INTRODUCTION



Congratulations on the purchase of your new Royal CS300 Time Management System. The CS300 is a full-featured, electronic clock that includes everything needed to efficiently keep track of the times of all of your employees. We recommend that you read this manual carefully to become familiar with the operation of the product. The manual explains, in simple steps, how to program, operate, and maintain your new Time Clock. Please retain this guide for further reference.

If you have questions regarding the CS300 set-up or operation, please call the Royal Customer Service Department, toll-free, at 1-800-272-6229 (or call +1-732-563-9944). In Canada please call 1-888-266-9380.

FEATURES

Ø  REUSABLE EMPLOYEE BADGE/CARDS

Ø  BUILT-IN 80 COLUMN INTERNAL THERMAL PRINTER

Ø  AUTOMATICALLY TOTALS EMPLOYEE WORK HOURS (INCLUDING OVERTIME)

Ø  AUTOMATIC MEAL DEDUCTION OPTION

Ø  INTERNAL CALENDAR AUTOMATICALLY ADJUSTS FOR NUMBER OF DAYS IN THE MONTH AND LEAP YEAR, INCLUDING DAYLIGHT SAVINGS TIME

Ø  WEEKLY, BI-WEEKLY, BI-MONTHLY, AND MONTHLY PAY PERIODS

Ø  STAND ALONE UNIT (NO PC REQUIRED)

Ø  INTERNAL BATTERY BACK-UP PROTECTION SAVES PROGRAM SETTINGS AND EMPLOYEE DATA DURING POWER FAILURE

Ø  WALL OR TABLE TOP INSTALLATION

Ø  FOR BUSINESSES WITH UP TO 100 EMPLOYEES

Ø  RS232 INTERFACE ALLOWS DATA TO BE EXPORTED TO A PC.

Ø  Y 2 K COMPLIANT


PARTS LIST


Remember to save your sales receipt in case you need warranty service, and make sure your CS300 includes the items listed below:

Ø  CS300 Time Clock

Ø  Two Keys

Ø  50 reusable Royal magnetically encoded employee badges

Ø  1 Roll of 80mm thermal paper

Ø  Wall-Mounting Screws and Mounting Bracket

Ø  Instruction Manual

Ø  Table Top Stand

Ø  RS232 Cable

Ø  Quick Start Training CD ROM

Tools Required:

Ø  Standard Philips head Screw Driver

UNPACKING AND SETUP

Before plugging the CS300 into the electrical outlet remove all packing materials and tape and especially the printer packing guard from the printer.

BATTERY BACK-UP

The CS300 is equipped with a battery back-up system that protects time, date, employee data and program settings during a power outage. The time clock must be plugged in for a minimum of 30 minutes before programming to charge the back-up battery. The battery should be fully charged after being plugged in for 24 hours. In the event of a power failure the data in the CS300 will be retained and employees will still be able to swipe their cards normally for a maximum of 2 days. This back-up battery will retain the memory of the employees’ data for 2 to 3 weeks. To conserve battery power during a power outage reports will not be printable due to the amount of power required to print. After power has been restored full usage of the CS300 will again be available. If there is an extended power outage the clock may not register the correct time and may require resetting since battery power will be used primarily to conserve the employee data. The battery back-up is rechargeable, with an expected life of a maximum of 5 years. The back-up battery is not user replaceable and must be done by an authorized service technician.

Make sure you have an appropriate AC power source near the place you’ve chosen to install the CS300.

Royal offers a complete line of accessories for your clock – including replacement thermal paper and replacement magnetic badges – to make replacement of parts quick, safe, and inexpensive. To reorder supplies call the Royal Supply Center toll-free at 1-888-261-4555.

SPECIFICATIONS AND SAFETY INSTRUCTIONS


Always follow basic safety precautions when using this product to reduce risk of injury, fire, or electric shock.

