE

E.4.a. CThe Sturgeon Valley Housing Co-Operative Ltd. (Keegano) – Section 247 Municipal Government Act – Additional Information

  1. That the following items be dealt with time specific:

First Item of Business:E.1.a.CDowntown Development Organization Options

Second Item of Business:E.4.a. C The Sturgeon Valley Housing Co-Operative Ltd. (Keegano) – Section 247 Municipal Government Act – Additional Information

Third Item of Business:E.4.c. CLetter dated July 7, 2004, from Gordon Harris, Edmonton North East Bingo Association re: Property Tax Roll No. 3746989

Fourth Item of Business:E.4.b. CLetter dated July 5, 2004, from Rob Martin, the Edmonton Housing Trust Fund re: Property Tax Arrears for Tax Accounts 4053906 and 4053708

  1. That Executive Committee reconvene at 1:30 p.m. in Council Chamber.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

A.3.ADOPTION OF MINUTES

MOVED M.Phair:

That the August 25, 2004, Executive Committee meeting minutes be adopted.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted items D.2.a., E.1.a. C, E.1.b. C, E.2.a. C, E.2.c., E.4.a. C, E.4.b. C, E.4.c. C, E.4.f., E.4.g. C, E.4.i., E.4.j., E.4.k., E.4.l., E.4.m., and in-private item E.1.d., for debate.

MOVED M.Phair:

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS

D.3.a.University of Alberta Liaison – Quarterly Report No. 4

That the revised due date of November 10, 2004, be approved. / City Manager
Due: Nov. 10, 2004

D.3.b.Declaration of a State of Emergency – Procedures and Power

That the revised due date of November 10, 2004, be approved. / City Manager
Due: Nov. 10, 2004

D.3.c.Review of Plans for the Clareview town Centre West of the LRT Corridor

That the revised due date of January 2005 be approved. / Planning & Dev.
Due: Jan. 2005

D.3.d.FutureSchool Sites

That the revised due date of January 2005 be approved. / Planning & Dev.
Due: Jan. 2005

D.3.e.Effect of Infill on Surrounding Communities – Smart Choices

That the revised due date of February 2005 be approved. / Planning & Dev.
Due: Feb. 2005

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.c.Edmonton 2005 World Masters Games Report #7, Third Quarter 2004 

That the September 8, 2004, Office of the City Manager report 2004CMW003 be received for information. / City Manager

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.CBylaw 13822 - To authorize the City of Edmonton to lend money to a controlled corporation, Edmonton Economic Development Corporation 

That Executive Committee recommend to City Council:

1.That the City enter into agreement with Edmonton Economic Development Corporation (EEDC) regarding the financing of tenant improvements at Research Center One located in the EdmontonResearchPark as outlined in the Draft Terms and Conditions in Attachment 1 of the August 18, 2004, Corporate Services Department report 2004COF103.

2.That the final agreement be provided to Council for approval at the time of the third reading of Bylaw 13822.

3.That Bylaw 13822 be given first reading.

E.2.d.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at August 18, 2004

That Administration award the tender projects, Attachment 1 of the August 18, 2004, Corporate Services Department report 2004COF109, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

E.2.e.Quarterly Report on the $3.5 Million Savings Commitment for the 2005 Budget (Next Level Project) 

That the August 25, 2004, Corporate Services Department report 2004COS014 be received for information. / Corporate Svcs.

E.2.f.Settlement Authority

  1. That the August 11, 2004, Corporate Services Department report 2004COL012 remain in private in accordance with the provisions of Section 27 of the Freedom of Information and Protection of Privacy Act.
  2. That the City Solicitor be authorized to settle this claim with the Plaintiffs as outlined in Attachment 1 of the August 11, 2004, Corporate Services Department report 2004COL012.
3.That, in the event the City Solicitor cannot settle this claim with the Plaintiffs as outlined in Attachment 1 of the August 11, 2004, Corporate Services Department report 2004COL012, the City Solicitor be authorized to agree to part or all of the amount of the claims involved in this matter up to the maximum amount outlined in Attachment 1 so that the matter can proceed to trial on the issue of liability alone. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d.CNotice of Intention to Designate the McTaggart Residence located at 11530 – 95A Street as a Municipal Historic Resource 

That Executive Committee recommend to City Council:

1.That the City Clerk to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the June 29, 2004, Planning and Development Department report 2004PDP034) to the owner of the property occupied by the McTaggart Residence located at 11530 – 95A Street in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the McTaggart Residence.

3.That funding of $19,000 for this project be provided from the Heritage Reserve Fund.

E.4.e.CUrban Design Awards Program of the Royal Architectural Institute of Canada (RAIC) 

That Executive Committee recommend to City Council:

1.That the City of Edmonton participate in the Urban Design Awards Program of the Royal Architectural Institute of Canada in 2005, in accordance with the Guidelines contained in Attachment 1 of the July 15, 2004, Planning and Development Department report 2004PDP118.

2.That one-time expenditures of $30,000 for the Urban Design Awards Program be funded from the Planning and Development Department’s existing budget.

E.4.h.Crime Prevention Through Environmental Design (CPTED) Program – Training for Development Officers and Planners in CPTED Level 1 and 2 

That the August 11, 2004, Planning and Development Department report 2004PDP015 be received for information. / Planning & Dev.

E.4.n.+30 Network (International Centre for Sustainable Cities) 

1.That the City of Edmonton’s participation in the +30 Network be approved.
2.That the City Manager be authorized to execute the +30 Network’s Memorandum of Understanding on the City’s behalf. / City Manager
Planning & Dev.

E.4.o.Names Advisory Committee Report – September 8, 2004, Executive Committee 

1.That a neighbourhood located in the Ellerslie Area Structure Plan (ASP) be named “GatewayBusinessPark.”
2.That a road located in Mactaggart Neighbourhood be named “Mactaggart Drive.”
3.That roads located in Magrath Heights Neighbourhood be named “MacNeil Way,” “MacNeil Link,” “McCall Place,” and “McCall Court.”
4.That a road located in Cameron Heights Neighbourhood be named “Cameron Heights Way.”
5.That a park located in Falconer Heights Neighbourhood be named “FalconerHeightsPark.”
5.That a park located in Haddow Neighbourhood be named “HaddowPark.”
7.That the name “JamesMowatt” be added to the Names Reserve List. / Planning & Dev.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED M.Phair:

1.That Executive Committee hear from the following delegations:

E.2.a. C2003 Annual Reports and Audited Financial Statements for Business Revitalization Zones

1.R.Lawrence, Executive Director, 97thStreet and Area Business Association

2.H.Nolan, Executive Director, 124th Street and Area Business Revitalization Zone

3.D. Angus, Chair, 124th Street and Area Business Association

4.N.Aldi, Project Coordinator, Alberta Avenue Business Association

5.J.Proskow, Chair, Alberta Avenue Business Association

6.C.Rusnak, Executive Director, Beverly Business Association

7.J.McDonald, Chair, Downtown Business Association

8.M.Davies, Administrative Assistant, Downtown Business Association

9.D. Fuhlendorf, Project Coordinator, Fort Road and Area Business Association

10.R.Pelltier, Executive Director, Inglewood Business Association

11. D. Grimble, Executive Director, Kingsway Business Association, and on behalf of the Council of BRZs and Business Area 5

12.P.Gervias, Chair, Kingsway Business Association

13.A. Marshall, Executive Director, Northwest Industrial Business Association

14.S.Lowe, Executive Director, Old Strathcona Business Association

E.4.a. CThe Sturgeon Valley Housing Co-Operative Ltd. (Keegano) – Section 247 Municipal Government Act – Additional Information

A. Rogers, Alberta Co-operative Housing Association

E.4.b. CLetter dated July 5, 2004 from Rob Martin, the Edmonton Housing Trust Fund re: Property Tax Arrears for Tax Accounts 4053906 and 4053708

R.Martin, Edmonton Housing Trust Fund

E.4.c. CLetter dated July 7, 2004 from Gordon Harris, Edmonton North East Bingo Association re: Property Tax Roll No. 3746989

G.Harris, President, Edmonton North East Bingo Association

2.That speakers on item E.2.a. C be heard in a panel at 1:30 p.m. in Council Chamber.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Incorrect Property Assessment (A.Bolstad)