  1. Read and understand all instructions in the owner’s manual.
  1. Do not install the CS300 in places subject to high humidity and excessive dust, in areas exposed to direct sunlight or in places subject to temperatures below 32°F (0°C) or above 104°F (40°C) and allow for good ventilation. Do not block the fan ventilation exhaust.
  1. Unplug this product from wall outlets before cleaning.
  1. Do not use this product near water or when you are wet. If the product comes in contact with any liquids, unplug the line cord immediately. Do not plug the product back in until it has been dried thoroughly.
  1. Install the product securely on a stable, level surface.
  1. If wall mounting the time clock, locate on a straight wall and please follow the mounting instructions to install securely.
  1. Install this product in a protected location where no one can step on or trip over the cord. Do not place objects on the cord that may cause damage or abrasion.
  1. If this product does not operate normally, see the Maintenance & Troubleshooting section of this publication. If you cannot resolve the problem, or if the product is damaged, refer to the Warranty section of this publication.

NOTE: Since the cards are magnetically encoded, do not locate them or the clock near a strong magnetic field or any source of electro-magnetic energy.

SAVE THESE INSTRUCTIONS

SPECIFICATIONS

MODEL: CS300

TYPE: ELECTRONIC TIME CLOCK

DISPLAY: BACKLIT LCD. 3 LINES

PRINTER: 80-COLUMN THERMAL, PANASONIC MODEL EPT2144S3HP

MEMORY BATTERY: UP TO 21 DAYS AFTER POWER INTERRUPTION

TOTAL RAM: 1 MB

POWER CONSUMPTION: STANDBY – 1.5-2W .06A, OPERATING - 9W .07A

OPERATING TEMPERATURE: 0-40 DEGREES CENTIGRADE – 32-104 DEGREES FAHRENHEIT

DIMENSIONS: 12” x 3 ¾” x 6 ¾”

WEIGHT: 7 LBS.

OPENING THE COVER


To release the front cover open the lock cover located on the right side of the CS300 behind the badge reader. Insert the key into the lock and turn the key to the right. The front cover will release. To re-lock the cover press the cover closed and turn the key to the locked position.


1

LOADING THE PAPER




HOW TO LOAD THE PAPER



KEYPAD CONTROLS

DISPLAY


Your time clock has a three line LCD display for easy viewing. The current day and time (hour, minute, second) are displayed when the time clock is not in use. When an employee swipes a card the display will show the employee’s name and badge number as well as the clock in and out time.


  1. CURRENT DAY OF THE WEEK
  1. CURRENT TIME (12 OR 24 HOUR MODES)
  1. ERROR INDICATOR
  1. EMPLOYEE NAME
  1. EMPLOYEE BADGE NUMBER
  1. EMPLOYEE PUNCH STATUS

1

HOW TO USE THE CS300

With the black, magnetic stripe on the back of the employee badge card facing towards the clock and to the right (the magnetic stripe should be on the side of the badge card facing AWAY from the time clock display) smoothly slide the card through the entire length of the slot from top to bottom.

IMPORTANT NOTE - HOW TO CORRECTLY SWIPE THE BADGE CARD:

The badge card must be swiped through the slot in the time clock completely flat, with the magnetic stripe facing the right direction. The card must be swiped at a slow, steady, and consistent pace. The card should start at the edge of the slot at the very top of the time clock, as pictured above, and be swiped or slid down the entire length of the slot in the time clock, to the bottom of the time clock. Do NOT flick the card through the slot.

The time clock will not read the swipe of the badge card if it is swiped through the time clock too slow, too fast, at an angle, only partially swiped through the reader mechanism, or flicked through the slot and not slid through flat.

If the pass is successful the name and badge number of the employee and the current clock in or out time will be displayed. If there is an error or the clock cannot recognize the badge an error will appear instructing the user to retry the swipe.

If you are unsure if the swipe was successful do not swipe again. Press the [CHECK] button and then swipe the card. The display will show the date and time of the last swipe. This will prevent clocking in and out at the same time.

If an employee fails to punch out at the end of the shift the CS300 will display “ERROR” at the next punch to alert the supervisor that a manual punch must be inserted in the employee’s punch data for that pay period.