“I am submitting this inquiry on behalf of a constituent, LauraFloreani, who maintains that her property at 16731 – 100 Street was incorrectly assessed for tax purposes for over 20 years.
I would ask Administration to provide a report to Executive Committee describing the circumstances surrounding this situation. I would also ask Administration to contact Mrs.Floreani and let her know the date the report will be presented to Committee so that she has an opportunity to present her case and appeal to have her tax overpayment refunded.” / Planning & Dev.
Due: Nov.10, 2004

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.CDowntown Development Organization Options 

MOTION ON THE FLOOR AT CITY COUNCIL:

MOVED B.Smith – A.Bolstad (made at the June 17, 2004, Special City Council meeting):

That the City of Edmonton end its funding of the Edmonton Downtown Development Corporation, redirecting this funding and assigning this responsibility to Edmonton Economic Development Corporation.

MOVED B.Smith:

That the August 24, 2004, Office of the City Manager report 2004CMO064rev be postponed to a Special Executive Committee meeting on January 7, 2005, and that representatives from Edmonton Economic Development Corporation and the Downtown Business Association be invited to attend to explain their support for the model proposed in Attachment 1 of the August 24, 2004, Office of the City Manager report 2004CMO064rev (i.e. sharing their thoughts on why this model is the best approach to downtown development), and that all Members of City Council be invited to attend. / City Manager
Due: Jan. 7, 2005

A. B.Maurer, City Manager, answered Council’s questions.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CThe Sturgeon Valley Housing Co-Operative Ltd. (Keegano) – Section 247 Municipal Government Act – Additional Information

MOVED M. Phair (made at the August 25, 2004, Executive Committee meeting):

That Executive Committee recommend to City Council:

That $4,628.05 of the 2004 tax levy for The Sturgeon Valley Housing Co-operative Ltd. on Tax Roll Account No. 9234709, be cancelled on a one-time basis only.

A. Rogers, Alberta Co-operative Housing Association, made a presentation and answered the Committee’s questions. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

M.Chibuk and L.Benowski, General Manager, Planning and Development Department; and A.B.Maurer, City Manager, answered Council’s questions.

lost

FOR THE MOTION: M.Phair.

OPPOSED:B.Smith; B.Anderson, E.Gibbons.

ABSENT:K.Leibovici.

MOVED B.Anderson:

That Executive Committee recommend to City Council:

That City Council authorize the staged payment of $4,628.05 with full payment due by June 30, 2005, and waive any interest payment on the $4,628.05.

carried

FOR THE MOTION: B.Smith; B.Anderson, E.Gibbons.

OPPOSED:M.Phair.

ABSENT:K.Leibovici.

Establishment of an Additional Property Tax Class for Co-operative Housing Property

MOVED M.Phair:

That Administration prepare a report for Executive Committee in January 2005 regarding the establishment of an additional property tax class for co-operative housing property. / Planning & Dev.
Due: Jan. 2005

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

E.4.c.CLetter dated July 7, 2004, from Gordon Harris, Edmonton North East Bingo Association re: Property Tax Roll No. 3746989 

G.Harris, President, Edmonton North East Bingo Association, made a presentation and answered the Committee’s questions.

M. Chibuk, Planning and Development; A. B. Maurer, City Manager; and L. Benowski, General Manager, Planning and Development Department, answered Council’s questions.

Mayor B.Smith and Councillor M.Phairrequested that this item be referred to City Council without a Committee recommendation.

MOVED B.Anderson:

That the following item be dealt with immediately following item E.4.b. C.:

E.4.f.2005 Property Tax Notice (Feasibility of Mailing Two Separate Tax Notices to Edmonton Taxpayers) 

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

E.4.b.CLetter dated July 5, 2004 from Rob Martin, the Edmonton Housing Trust Fund re: Property Tax Arrears for Tax Accounts 4053906 and 4053708 

R.Martin, Edmonton Housing Trust Fund, made a presentation and answered the Committee’s questions.

M.Chibuk and L.Benowski, General Manager, Planning and Development Department; and
J.Freeman, Community Services Department, answered the Committee’s questions.

MOVED B.Anderson:

That Executive Committee recommend to City Council:

That the request to cancel late payment penalties and costs of $2,050.70 on Property Tax Accounts 4053906 and 4053708, as outlined in the August 3, 2004, Planning and Development Department report 2004PDA018, be granted.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

E.4.f.2005 Property Tax Notice (Feasibility of Mailing Two Separate Tax Notices to Edmonton Taxpayers) 

M.Chibuk, Planning and Development Department, answered the Committee’s questions.

MOVED M.Phair:

That the August 16, 2004, Planning and Development Department report 2004PDA020 be received for information. / Planning & Dev.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Accessible Housing (M.Phair) 

M.Garrret and L.Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

MOVED M.Phair:

That item D.2.a. be made debatable to allow action motions to be made in response to the content of the report.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

MOVED M.Phair:

1.That the July 23, 2004, Planning and Development Department report 2004PDD032 be received for information.
2.That Administration prepare a report, with input from the housing industry, that forecasts potential accessible housing requirements over 5, 10 and 15-year terms. / Planning & Dev.
Due: To Be
Determined

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

MOVED M.Phair:

That the following item be dealt with at 3:45 p.m.:

E.1.d.Event Update

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.Strategic Communications 

MOVED B.Smith:

That item E.2.c. be dealt with now.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

D. Schneider, Corporate Services Department, made a presentation and answered the Committee’s questions.

J.Tustian, General Manager, and H. Crone, Corporate Services Department, answered the Committee’s questions.

MOVED B.Smith:

That the strategic communication plan entitled a New Deal for Cities, as per Attachment 1 of the August 18, 2004, Corporate Services Department report 2004COC012, be approved. / Corporate Svcs.

D. Schneider and J.Tustian, General Manager, Corporate Services Department, answered the Committee’s questions.

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

E.1.OFFICE OF THE CITY MANAGER

E.1.b.CMandate of the Intergovernmental Affairs Office 

A. B.Maurer, City Manager, made a presentation and answered the Committee’s questions.

B.Duncan, Office of the City Manager, answered the Committee’s questions.

MOVED E.Gibbons:

That the July 27, 2004, Office of the City Manager report 2004CMO069 be referred back to Administration to prepare an update on the Intergovernmental Affairs Manager appointment and responsibilities for Executive Committee at the time of the new appointment. / City Manager
Due: To Be
Determined

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.g.CProblem Housing – AUMA Draft Resolution 

M.Garrett, Planning and Development Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED M.Phair:

That the August 16, 2004, Planning and Development Department report 2004PDD036 be referred back to Administration to work on the wording of the resolutionregarding problem housing, in conjunction with the two City Council representatives on the Alberta Urban Municipalities Association, and that the draft resolution return to Executive Committee before the end of the year. / City Manager
Due: Nov. 24, 2004

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

MOVED M.Phair:

That the following item be dealt with immediately following item E.2.a. C.:

E.4.i.Wetlands Conservation Policy 

carried

FOR THE MOTION: B.Smith; B.Anderson, E. Gibbons, M.Phair.

ABSENT:K.Leibovici.

The Committee recessed at 12:05 p.m.

The Committee reconvened at 1:30 p.m. in Council Chamber.

Mayor B.Smith and Councillor K.Leibovici were absent.

Councillor B.Anderson presided.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.C2003 Annual Reports and Audited Financial Statements for Business Revitalization Zones 

R. Lawrence, Executive Director, 97th Street and Area Business Association; H. Nolan, Executive Director, 124th Street and Area Business Revitalization Zone;N. Aldi, Project Coordinator, Alberta Avenue Business Association; C. Rusnak, Executive Director, Beverly Business Association; J. McDonald, Chair, Downtown Business Association; D. Fuhlendorf, Project Coordinator, Fort Road and Area Business Association; R. Pelltier, Executive Director, Inglewood Business Association; A. Marshall, Executive Director, Northwest Industrial Business Association;S. Lowe, Executive Director, Old Strathcona Business Association; and D. Grimble, Executive Director, Kingsway Business Association, and on behalf of the Council of BRZs and Business Areas, made presentations.

D. Grimble, Executive Director, Kingsway Business Association, and on behalf of the Council of BRZs and Business Areas; A. Marshall, Executive Director, Northwest Industrial Business Association; R. Lawrence, Executive Director, 97th Street and Area Business Association;
H. Nolan, Executive Director, 124th Street and Area Business Revitalization Zone; C. Rusnak, Executive Director, Beverly Business Association; and N. Aldi, Project Coordinator, Alberta Avenue Business Association, answered the Committee’s questions.