USING THIS MANUAL


The procedure to enter data for each menu item is as follows:

EXAMPLE 1: To enter a name or number press the alphanumeric key labeled with the character you want. Each time you press the key, the next character labeled on the key appears in the display. When the character you want appears, press the RIGHT arrow (è) key to the next position to the right. Select the next character you want in the same manner. If a mistake is made press the LEFT (ç) or RIGHT (è) arrow key to the error and select the correct entry. When you are finished with each menu item press [ENTER] to confirm.


EXAMPLE 1: (DATA ENTRY)

Example 2: If the menu item is multiple selection press the required LEFT (ç) or RIGHT (è) or [UP] (é) or [DOWN] (ê) arrow until the desired option is blinking and then press the [ENTER] key.


EXAMPLE 2: (MULTIPLE CHOICE)

EXAMPLE 3: If the menu item requires a Yes or No selection press the [YES] or [NO] key or press the LEFT (ç) or RIGHT (è) arrow until the desired option is blinking and then press [ENTER].

EXAMPLE 3: (YES or NO)


·  If the menu item is optional or does not apply you may press the [ENTER] key to the next menu item.

·  Settings that are entry points are in BOLD and UNDERLINED

·  For example: LAST NAME ______

·  Keys that are used for data entry or are used to move through the menu are BOLDED and in brackets. For example: Press [MENU]

NOTE: Depending on the choices made during setup not all of the prompts listed will appear. Settings that do not apply to the particular choice selected will be skipped and/or replaced by other choices. The menus shown in this manual will include all of the prompts for each menu described.

SET UP INSTRUCTIONS


SETUP

If you wish to experiment with the settings of the CS300 to familiarize yourself with its capabilities, it is strongly recommended that afterward you reset all settings to their defaults as described on page 28 before putting into use. After the reset, begin to program with the current date and time as well as the other items listed below.

These are the general settings that will normally apply to all employees.

  1. Press the [ MENU ] key. If a password has been programmed enter the password and press [ENTER]. If no password has been programmed go to step 2.
  1. Press the [UP] (é) or [DOWN] (ê) arrow to SETUP and press [ENTER].
  1. DATE - Using the LEFT (ç) or RIGHT (è) arrows and the numeric keys enter the current date and press [ENTER].
  1. DATE FORMAT – Using the LEFT (ç) or RIGHT (è) arrows select the format you wish to use and press [ENTER]. The choices are MONTH/DAY/YEAR or DAY/MONTH/YEAR.
  1. TIME – Using the LEFT (ç) or RIGHT (è) arrows and the numeric keys enter the current time and press [ENTER].
  1. TIME FORMAT - Using the LEFT (ç) or RIGHT (è) arrows select the time format desired and press [ENTER]. The choices are 12 or 24 Hours.
  1. DST SELECTION – Using the LEFT (ç) or RIGHT (è) arrow keys select whether or not you wish to have Daylight Savings Time enabled or disabled and press [ENTER]. Enabled means that the CS300 will automatically adjust the time at the beginning and end of daylight savings time.
  1. DST START DATE – Enter the starting date of daylight savings time and press [ENTER]. Currently under US law it is the first Sunday in April at 2:00 AM. This date must be reset each year.
  1. DST END DATE - Enter the ending date of daylight savings time and press [ENTER]. Currently under US law it is the last Sunday in October at 2:00AM. This date must be reset each year.


SET UP INSTRUCTIONS (continued)


  1. SHIFT GRACE – This is the number of minutes after the shift starting time or before the shift ending time that an employee may punch in late or out early and the punches will be treated as if they had punched at the correct time. The choices are 5-6-10-15 minutes. Using the LEFT (ç) or RIGHT (è) arrows select the number of minutes desired and press [ENTER].
  1. ROUNDING – This is the number of minutes before the shift start time or after the shift ending time during which the employee punches will be treated as though they had occurred exactly on the start and stop times. Using the LEFT (ç) or RIGHT (è) arrows select the number of minutes desired and press [ENTER].
  1. PASSWORD USAGE – This is an optional setting. If you wish to activate the password feature you must enter the password every time you wish to access the menu. You may enter up to six (6) digits for a password, and then press [ENTER]. You will then be asked to reenter the password to verify the correct entry.